Multi-Supplier Framework Agreement for the Provision of Technical Consultancy Services for Commercial and Residential Sites in 3 Lots

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of technical consultancy services for commercial and residential sites under a multi-supplier framework agreement. The successful bidders will be responsible for delivering a range of consultancy services across three distinct lots.

The key activities include:

• Lot 1: General Consultancy Services

• Project management and oversight for residential developments.

• Compliance assessments for planning and building regulations.

• Coordination with local authorities and stakeholders.

• Lot 2: Fire Safety Consultancy Services

• Fire safety assessments and certifications for residential units.

• Development of fire safety management plans.

• Training and guidance for compliance with fire safety regulations.

• Lot 3: Environmental Consultancy Services

• Environmental impact assessments for proposed developments.

• Sustainability assessments and recommendations.

• Preparation of reports for compliance with environmental legislation.

Each lot will require the contractor to manage multiple projects simultaneously, with an estimated total of 200 residential units per project and an average unit size of 75 m². The consultancy services will also involve collaboration with various stakeholders, including local authorities and developers, to ensure compliance with all relevant regulations.

3. Background & buyer context

The procurement of these consultancy services aligns with the Land Development Agency's strategic objectives to enhance housing supply and improve urban development in Ireland. This initiative is part of the broader government policy aimed at addressing housing shortages and promoting sustainable development practices. The LDA has a history of engaging with various consultancy firms for similar projects, and this framework aims to streamline the procurement process for future developments. The current tender reflects a commitment to fostering SME participation in public contracts.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: No minimum turnover requirement is set for this Competition to support SME participation.
• Insurance:
• Employer’s Liability: €13,000,000 each and every claim.
• Public Liability: €6,500,000 each and every claim.
• Professional Indemnity: €1,300,000 each and every claim.
• Professional Indemnity (Fire Safety Services only - Lot 2): €2,600,000 each and every claim.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel:
• Project Manager: Minimum of 15 years post-qualification experience in relevant projects.
• Fire Safety Consultant: Minimum of 5 years post-qualification experience in fire safety consultancy.
• Environmental Consultant: Minimum of 2 years post-qualification experience in environmental assessments.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle. There are no minimum scoring thresholds specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Complete the Tender Response Document (TRD) at Schedule 7.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the separate Pricing Schedule(s) at Schedule 5.
• Case studies: Provide 2 case studies of relevant projects, each valued between €100,000 and €500,000.
• Declarations: Include the completed electronic European Single Procurement Document (eESPD), Tenderer’s Statement at Schedule 6, and Tax clearance documentation.
• Mandatory site visit: Not applicable.
• Submission portal: All submissions must be made via the electronic tenderbox on www.etenders.gov.ie, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

The contract will have a term of 36 months, with the possibility of two 12-month extensions. Payment terms will be based on milestone achievements, with specific SLAs and KPIs to be defined in the contract. Liquidated damages may apply for delays in service delivery. Termination clauses will allow either party to terminate with 30 days' notice for breach of contract. Intellectual property rights for work produced will remain with the LDA, and sub-contracting will be permitted under specified conditions.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• The absence of a minimum turnover requirement may attract a wide range of bidders, potentially diluting the quality of submissions.
• The lack of specified geographic constraints may lead to competition from firms outside the immediate area, affecting local SMEs.
• The framework agreement does not guarantee work, which may lead to uncertainty for successful bidders regarding future income.
• The complexity of the projects may require bidders to demonstrate significant experience, which could disadvantage smaller firms without a strong portfolio.

10. SME fit assessment

This tender is open to a range of firms, particularly those with expertise in technical consultancy for residential and commercial developments. Viable bidders should have:

• A strong background in project management, fire safety, or environmental consultancy.
• The capacity to manage multiple projects simultaneously.
• The ability to form consortia or subcontract with other SMEs to meet the requirements.
• An estimated bid preparation effort of 10-15 days, depending on the firm's existing capabilities and experience.

The absence of a minimum turnover requirement signals an intention to encourage SME participation, although the competitive landscape may be challenging due to the complexity of the services required.

11. Where to dig deeper

• RFT filename: RFT - Technical Consultancy Services - PRO341 FINAL.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Schedule 1 — The Services
• Schedule 3 — Selection Criteria
• Schedule 4 — Award Criteria