Supply and Installation of Windows and Doors at BIM’s National Fisheries College in Greencastle, Co. Donegal

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------------------------------- | :------------------------------------------------------------------------------------------------ | :------------- | :-------------- | :------- | :------------- | :--- | :-------------- | :-------------- | :------------------ | :-------------- | Bord Iascaigh Mhara (BIM) Supply and Installation of Windows and Doors at BIM’s National Fisheries College in Greencastle, Co. Donegal Not stated €80,000.00 Not stated Not stated Not stated Co. Donegal Not stated 2026-09-04 11:00:00 Not stated

2. Scope of Work

This tender seeks the supply and installation of windows and doors at Bord Iascaigh Mhara's (BIM) National Fisheries College in Greencastle, Co. Donegal. The contract encompasses the provision of all necessary materials, labour, and equipment to complete the specified works.

The constituent activities include:

• Supply of Windows: Provision of new windows meeting specified requirements.
• Supply of Doors: Provision of new doors meeting specified requirements.
• Installation: Professional installation of all supplied windows and doors at the college premises.
• Site Preparation: Any necessary preparation of the existing structures to accommodate the new windows and doors.
• Removal of Existing Units: Removal and disposal of existing windows and doors, if applicable.
• Compliance: Adherence to all relevant building regulations, health and safety laws, and client specifications.
• Quality Assurance: Ensuring all work is carried out to good industry practice and meets specified quality standards.
• Defects Liability: A 12-month Defects Liability Period from the date of Practical Completion.

The contract is defined by the Call for Tender (CFT), any clarifications issued, the tenderer's submission, and any clarifications issued by the tenderer. The Specification, detailed in Schedule B of the Services Contract, outlines the nature, quality, time of delivery, and functional specifications of the services. The contractor is responsible for compliance with all statutory requirements of an employer and for the employment, remuneration, taxes, immigration, and work permits of all personnel. The contractor must also take all necessary precautions to prevent injury or damage to persons or property on client premises and comply strictly with all relevant health and safety laws, regulations, and codes of practice.

3. Background & buyer context

This procurement is for the supply and installation of windows and doors at Bord Iascaigh Mhara's (BIM) National Fisheries College in Greencastle, Co. Donegal. The project falls under BIM's operational remit for its educational facilities. While specific policy drivers are not detailed in the provided text, the procurement of facility upgrades is a standard component of maintaining and improving educational infrastructure. The contract is structured as a services agreement, with the CFT and the successful tenderer's submission forming key parts of the agreement. The estimated value of the contract is €80,000.00 (excluding VAT).

4. Eligibility & selection criteria

Bidders must meet the following mandatory requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Not less than €6,500,000.
• Product Liability Insurance: Not less than €6,500,000.
• Employer's Liability Insurance: Not less than €13,000,000.
• Bidders must declare they have or will be in a position to obtain all required insurances by the commencement of the contract.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided text. The tender documents state that the contract will be awarded based on the "best response to the tender." The Services Contract specifies that the agreement consists of the Contract, Schedules A-D, the CFT, and the Submission, with the Contract taking priority in case of conflict. The contractor agrees to provide the Services in accordance with the Submission and/or Specification, the CFT, the Client's directions, and the terms of the Agreement.

6. Submission requirements

The submission requirements are not fully detailed in the provided text. However, the following are indicated:

• Method statement / response document: The tenderer's submission, including any clarifications, is incorporated by reference into the Services Contract.
• CVs: Not specified for this tender.
• Pricing schedule: Not specified for this tender.
• Case studies: Not specified for this tender.
• Declarations:
• Declaration of insurance coverage.
• Tax Clearance Certificate required from the contractor.
• Mandatory site visit: A mandatory site visit is required.
• Dates: Monday, 24th August 2026 to Wednesday, 26th August 2026.
• Meeting Point: NFCI Greencastle, Eleven Ballyboes, Greencastle, Co. Donegal, F93 PX32.
• Meeting times to be confirmed by appointment only.
• Maximum two (2) persons per tenderer.
• Request to be submitted via eTenders messaging facility no later than Wednesday, 19th August 2026 at 12 noon.
• Submission portal: eTenders messaging facility for site visit requests. The main tender submission portal is not specified.

7. Key dates & process

RFT issued Clarification deadline Mandatory site visit Tender deadline Expected award Contract start Go-live / start | :--------------------- | :--------------------- | :------------------- | :-------------------- | :------------- | :------------- | :-------------- | Not stated Not stated 24-26 Aug 2026 2026-09-04 11:00:00 Not stated Not stated Not stated

8. Contract terms that matter

• Term: The Agreement shall take effect on the Effective Date and expire on a date to be inserted, unless terminated or extended. The Client reserves the right to extend the Term for up to a specified number of months, with a maximum number of extensions permitted.
• Payment terms: Payment of Charges (plus VAT) is subject to contractor compliance with the Agreement, furnishing valid invoices with supporting documentation, and the Client possessing a current Tax Clearance Certificate. Invoices are deemed accepted if no queries are raised within 14 calendar days. The European Communities (Late Payment in Commercial Transactions) Regulations, 2012 apply.
• Key SLAs/KPIs: Time of delivery is of the essence.
• Liquidated damages: If the contractor fails to deliver Services within the specified time, the Client may deduct 10% per week, or part thereof, of the relevant invoice or order value as liquidated damages, up to a maximum of 100% of the Charges for the relevant Services. If this threshold is met or exceeded, the Client may claim further damages and/or terminate the Agreement.
• Termination clauses: Either party may terminate with 14 days' notice if a breach continues for 14 calendar days and is not remedied. The Client may terminate with immediate effect without liability if Key Personnel's continued provision of services compromises safety or security. The Client may also terminate if the Liquidated Damages Threshold is met or exceeded.
• IP ownership: All Intellectual Property Rights (IPR) in reports, data, manuals, and other materials produced for the Agreement vest in the Client. The Contractor assigns all IPR to the Client.
• Sub-contracting rules: The Contractor is deemed the prime contractor and assumes full responsibility, including liability for its Subcontractors. Subcontractors must comply with the Agreement terms.
• Parent-company guarantee or bond requirements: Not specified for this tender.

9. Risks, red flags & unusuals

• Tight Site Visit Deadline: The deadline for requesting to attend the mandatory site visit (19th August 2026) is very close to the tender submission deadline (4th September 2026), requiring prompt action from interested parties.
• Unspecified Award Criteria: The absence of detailed award criteria and scoring weights means bidders must assume a balanced approach to quality and price, with a strong emphasis on meeting all mandatory requirements.
• Potential for TUPE Application: The inclusion of TUPE Regulations (European Communities (Protection of Employees’ Rights on Transfer of Undertakings) Regulations 2003) suggests a potential for employee transfer, which bidders must be prepared to manage and indemnify against.
• Liquidated Damages Threshold: The 100% cap on liquidated damages for late delivery is a significant risk for contractors, requiring strict adherence to delivery schedules.
• Limited Contract Value: The estimated value of €80,000.00 suggests a project of moderate scale, which may influence the type and size of firms that find it economically viable to bid.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with demonstrable experience in window and door supply and installation, particularly those operating in or familiar with the Donegal region.

• Who can credibly bid: A firm with a proven track record in similar installation projects, capable of meeting the significant insurance requirements (€6.5m Public Liability, €6.5m Product Liability, €13m Employer's Liability). Experience with public sector or educational facilities would be advantageous.
• Consortium or sub-contracting: The contract implies the contractor is the prime contractor responsible for all obligations, including those of subcontractors. Consortium bids are not explicitly prohibited but would need to ensure a single entity meets all primary requirements. Sub-contracting is permitted, provided the prime contractor assumes full liability.
• Indicative bid-prep effort: Given the mandatory site visit, insurance requirements, and the need to align with the Services Contract, bid preparation could require 5-10 days of focused effort for a firm already familiar with public procurement processes.
• Pwin signal: The absence of an incumbent mention and the moderate contract value suggest a competitive tender. However, the specific insurance levels and the TUPE clause might filter out smaller or less experienced firms. The mandatory site visit and the specific location point to a need for local or regional presence.

11. Where to dig deeper

• Source RFT filename(s): Not explicitly stated, but referenced as "Call for Tender" and "CFT".
• eTenders CFT ID: Reference: 2026-29.
• Contact email or clarification portal: Garvan Meehan ([email protected]) for site visit appointments. General clarifications would typically be via the eTenders messaging facility.
• Most important attachments:
• Annex 6 - Site Visit Request Form (BIM 2026-29).docx
• Annex 4 - Services Contract (BIM 2026-29).pdf