RFT for the provision of Scheme Climate Change Adaptation Plans - Package B

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1. At a glance

2. Scope of Work

The contract requires the provision of technical engineering consultancy services for the development of Scheme Climate Change Adaptation Plans (SCCAPs) under Package B. The consultant will undertake studies, analyses, assessments, and investigations to meet project objectives, adhering to the methodology outlined in the OPW's "Scheme Climate Change Adaptation Plans – Technical Methodology Note for existing Flood Relief Schemes." The overall estimated expenditure for these services is €836,000 (excluding VAT) over the contract term.

The scope of services includes:

• Technical Engineering Consultancy: Performing necessary technical studies and analyses.
• Climate Change Adaptation Planning: Developing adaptation plans for existing Flood Relief Schemes (FRS).
• Methodology Conformance: Adhering to the OPW's specified technical methodology for SCCAPs.
• Site Visits: Undertaking a minimum of seven (7) site visits, one for each SCCA Area. These visits will involve the client, relevant OPW staff, a Local Authority representative, and the operator/maintainer of each FRS if different.
• Assessment of Existing FRS: Evaluating the flexibility and adaptability of existing Flood Relief Schemes, including the number and type of adaptation measures and pathways available.
• Reporting: Producing reports and documentation as required by the project objectives and methodology.
• Compliance: Ensuring all work complies with relevant EU and national environmental, social, and labour laws.

The project is structured around specific areas or schemes requiring adaptation plans. While the exact number of areas is not explicitly stated as a fixed deliverable beyond the minimum site visits, the context implies a focus on multiple FRS. The consultant must integrate climate change scenarios and adaptation options into their assessments.

3. Background & buyer context

This procurement is initiated by the Office of Public Works (OPW), a key government body responsible for flood risk management in Ireland. The tender aligns with national and EU policy objectives concerning climate change adaptation and resilience. The OPW is undertaking this initiative to enhance the climate change adaptation capabilities of existing Flood Relief Schemes (FRS). The estimated expenditure of €836,000 suggests a focused package of work, potentially building on previous or parallel initiatives. The tender documents reference ISO 14090:2019, "Adaptation to Climate Change," indicating a commitment to established international standards in this field. The procurement is conducted under an open procedure, reflecting a desire for a competitive process.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Average annual turnover of at least €100,000 (Ex VAT) per annum for each of the last three financial years (or fewer if the company has been established for less than three years).
• Insurance:
• Employer's Liability: €12.7 million per claim or series of claims arising from a single occurrence.
• Public Liability: €6.5 million per claim or series of claims arising from a single occurrence.
• Professional Indemnity: €1,000,000 in aggregate per insurance year.
• Certifications:
• Safety Statement in accordance with the Safety, Health and Welfare at Work Act 2005.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must also declare via the eESPD that they satisfy the economic and financial standing requirements and have an up-to-date Safety Statement. They must be able to provide supporting documentation for turnover and solvency upon request.

5. Award criteria & scoring

The award of the contract will be based on the Most Economically Advantageous Tender (MEAT) principle, balancing quality and price.

Criterion Weight (%) Sub-criteria