Single Part Framework for the Provision of Electrical Materials

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Beaumont Hospital intends to establish a single-party framework agreement for the provision and delivery of electrical materials and miscellaneous electrical products. The scope covers the maintenance and repair of the hospital's fabric. The framework agreement will also require the successful supplier to source and deliver, sometimes urgently, a range of additional related products, irrespective of whether these are standard stock items.

The specific products to be supplied include, but are not limited to:

• Electrical sockets
• Light switches
• Fuses
• RCD and MCB
• Electrical cable (LSF, NYMJ, SWA etc.)
• Lamps
• Light fittings
• Data cable
• Trunking (plastic and metallic)
• RJ-45 outlets
• Electrical boxes
• Conduit (plastic and metallic)
• Nurses call bell pushes
• Electric heaters
• Electric fans

The Contracting Authority reserves the right to procure any additional related products falling within the advertised scope from the successful supplier. Alternative product options may be requested by the Contracting Authority, provided at the tendered prices.

All products must be of good quality, comply with legislative provisions, meet the Contracting Authority's requirements, and be suitable for their intended purpose. Samples may be requested for trials, free of charge, within an acceptable timeframe. Failure to provide a requested sample may result in tender elimination.

Response times are critical. For urgent requirements, a maximum response time of one and a half hours from the call receipt is mandated. For routine requirements, delivery is generally expected on the same working day, or by 12:00 noon the next working day for requests received after 15:00 hours. No delivery charges are applicable.

Delivery includes unloading and stacking at the Contracting Authority's direction. A minimum twelve-month warranty against faulty materials or workmanship is required for all supplied products. The successful supplier must nominate a named Contract Manager and adhere to a Service Level Agreement covering complaints, stock availability, and an emergency on-call service (8 am-5 pm, Monday-Friday). Invoicing must be timely and accurate.

3. Background & buyer context

Beaumont Hospital is an acute hospital with established links to Dublin City University for nurse training and other academic institutions for research. The hospital's online presence provides further information. This procurement is being conducted using the open procedure to establish a single-party framework agreement for electrical materials. The Contracting Authority has adopted a framework agreement approach to achieve efficiencies and maximise cost savings over a four-year period. The framework agreement is not a guarantee of purchase volume; its utilisation will be assessed based on performance, budget, and strategic appropriateness.

4. Eligibility & selection criteria

• Turnover requirement: A minimum average annual turnover of €100,000 in any one of the three previous financial years is required.
• Insurance:
• Employer’s Liability Insurance: €13m
• Public Liability Insurance: €6.5m
• Product Liability Insurance: €6.5m
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award will be based on the Most Economically Advantageous Tender (MEAT). The specific weighting and sub-criteria are detailed in Section 6 of the ITT document, which was not fully provided in the extract. Tenderers must comply with all eligibility criteria and grounds for exclusion to be considered.

6. Submission requirements

Tenderers must submit the following:

• Completed and signed Form of Tender (Appendix 1).
• Completed Pricing Schedule (Appendix 2).
• Completed European Single Procurement Document (ESPD) (Appendix 3).
• All information required under each Award Criterion (Section 6 of the ITT).
• All other information required in connection with this competitive process.
• Product samples for trials, free of charge, within an acceptable timeframe. Failure to provide a requested sample may result in elimination.

Submissions must be uploaded as a single zipped file to the eTenders web portal (www.etenders.gov.ie) by the deadline. Late, emailed, faxed, or hard copy tenders will not be considered.

7. Key dates & process

8. Contract terms that matter

The framework agreement has a maximum potential duration of four years. Contracts awarded under the framework may extend beyond its expiry. There is no guarantee of business volume. The Contracting Authority may operate outside the framework if it offers better value. The framework may be terminated as per its terms. The successful supplier must guarantee products for at least twelve months. Prompt remedy of defects (repair or replacement) is required. A named Contract Manager and adherence to an SLA are mandatory. Invoices must be timely and accurate.

9. Risks, red flags & unusuals

The estimated value of €250,000 for a four-year framework appears low, potentially indicating limited anticipated spend or a very specific, low-volume requirement. The requirement for the supplier to source "an ad hoc range of additional related products regardless of whether these are items stocked normally by the tenderer" could introduce significant operational complexity and risk for the supplier if not managed carefully, particularly concerning pricing and availability. The Contracting Authority reserves the right to operate outside the framework, which could impact the guaranteed volume of business for the successful supplier. The requirement for a one-and-a-half-hour response time for urgent deliveries is stringent.

10. SME fit assessment

This tender is open to any economic operator. The turnover requirement of €100,000 in one of the last three financial years is achievable for many small to medium-sized enterprises (SMEs) with experience in electrical supplies. The insurance requirements are standard for this type of contract. The scope of work, focusing on electrical materials for hospital maintenance, suggests a need for a supplier with a broad product catalogue and efficient logistics. Consortium or subcontracting is not explicitly mentioned as prohibited but is not a stated allowance. The bid preparation effort would likely involve compiling product lists, pricing, insurance documentation, and completing the ESPD, requiring several days of work. The tender is a single-party framework, which might suggest a preference for a supplier capable of meeting all requirements, though the specific award criteria will determine the ultimate scoring.

11. Where to dig deeper

• Source RFT filename: ITT Electrical Materials Final.pdf
• eTenders CFT ID: 3076
• Contact email or clarification portal: www.etenders.gov.ie (Questions and Answers function)
• Most important attachments:
• Appendix 1 – Form of Tender
• Appendix 2 – Pricing Schedule
• Appendix 3 – European Single Procurement Document (ESPD)
• Appendix 4 – Draft Framework Agreement Terms and Conditions