Supply of 1 x Wheelchair Accessible Vehicle to Accommodate 2 Wheelchairs

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor will supply one secondhand wheelchair accessible vehicle. The vehicle must accommodate two wheelchairs and be drivable with a standard B class driving license. The vehicle must be supplied with current tax and NCT/DOE for a minimum of three months upon delivery to KARE. Tenders must include all costs, including VAT and VRT. KARE reserves the right to select a supplier based on vehicle availability for viewing, purchase, and adaptation efficiency, subject to available funding.

Key requirements for the vehicle include:

• Type: Secondhand, e.g., Renault Master, NV400, or similar.
• Capacity: Accommodate 2 wheelchairs.
• Accessibility Features: Passenger sliding door, internal handrail/pole.
• Driving License: Drivable with a B class driving license.
• Vehicle Condition:
• Must have current tax and NCT/DOE for a minimum of 3 months upon delivery.
• For secondhand vehicles, a minimum of 3 months after-sales warranty is expected.
• Vehicle seats must meet European safety standards.
• KARE will inspect the vehicle in person and have it inspected by a qualified mechanic.
• Adaptations:
• 8/10 Track M1 Crash tested floor with anti-slip vinyl floor covering (dark color, black or navy).
• Two interior roof lights with night light function, control switch in the driver area, and two rear speakers wired to the vehicle's audio system.
• Minimum 1 front passenger seat + 1 driver in front.
• Space for 2 wheelchairs to be secured, plus a minimum of 4 rear seats.
• Provision of all new wheelchair clamps and personal restraints to secure 2 wheelchairs and their occupants.
• First Aid kit, fire extinguisher, breakdown triangle, and emergency break glass hammer.
• Full reversing camera kit/sensors.
• Documentation: Evidence of the VIN number for the new vehicle and registrations of the secondhand vehicles to confirm immediate availability.
• Timelines: Clear specification of timelines and lead times for purchase, conversion, and adaptation.

3. Background & buyer context

KARE is a voluntary organisation providing services for individuals with intellectual disabilities and their families across Counties Kildare, East Offaly, West Wicklow, and North Carlow. This procurement is for a single wheelchair accessible vehicle to support KARE's operational needs. The purchase is subject to available funding. The tender process aims to secure a vehicle that meets specific accessibility and safety requirements for KARE's service users.

4. Eligibility & selection criteria

Bidders must meet Phase 1 qualifying criteria to be considered for full evaluation.

• Submission: Submitted on time.
• Documentation: Signed and returned submission of Section C (Special Conditions of Tenders), completed Table A, and completeness of tenders in English as specified in Section D (Format of Quotation).
• Warranty: A minimum warranty of at least 3 months is included for all secondhand vehicles.
• Safety Standards: Vehicle seats meet European safety standards.
• Availability: A supply date for vehicles to KARE must be specified, with evidence of VIN numbers/registration plates.
• Certification: A copy of a current NSAI adaptors License from the bidder or their nominated conversion/adaptation supplier.

Tenders not meeting these criteria will not proceed to Phase 2 evaluation. Specific financial or personnel criteria are not detailed in the provided extract.

5. Award criteria & scoring

Responses will be evaluated in Phase 2 based on weighted criteria. The total marks available are 3,000.

Criteria