Roof Safety Tender

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor will be responsible for the design, supply, installation, certification, and handover of roof access safety systems at the National Blood Centre. The project involves approximately 530 linear metres of freestanding guardrail systems, emergency roof access stair systems, and associated components. The contractor must ensure compliance with relevant safety standards and provide all necessary documentation.

Key activities include:

• Design: Development of design drawings and roof layout proposals.
• Supply: Provision of materials including guardrails, counterweights, and fittings.
• Installation: Erection of safety systems, ensuring structural stability and compliance with EN 13374 and EN 14122.
• Certification: Testing and certification of installed systems to meet safety regulations.
• Handover: Delivery of operation and maintenance information, along with a complete safety file.
• Documentation: All safety file handover documentation required for compliance.

The contractor must also ensure that all systems are suitable for the existing roof layout and that installation does not compromise the structural integrity of the building.

3. Background & buyer context

This procurement is initiated by the Irish Blood Transfusion Service (IBTS) to enhance safety measures at the National Blood Centre. The project aligns with national health and safety policies aimed at improving working conditions for employees accessing roof areas. The IBTS has a history of prioritizing safety and compliance in its operations. The tender does not specify an incumbent contractor, indicating an opportunity for new entrants to the market.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.

• Insurance:

• Employer’s Liability: €13,000,000 for any one occurrence.

• Public Liability: €6,500,000 for any one occurrence.

• Product Liability: €6,500,000 for any one occurrence and in the aggregate.

• Professional Indemnity: €5,000,000, maintained for a minimum of 6 years following project completion.

• Contractors All Risks: Full reinstatement value of the works.

• Certifications: Compliance with EN 13374 and EN 14122, and applicable Irish health and safety standards. ISO 9001, ISO 14001, and ISO 45001 certifications are preferred.

• Past experience: Evidence of at least three comparable projects completed within the last five years, demonstrating design, supply, installation, and certification of roof safety systems.

• Personnel: Details of the project team including roles such as design lead and site supervisor, with relevant experience.

• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the provided template with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must use the specified template.
• Case studies: At least three, detailing projects valued over €100,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Attendance is required; details will be published on eTenders.
• Submission portal: All documents must be submitted via the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The contract will commence on the effective date and continue until the completion, certification, and handover of the Goods.
• Payment terms: Payments will be made in accordance with the Goods Contract, with invoices deemed accepted after 30 days unless queries are raised.
• Key SLAs/KPIs: Compliance with safety standards and timely completion of installation.
• Liquidated damages: Not specified, but delays may incur penalties.
• Termination clauses: The contract may be terminated with 14 days' notice if breaches are not remedied.
• IP ownership: All designs and documentation produced will remain the property of the IBTS.
• Sub-contracting rules: Allowed, but the Prime Contractor must maintain overall responsibility.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The absence of a specified turnover requirement may indicate a preference for established firms, potentially limiting opportunities for smaller businesses.
• The mandatory site visit is a strict requirement; failure to attend results in disqualification, which may disadvantage bidders unfamiliar with the site.
• The lack of a disclosed estimated contract value could lead to uncertainty in bid preparation and pricing strategies.

10. SME fit assessment

This tender is suitable for SMEs with expertise in safety systems and construction. Key considerations include:

• Credible bidders: Firms with experience in roof safety systems, particularly those with relevant certifications and a proven track record in similar projects.
• Consortium or sub-contracting: Allowed, enabling smaller firms to collaborate with larger entities to meet requirements.
• Indicative bid-prep effort: Approximately 10-15 days to prepare a competitive bid, including site visits and documentation.
• Pwin signal: The absence of an incumbent may provide an equal opportunity for new entrants, although the requirement for substantial insurance coverage may favor larger firms.

11. Where to dig deeper

• Source RFT filename: IBTS Roof Safety RFT document.docx
• eTenders CFT ID: not specified
• Contact email: Queries must be directed through the messaging facility on www.etenders.gov.ie
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement