IA202601 Reimagined Medieval Mile Development Masterplan

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the development of a comprehensive masterplan for the Reimagined Medieval Mile in Kilkenny City. The project aims to enhance the visitor experience and engagement with the historical and cultural assets of the area. The successful contractor will be responsible for a multidisciplinary approach that includes:

• Brand Positioning: Establishing a clear identity for the Medieval Mile that resonates with target audiences.
• Visitor Orientation: Creating effective wayfinding systems to improve navigation and accessibility for visitors.
• Digital Engagement: Implementing digital tools and platforms to enhance visitor interaction and information dissemination.
• Stakeholder Alignment: Collaborating with local authorities, businesses, and community groups to ensure a cohesive approach to the project.
• Phased Implementation Planning: Developing a timeline and strategy for the rollout of the masterplan, ensuring that enhancements are sustainable and respectful of the area's heritage.

The project will require the contractor to conduct thorough research and analysis of existing conditions, visitor demographics, and potential improvements. Deliverables will include detailed reports, design proposals, and implementation schedules, all aimed at positioning the Medieval Mile as a flagship urban tourism destination within Ireland’s Ancient East.

3. Background & buyer context

This tender is being issued as part of Fáilte Ireland's ongoing efforts to support and enhance the tourism sector in Ireland, particularly in light of the increasing competition for tourist attention. The Reimagined Medieval Mile project aligns with national tourism strategies aimed at improving visitor experiences and promoting cultural heritage. The initiative is a collaboration with Kilkenny County Council, reflecting a commitment to sustainable tourism development. There is no mention of an incumbent contractor for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €200,000 over the last three financial years.
• Insurance:
• Employer’s Liability Insurance: €13,000,000
• Public Liability Insurance: €6,500,000
• Professional Indemnity Insurance: €1,300,000 for each claim
• Certifications: Not specified for this tender.
• Past experience: Evidence of at least three comparable projects completed within the last three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on both price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the provided template with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Use the specified template.
• Case studies: At least three, demonstrating relevant experience, with values ranging from €50,000 to €100,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the eTenders platform, adhering to file size limits (maximum 250MB per file, total 2GB).

7. Key dates & process

8. Contract terms that matter

The contract will be awarded for a duration of 12 months, with potential extensions subject to operational reviews and budget availability. Key terms include:

• Payment terms: Payment will be made within 15 days of receipt of a correct invoice.
• Key SLAs/KPIs: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: All materials developed will be owned by Fáilte Ireland.
• Sub-contracting rules: Allowed, but the primary contractor must be designated.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• The turnover requirement of €200,000 may limit participation from smaller firms.
• The absence of specified certifications could lead to ambiguity regarding compliance expectations.
• The lack of defined SLAs/KPIs may create uncertainty in performance expectations.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in tourism development, urban planning, or heritage conservation. A viable bidder would typically have:

• Relevant experience in similar projects, particularly in cultural or tourism sectors.
• The capacity to form consortia or subcontract as needed, allowing for a broader range of expertise.
• An estimated bid preparation effort of approximately 10-15 days, considering the documentation and proposal requirements.
• A moderate Pwin signal, as the lack of an incumbent may open opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: ITT - Reimagined Medieval Mile.docx
• eTenders CFT ID: Not specified
• Contact email: Procurement Account
• Important attachments: Appendix 1 — Fáilte Ireland Supply of Services Contract, Appendix 2 — Award Criteria C – Cost.