University of Galway Supply, Delivery, Installation, and Maintenance of a wide-field microscope with a deconvolution system

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------- | :------------------------------------------------------------------------------------------------ | :------------- | :-------------- | :------- | :------------- | :--- | :------------- | :-------------- | :------------------ | :-------------- | University of Galway Supply, Delivery, Installation, and Maintenance of a wide-field microscope with a deconvolution system not stated €247,000 not stated Open Procedure 1 Ireland not stated 2026-07-31 11:00 not stated

2. Scope of Work

This tender seeks the supply, delivery, installation, and maintenance of a wide-field microscope with a deconvolution system for the University of Galway. The contract will establish a single-party framework agreement.

The core requirements for the microscope system include:

• Imaging Capability: Capable of multi-channel imaging across the full visible spectrum, with a minimum of 4 channels.
• Deconvolution System: Integration of a deconvolution system for image processing.
• Warranty: A minimum of 5 years total warranty, comprising a standard 1-year warranty covering defects under normal use (including call-outs, labour, travel, and parts), followed by an additional 4 years of extended warranty.
• Delivery Lead Time: A maximum lead time of 12 weeks from order placement to on-site delivery.
• Replacement Parts: A lead time of 1 week for replacement parts.
• Maintenance: 12 monthly on-site preventative maintenance (PM) visits are required.

The supplier must also demonstrate:

• Technical Resources: Effective and efficient technical resources and systems to deliver the specified wide-field fluorescence imaging system.
• Quality Assurance: Measures to ensure the delivery of a quality service, potentially through an externally certified system or an equivalent in-house quality control process.
• Health & Safety Compliance: Compliance with all relevant Health & Safety legislation.
• Environmental Compliance: Compliance with all relevant Environmental legislation and guidelines.
• Supply Chain Management: Details of supply-chain and vendor relationships to ensure good sourcing arrangements.

The tender also specifies requirements for the supplier's operational capabilities, including:

• Personnel: Access to a minimum of two fully qualified field service engineers, based either on the island of Ireland or in the EU/UK.
• Marketplace Integration: Systems for online ordering, potentially including real-time order information, live stockholding, and purchase order history. The supplier should be willing to provide a static product catalogue or a direct punch-out facility using the Advanced Marketplace portal.

3. Background & buyer context

University of Galway is procuring this wide-field microscope with a deconvolution system to enhance its research capabilities. The tender is structured as a single-party framework agreement under an open procedure. The estimated value of the contract is €247,000, with an initial drawdown anticipated between €200,000 and €230,000, excluding VAT. The framework agreement is open for acceptance for 12 months from the tender deadline. The procurement process aims to secure a supplier capable of providing advanced imaging technology to support academic and research activities at the university.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered eligible:

• Turnover Requirement: Annual turnover exceeding €250,000 per annum in each of the last three financial years. Evidence of turnover for 2025, 2024, and 2023 is required.
• Insurance:
• Employers Liability: €13 million (Ireland) or minimum local equivalent.
• Public/Products Liability: €3.5 million.
• Motor Insurance: Third-party cover with a property damage limit of €6.5 million per claim or series of claims arising from one event, if accessing or using a mechanically propelled vehicle on campus.
• Certifications: Tenderers should demonstrate an effective and efficient quality assurance management system, for example, through an externally certified system (e.g., ISO 9001) or an equivalent in-house quality control process. Compliance with relevant Health & Safety legislation (e.g., Safety, Health and Welfare at Work Act 2005) and Environmental legislation is mandatory.
• Past Experience: Demonstrated successful delivery of services of a comparable nature and scale on two occasions within the last three years.
• Personnel: Access to a minimum of two fully qualified field service engineers, based either on the island of Ireland or in the EU/UK. Specific roles require:
• Application Specialist (5-10 years' experience): Minimum 1 FTE.
• Engineer: Minimum 1 FTE.
• Geographic / Facility Constraints: Field service engineers must be available on the island of Ireland or based in the EU or UK.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT), determined by a combination of price and quality.

Criterion Weighting (%) Sub-criteria