Christmas Decorations and Festive Installation Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement seeks to establish a Framework Agreement for the provision of Christmas Decorations and Festive Installation Services at Dublin and Cork Airports. The framework will cover design, manufacture and supply, installation, account management, and storage of festive decorations. The services are to be delivered across various airport locations, including duty-free retail, passenger circulation areas, landside and airside environments, and arrivals/departures areas.

Key activities and requirements include:

• Design: Providing full design support, from conceptualisation to final proofs, based on fixed budgets or a range of options. This includes creating 3D or CAD visualisations. Designs must support commercial objectives, enhance passenger experience, promote retail spend, and be adaptable to different store formats and terminal environments. Designs must not obstruct merchandising, sightlines, entrances, circulation routes, or emergency exits.
• Manufacture and Supply: Manufacturing or supplying Christmas decorations and festive installations. This requires sufficient resources, materials, logistics capability, and security-cleared personnel for an annual programme. Installation activities commence in October (third week) and November (third week), with removal in January (second week). Decorations must be designed and manufactured to withstand high passenger footfall and continuous public interaction.
• Storage: Responsibility for the safe storage, inventory management, and condition monitoring of all reusable festive decorations. This includes providing secure, dry, and insured storage facilities, maintaining an asset register, and cleaning, inspecting, and repairing assets before storage. Annual inventory reports with photographs and condition assessments are required. Opportunities for refurbishment and re-use of existing assets must be identified.
• Installation: Undertaking all commissioned works and projects within daa-operated locations. This includes preparation works, safe installation in a challenging airport environment, operating under a permit-to-work system, and adhering to traffic management plans. Familiarity with Safety, Health & Welfare (Construction) Regulations 2013, PSDP, and PSCS roles is mandatory. The contractor will supply, install, and maintain all associated lighting, ensuring compliance with Irish electrical and safety regulations. Energy-efficient LED solutions are preferred. Maintenance support throughout the festive period, including emergency call-outs, is required. Inspections must ensure installations remain safe, clean, and presentable.
• Account Management: Appointing an account manager for new commissions, installations, maintenance issues, and general queries. Installation and removal works must be planned to minimise disruption to airport operations, passenger flow, and retail activities, with works within terminals and stores ideally completed outside peak trading periods or under agreed phasing plans.

The framework is for a single party on a non-exclusive basis. daa plc reserves the right to extend the contract to other daa locations.

3. Background & buyer context

daa plc, formerly Dublin Airport Authority and Aer Rianta, is a major international airport company. Its principal activities include airport development, operation, and management, as well as Irish and international airport retail management and investment. The company employs over 3,000 people. This Request for Information (RFI) stage is part of a procurement process to establish a Framework Agreement for Christmas Decorations and Festive Installation Services. The RFI aims to gather information on potential suppliers' capabilities and to outline the anticipated process for shortlisting and appointment to the framework. The services are seasonal, with installation commencing in October and removal in January annually.

4. Eligibility & selection criteria

Applicants must meet the following minimum requirements to be considered for shortlisting. These are detailed in Part C of the RFI Questionnaire.

• Turnover requirement: A minimum turnover of €500,000 per annum from the Lead Applicant in each of its last three financial years.
• Insurance:
• Employer's Liability: €13 million
• Public/Products Liability: €13 million (with specific indemnity to daa plc)
• Contractors All Risks: To the value of the works.
• Airside Indemnity: Limit not specified, but specific requirements apply for airside operations.
• Certifications: Not specified for this tender at the RFI stage. However, the contracting authority implements ISO 50001, and applicants may be asked about ISO 14001 or ISO 45001 in the RFT stage.
• Past experience: Not specified as a minimum number of projects in the RFI, but applicants must demonstrate experience in designing festive installations within premium retail environments and provide examples of successful projects. The RFT will detail specific requirements.
• Personnel: Not specified as minimum years' experience in the RFI.
• Geographic / facility constraints: Not specified for this tender at the RFI stage. However, the services are for Dublin and Cork Airports.

5. Award criteria & scoring

The RFI evaluation will focus on the capacity of the Applicant to undertake the contract based on three key criteria: Technical Profile (including Health & Safety), Financial/Economic Profile, and Legal Profile. Specific weighting and sub-criteria for the RFT stage are not detailed in this RFI document but will be provided in the Request for Tender (RFT). The RFI process itself does not involve presentations; evaluation is based solely on submitted responses.

Criterion Weight (%) Sub-criteria