Solar PV design, supply, installation and all associated works for 4no. Buildings at Sport Ireland Campus

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to design, supply, and install solar photovoltaic (PV) systems on four buildings at the Sport Ireland Campus. The contract encompasses all associated works required for the complete and functional implementation of these solar PV installations.

The scope of work includes, but is not limited to:

• Design:
• Detailed design of solar PV systems for four specific buildings.
• Ensuring designs comply with relevant Irish and European standards, including IS EN ISO9000, IS EN 61215, IS EN 62716, IS EN 61701, IS EN 61370, IS EN 1991, CE / EN 62477-1, IS EN 50618, IS EN 62852, IS EN 50548, IS EN 62790, IS EN 50524, CER or EN50438, IS EN 50530, IS EN 62109, and IS EN 62116.
• Consideration of roof geometries (flat and curved) for installation.
• Supply:
• Procurement of photovoltaic modules with a minimum of 420Wp per panel.
• Supply of associated structures, inverters, junction boxes, and cabling.
• Modules must have a minimum life expectancy of 20 years, and inverters a minimum of 15 years.
• Modules must meet a minimum of 6,000 cycles at 90% Depth of Discharge (DoD) with at least 70% capacity remaining at year 10.
• Installation:
• Installation of solar PV systems on four buildings.
• Ensuring installations are safe and stable, adhering to good practice.
• Securing the site and managing access.
• Keeping the site in good order and free from obstructions.
• Protecting persons on site and nearby areas from hazards.
• Minimising nuisance or inconvenience to the public and users of adjacent land, roads, or footpaths.
• Associated Works:
• All works necessary for the complete integration and operation of the solar PV systems.
• Testing of photovoltaic modules by an independent, accredited specialist with a minimum of 3 years of verifiable experience.
• Ensuring all goods and materials are suitable for their intended purpose and comply with the Building Control Regulations.
• Compliance with the Safety, Health and Welfare at Work Act 2005 and associated regulations.
• Project Management:
• Responsibility for design, supply, and installation.
• Adherence to the Short Public Works Contract (PW-CF6 v1.15).
• Compliance with all legal requirements, including those related to health and safety.

The contract is for a Type 2 project, indicating a value between €1,000,000 and €10,000,000 (Excluding VAT). The overall construction duration is estimated at approximately 10 months, with works anticipated to be completed over a 7-month programme.

3. Background & buyer context

This procurement is initiated by Sport Ireland to enhance the sustainability and energy efficiency of its campus facilities. The project aligns with broader national objectives for renewable energy adoption and carbon reduction within public sector bodies. The installation of solar PV systems on four buildings at the Sport Ireland Campus is a strategic initiative to reduce reliance on traditional energy sources and contribute to environmental targets. The project falls under the category of works contracts, with an estimated value of €629,000. The procurement process is being managed under the Short Public Works Contract (PW-CF6 v1.15).

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement:
• Minimum average annual turnover of €1,000,000 arising from Solar PV design, supply, installations, and all associated works.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 in respect of any one accident. Maximum excess of €10,000 for property only.
• Employer's Liability Insurance: Minimum cover of €13,000,000 in respect of any one accident. Maximum excess of €6,500.
• Professional Indemnity Insurance: Minimum cover of €2,500,000. Maximum permissible excess is the greater of 2% of the Tenderer’s annual turnover or €5,000.
• Certifications:
• Safety management system in accordance with ISO 45001:2018 or equivalent.
• Certified membership of Safe-T-Cert may be deemed equivalent for quality control purposes.
• Past experience:
• Evidence of works carried out over the past 7 years (January 2017 to December 2024) that satisfy all minimum requirements. Failure to provide this evidence will result in disqualification.
• For Type 2 & 3 Projects, evidence of adequate and appropriate ongoing health and safety training and commitment of resources is required.
• For Type 3 projects, details of membership in groups/organisations promoting health and safety, and details of external resources or expertise.
• For Type 3 projects, evidence of a safety management system.
• Personnel:
• Contracts Manager: Minimum of seven (7) years' experience.
• PSCS (Project Supervisor for the Construction Stage): Minimum of five (5) years' experience in the Building Trade and formal, externally accredited Health and Safety training within the last five (5) years.
• Design Responsibility (Electrical): Minimum of five (5) years' experience in commercial electrical design and M&E services coordination.
• Site Supervisor / Lead Electrician: Minimum of five (5) years' experience as a Site Foreman, Chargehand, or Lead Electrician supervising commercial electrical installations.
• Management staff with appropriate educational/professional qualifications and experience, including Health and Safety qualifications, training, and experience relevant to the Works.
• Personnel with appropriate educational and professional qualifications and experience, including Health and Safety qualifications, training, and experience relevant to the Works.
• Geographic / facility constraints:
• Not specified for this tender.

5. Award criteria & scoring

The award of the contract will be based on the Most Economically Advantageous Tender (MEAT). The evaluation will consider both price and quality. Specific scoring weights and sub-criteria are not detailed in the provided extract, but the process will involve assessing bids against defined criteria to determine the most advantageous offer. All health and safety selection criteria are pass/fail.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document:
• Completed Health and Safety Supplement 3.4.1, including sections 3.4.1a (HS) to 3.4.1e (HS).
• Evidence of management staff and personnel qualifications, training, and experience.
• Details of works carried out over the past 7 years, using Appendix B1 (List of Previous Works Projects).
• Certificates of Satisfactory Execution, using Appendix B2.
• For Type 3 projects, details of safety management systems, including ISO 45001:2018 certification or equivalent, or certified membership of Safe-T-Cert.
• For Type 3 projects, details of relevant technicians or technical bodies for quality control.
• A Safety Statement in the format outlined by the Health and Safety Authority, addressing specific requirements and minimum standards for the role of Contractor.
• CVs:
• Curricula vitae for management staff and personnel, detailing relevant qualifications, training, experience, and roles on similar projects.
• Pricing schedule:
• Not specified in detail, but the contract will be awarded based on price.
• Case studies:
• Not specified.
• Declarations:
• Declaration of compliance with Safety, Health and Welfare at Work Act 2005 and Construction Regulations 2013.
• Declaration regarding enforcement actions, legal proceedings, accidents, fatalities, or incidents.
• Declaration of competence and adequacy of resources.
• Declaration regarding Safety Statement and minimum standards.
• Mandatory site visit:
• Not specified.
• Submission portal:
• Bids must be submitted via eTenders.

7. Key dates & process

The contract is anticipated to be completed by December 2026.

8. Contract terms that matter

The contract will be based on the Short Public Works Contract (PW-CF6 v1.15). Key terms include:

• Term + extension: The contract duration is not explicitly stated, but completion is anticipated by December 2026.
• Payment terms: Not detailed in the provided extract.
• Key SLAs/KPIs: Not specified.
• Liquidated damages: Applicable if the Contractor fails to substantially complete the Works within the Time for Completion. The rate is specified in the Schedule.
• Termination clauses: Not detailed.
• IP ownership: Not specified.
• Sub-contracting rules: The Contractor may engage sub-processors for personal data processing, subject to prior written notice and employer objection. Sub-processors must have equivalent contractual clauses. No personal data transfer outside the EEA without prior written consent.
• Parent-company guarantee or bond: A performance bond may be required if stated in the Schedule, to be provided within 7 days of tender acceptance.

9. Risks, red flags & unusuals

The estimated value of €629,000 is below the €1,000,000 threshold for Type 1 projects, classifying it as a Type 2 project. This implies a moderate level of complexity and risk. The requirement for specific health and safety documentation and qualifications, particularly for Type 2 and 3 projects, indicates a strong emphasis on compliance and risk management in this area. The detailed requirements for PV module and inverter lifespans and performance standards suggest a focus on long-term system reliability and value. The absence of a specified contract length or go-live date leaves some ambiguity regarding project phasing and immediate commencement.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with specialised expertise in solar PV design, supply, and installation. The estimated value of €629,000 is within the range of projects typically undertaken by SMEs.

• Credible bidders: Firms with a proven track record in commercial solar installations, demonstrated technical competence in electrical design and M&E coordination, and robust health and safety management systems are well-positioned. Experience with public sector contracts and adherence to standard public works contract forms would be advantageous.
• Consortium/sub-contracting: The documents do not explicitly prohibit consortia or sub-contracting. However, the emphasis on specific personnel experience and qualifications suggests that lead bidders must demonstrate direct capability.
• Indicative bid-prep effort: Preparing the detailed health and safety documentation, past performance evidence (Appendices B1 and B2), and technical proposals will require significant effort, likely several weeks for a dedicated team.
• Pwin signal: The tender is open to competition. There is no clear indication of an incumbent supplier or a sole-supplier framework. The detailed technical and H&S requirements suggest a thorough evaluation process.

11. Where to dig deeper

• Source RFT filename(s): Not specified.
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Not specified.
• Most important attachments:
• [Appendix_B1_List_of_Previous_Works_Projects_which_is_CEE.docx]
• [3.4.1-HS-Works-Contractor_v3.1-25-11-2025.docx]
• [PW-CF6_Contract_v1.15_25-11-2025.pdf]