Pyrite Remediation Programme - Contractor Framework

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks to establish a framework agreement for works contractors to carry out the remediation of dwelling units affected by pyrite damage under the Pyrite Remediation Scheme. The framework will operate for an initial period of two years, with the option for the Housing and Sustainable Communities Agency (the Housing Agency) to extend it for two further periods of 12 months each, resulting in a maximum framework period of four years. The framework will comprise a maximum of eight participant contractors.

The core activity for successful contractors will be the remediation of damage caused by pyrite in sub-floor hardcore material, in accordance with I.S. 398 Irish Standard 398-2:2013. This involves executing construction work as described in the framework rules. The Housing Agency will procure specific works by awarding contracts (Works Contracts) to framework participants. These Works Contracts will be based on the Public Works Contract for Minor Building and Civil Engineering Works designed by the Employer (PW-CF5) or the Short Public Works Contract (PW-CF6), as appropriate.

Key activities and requirements for contractors under this framework include:

• Remediation Works: Executing construction work to remediate pyrite damage in dwellings as defined by the Pyrite Remediation Scheme and I.S. 398-2:2013.
• Framework Participation: Being part of a framework of up to eight contractors from which the Housing Agency will select participants for specific Works Contracts.
• Works Contract Execution: Entering into Works Contracts based on either PW-CF5 or PW-CF6, with schedules completed by the Employer.
• Tendering for Works Contracts: Responding to written invitations to tender for specific Works Contracts issued by the Housing Agency via the eTenders platform or email.
• Resource Allocation: Proposing resources, including key personnel, consistent with the contractor's framework agreement tender proposal for each Works Contract.
• Performance Measurement: Collating and providing data to demonstrate compliance with performance indicators outlined in the Performance Measurement Table, including programme compliance, quality, defective works, contract administration, health and safety, and adherence to policies.
• Health and Safety Compliance: Complying with the Safety Health and Welfare at Work (Construction) Regulations 2013, including providing evidence of competence, qualifications, training, and appropriate safety management systems.
• Quality Assurance: Ensuring works are executed to the required quality standards and providing evidence of quality control measures.
• Safety File Compilation: Furnishing relevant information for the compilation of Safety Files within two weeks of a request from the PSDP.
• Reporting: Providing information required by the Employer for performance reviews and collating data on completed Works Contracts.

The Housing Agency reserves the right to procure work in other ways and does not guarantee that any specific volume of work will be procured under this framework agreement.

3. Background & buyer context

The Housing and Sustainable Communities Agency (the Housing Agency) is procuring this framework under the terms of the Pyrite Resolution Act 2013. This initiative is directed by the Pyrite Resolution Board (PRB). The Housing Agency is empowered to engage consultants, advisors, and contractors to carry out the remediation of dwellings identified by the PRB as qualifying for remediation. This framework is a direct response to the need for a structured approach to address pyrite damage in residential properties across Ireland. The establishment of this framework aims to ensure efficient and effective remediation works are carried out under a defined contractual structure.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this framework:

• Turnover Requirement:
• Minimum average annual turnover of €1,500,000 for the previous three full financial years (2023 to 2025).
• Minimum turnover of €1,000,000 for each of the previous three full financial years.
• Turnover must arise from renovations and construction works.
• Insurance:
• Public Liability Insurance: Minimum level of €6,500,000 per accident. Maximum excess of €10,000 for property only. The policy limit must be for the full €6,500,000, with no inner limit reduction permitted.
• Employer’s Liability Insurance: Minimum level of €13,000,000 per accident.
• Professional Indemnity Insurance: Not Applicable (N/A) stated as a minimum requirement. However, the default level is €1.5m, and the maximum permissible excess is the greater of 2% of annual turnover or €5,000.
• Certifications: Not specified for this tender.
• Past Experience:
• Evidence of Health and Safety aspects of works previously undertaken.
• A list of completed projects similar in nature and complexity to the required works must be provided, with Certificates of Satisfactory Execution.
• For Type 2 & 3 Projects, evidence of adequate and appropriate ongoing health and safety training and commitment of resources is required.
• For Type 3 projects, details of relevant technicians or technical bodies for quality control and evidence of a safety management system are required.
• Personnel:
• Management staff with appropriate educational/professional qualifications and experience, and relevant Health and Safety qualifications, training, and experience.
• Personnel with appropriate educational and professional qualifications and experience, and relevant Health and Safety qualifications, training, and experience.
• Principal(s)/Director(s) with a minimum of 10 years relevant construction experience, with a minimum of 5 years in a senior management role.
• Project Manager with a minimum of 10 years relevant construction-related experience, with a minimum of 3 years in a project manager role for work of a similar nature.
• Geographic / Facility Constraints: Not specified for this tender.

5. Award criteria & scoring

Works Contracts awarded under this framework will be evaluated based on the following criteria, with weightings indicated in brackets. The Employer may attach different weightings for different Works Contracts, which will be specified in the invitation to tender.

The overall award is based on the Most Economically Advantageous Tender (MEAT).

6. Submission requirements

Bidders are required to submit the following documentation as part of their tender response:

• Suitability Assessment Questionnaire (SAQ): Part 1 and Part 2 (QW2).
• Appendices: Including Appendices A, B1, B2, B3, C, D1, D2, and Appendix 1.
• SAQ Supplements: QW2 Supplements 3.4.1 and 3.4.2.
• Tender and Schedules: As specified in the tender documents.
• Method Statement / Response Document: Not specified by name, but the SAQ and Appendices form the core response.
• CVs: For management staff and personnel, detailing qualifications, experience, and Health and Safety training.
• Pricing Schedule: Not specified by name, but implied for Works Contracts.
• Case Studies: Not specified by number or value range.
• Declarations:
• ESPD (European Single Procurement Document) - implied by SAQ structure.
• Bona Fides (Good Faith) - implied by SAQ structure.
• Tax Clearance Certificate: Must be held at all times during the Framework Period.
• Conflict of Interest declarations.
• Mandatory Site Visit: Not specified for the framework tender stage.
• Submission Portal: Tenders must be submitted via the eTenders platform. Specific format rules will be detailed in the invitation to tender for individual Works Contracts.

7. Key dates & process

8. Contract terms that matter

• Framework Term: 2 years, with an option to extend for two further 12-month periods (4 years maximum).
• Works Contracts: Will be on the terms of PW-CF5 or PW-CF6, as appropriate.
• Payment Terms: Not specified for the framework, but standard Public Works Contract terms will apply to individual Works Contracts.
• Key SLAs/KPIs: Performance is measured against a Performance Measurement Table, with potential for Warning Notices and termination for failure to meet indicators (e.g., programme compliance, quality, health and safety).
• Liquidated Damages/Penalties: Not specified for the framework, but standard provisions will apply to Works Contracts.
• Termination: The Employer may terminate the framework agreement for various reasons, including contractor breach, termination of a Works Contract, or without cause if all participants' agreements are terminated. Termination does not affect existing Works Contracts.
• IP Ownership: Not specified for the framework.
• Sub-contracting: Not specified for the framework.
• Parent Company Guarantee/Bond: A performance bond may be required, with a surety expected to issue it within 4 weeks of a satisfactory application. The amount is not to exceed a specified percentage of the contract sum.

9. Risks, red flags & unusuals

• Framework Nature: This is a framework agreement, not a direct contract for works. The Housing Agency does not guarantee any specific volume of work will be procured through the framework. Contractors must be prepared for potential periods with no call-offs.
• Performance Measurement: The framework includes a detailed Performance Measurement Table with "Failure Level 1" and "Failure Level 2" indicators. Reaching these levels can lead to Warning Notices or termination of the framework agreement. This requires consistent high performance across all call-off contracts.
• Health and Safety Focus: Significant emphasis is placed on Health and Safety competence, with specific criteria and evidence requirements. Non-compliance in this area is a pass/fail criterion.
• Limited Number of Participants: The framework will comprise a maximum of eight participant contractors, indicating a competitive selection process for a limited number of slots.
• Call-off Competition: While a framework, individual Works Contracts will be awarded via competition among framework participants, with varying weightings for Price, Methodology, Team Structure, and Quality/Safety Systems. Price can range from 60-100% of the award criteria for these call-offs.

10. SME fit assessment

This framework is designed for contractors with established experience in construction and renovation works, particularly those familiar with remediation projects. A small to medium-sized enterprise (SME) could credibly bid if they meet the financial thresholds and possess the required technical expertise and health and safety compliance.

• Viable Bidder Profile: A firm with a minimum average annual turnover of €1.5 million and a minimum of €1 million in each of the last three years, demonstrating robust financial stability. They must have a strong track record in construction, particularly in remediation, and possess the necessary insurance cover. Significant emphasis on health and safety qualifications and systems is required.
• Consortium/Sub-contracting: The documents do not explicitly prohibit consortiums or sub-contracting for the framework application, but members of a consortium must collectively meet the minimum turnover requirement. For individual Works Contracts, the terms of the PW-CF5 or PW-CF6 will apply.
• Indicative Bid-Prep Effort: Preparing the SAQ, appendices, and supporting documentation for a framework application of this nature typically requires significant effort. This could range from 10-20 working days for a well-prepared firm, involving technical, financial, and administrative resources.
• Pwin Signal: The tender is for a framework with a maximum of eight participants. The award criteria for individual call-offs can heavily favour price (60-100%), suggesting that competitive pricing will be crucial for securing individual contracts once on the framework. The detailed performance measurement system indicates a focus on long-term contractor reliability.

11. Where to dig deeper

• Source RFT Filename(s): Invitation to Tender.pdf, Framework Agreement.pdf, 3.4.1-HS-Works-Contractor_v3.1-25-11-2025.docx, Appendix_D1_QW1_Letter_of_Undertaking_Bond.docx, Appendix_D2_QW2_Letter_of_Undertaking_Bond.docx, Appendix_C_Bankers_Letter.docx, Appendix_B1_List_of_Previous_Works_Projects_which_is_CEE.docx
• eTenders CFT ID: Not specified in provided documents.
• Contact Email: [email protected]
• Most Important Attachments:
• Invitation to Tender.pdf (overall context and dates)
• Framework Agreement.pdf (contractual terms and framework rules)
• QW2 Suitability Assessment Questionnaire Part 1 and Part 2 (eligibility and selection criteria)