RFT for Pest Control Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Houses of the Oireachtas Service requires comprehensive pest control services to maintain a clean and functional environment across its premises. The estimated value of the services over the contract term is €200,000, excluding VAT. The contractor will be responsible for routine inspections, emergency call-outs, and the implementation of integrated pest management strategies.

Key activities and requirements include:

• Monthly Inspections: Routine pest control and inspection services are to be conducted monthly.
• Service Locations: Services are to be provided at Leinster House, Kildare Street, Dublin 2, D02 XR20, and additional unspecified locations within the Oireachtas complex. The Ministerial Block comprises 4 locations over 2 floors.
• Emergency Call-Outs: The contractor must be able to respond to emergency pest control situations, with a specified percentage of these call-outs to be addressed within 10 days.
• Integrated Pest Management: The service must ensure the parliamentary community is protected from the risk of pests, reflecting the high quality of service expected for the institution.
• Reporting and Documentation: The successful tenderer shall supply a comprehensive plan 8 weeks before the contract takes effect.
• Environmental and Safety Standards: Services must align with environmental, social, and labour laws, and demonstrate operation of health and safety systems in line with the Safety Health & Welfare at Work Act 2005. Compliance with EN 16636 (European Standard in Pest Management Services) is required.
• Staff Qualifications: All personnel providing pest management services must be registered as a Pest Management Trained Professional User (PMU) and possess a valid PMU Number.
• Environmental Management: Tenderers must demonstrate operation of an appropriate environmental management system, with details of environmental policies and systems in place, and whether they are third-party certified.
• Vehicle and Equipment Provision: Tenderers must confirm sufficient vehicles to transport technicians and adequate equipment for service delivery. Technicians must have access to at least one vehicle each with sufficient stocks of tendered equipment.

3. Background & buyer context

The Houses of the Oireachtas Service procures these pest control services to ensure the continued high standard of maintenance and functionality of its premises. Leinster House, including the Chamber Block (Historic Buildings), requires a high quality of service to protect the parliamentary community from pest risks and to maintain the welcoming and well-maintained appearance of the buildings. The procurement aims to secure a contractor capable of delivering these essential services effectively and efficiently. The estimated expenditure of €200,000 (excl. VAT) suggests a requirement for ongoing, regular service provision. The tender also explicitly encourages participation from Small and Medium Enterprises (SMEs), indicating a policy to foster broader economic participation.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered for evaluation:

• Turnover Requirement: Not specified for this tender.
• Insurance:
• Employer's Liability: €12,700,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: €200,000
• Certifications:
• Demonstration of operation of health and safety systems and procedures in line with the Safety Health & Welfare at Work Act 2005.
• Third-party certification for health and safety policies is required.
• Third-party certification for environmental management systems is required.
• Compliance with EN 16636, European Standard in Pest Management Services.
• ISO 14001 & ISO 9000, ISO 45001, ISO 22000 (Food Safety Management Systems) are cited as relevant standards, though explicit mandatory certification is not stated for all.
• Past Experience: Tenderers must provide acceptable evidence of having successfully carried out at least 2 previous contracts of a similar nature and scale over the past 4 years.
• Personnel: Every person offering a pest management service must be registered as a Pest Management Trained Professional User (PMU) and have a valid PMU Number.
• Geographic / Facility Constraints: Not specified for this tender, beyond the requirement to service the specified Dublin locations.

5. Award criteria & scoring

The evaluation of tenders will be conducted based on a combination of cost and quality. The specific weighting between price and quality is not explicitly stated as a percentage split (MEAT - Most Economically Advantageous Tender). However, the tender documents indicate that tenderers must achieve a minimum of 50% on each individual non-cost related criterion.

Criterion Weight (%) Sub-criteria