Provision of Autodesk Software Licences for Cork City Council

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement seeks tenders for the provision, renewal, and associated support of Autodesk software licences for Cork City Council. The contract aims to ensure the availability of these licences to support the council's daily operational needs and project requirements, maintaining business continuity and avoiding service disruption.

The scope includes:

• Software Licences: Renewal and potential new subscriptions for specific Autodesk products. This covers:
• Architecture Engineering & Construction Collection (34 seats for 1-year subscription, 2 seats for 1-year renewal).
• AutoCAD LT 2026 (47 seats for 1-year subscription).
• AutoCAD - including specialized toolsets (6 seats for multi-user trade-in, 4 seats for single-user trade-in, all 1-year subscriptions).
• Forma Data Management (1 seat for 1-year subscription).
• Autodesk Flex tokens (5,000 tokens for 1-year subscription).
• Licence Term: All licences are for a 1-year period, commencing August 31st, 2026, and ending August 30th, 2027.
• Software Access: Subscriptions must provide access to new releases, product enhancements, previous versions, Home Use Rights, technical support, cloud credits, and entitled cloud services.
• Associated Support: Tenderers must detail the support included in the licence price, specifying:
• Contact channels (phone, web, email, remote desktop).
• Number of support personnel per level.
• Minimum qualifications and experience of support personnel.
• Details of remote support services.
• Escalation procedures and triggers for onsite support.
• Out-of-hours rates, if different from standard.
• Licence Provisioning: The tenderer is responsible for supplying and provisioning all licences and Flex tokens to Cork City Council's Autodesk portal, ensuring they are available for assignment and use by August 31st, 2026.
• Additional Licences: The contract allows for the increase or decrease of licence numbers for AutoCAD, AEC Collection, AutoCAD LT, and Forma Data Management during the contract term. Pro-rata pricing must be applied for additional licences, and unit pricing must be provided for the entire contract term.
• Flex Token Management: Cork City Council may increase or decrease the volume of Autodesk Flex tokens. Tenderers must provide unit pricing for additional tokens, ensuring transparency and consistency.
• Contract Manager: A dedicated contract manager must be nominated to act as the primary point of contact, responsible for relationship management, performance reporting, SLA/KPI reviews, dispute resolution, and suggesting service improvements. Contract management activities are non-billable.

3. Background & buyer context

Cork City Council is the local authority for Cork City, responsible for delivering a wide range of services including housing, planning, infrastructure, environmental protection, recreation, and community infrastructure. The city's administrative area and population significantly increased following a boundary extension in 2019. The council highlights its economic advantages, including Cork Port and robust infrastructure. This procurement is for the renewal and provision of essential Autodesk software licences, critical for the council's ongoing operational and project needs. The tender is conducted under an open procedure, indicating a desire for a competitive market response.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered eligible:

• Turnover requirement: Average annual turnover must have exceeded €100,000 during each of the last three years. Firms established more recently must provide pro-rata figures, and must have been in existence for at least 6 months.
• Insurance:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Cyber Liability: €1,000,000
• Certifications:
• Authorised Autodesk Partner status with required permissions to sell and support proposed products in Ireland.
• Current certification level attained from Autodesk relating to the sale and support of the proposed products.
• Past experience: Not explicitly quantified in terms of number of projects, but tenderers must provide details of relevant experience and referees. Feedback from referees is a pass/fail criterion.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Tenderers must be able to sell and support Autodesk products in Ireland.

Tenderers must also demonstrate compliance with all relevant Health & Safety legislation and operate a quality assurance system (though third-party certification is not mandatory).

5. Award criteria & scoring

The contract will be awarded based on the lowest cost that meets all minimum requirements. The award is structured as follows:

Criterion Weighting Sub-criteria