Communications and Public Relations Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender seeks a contractor to provide comprehensive communications and public relations services for Limerick Twenty Thirty DAC. The contractor will manage media engagement and external messaging, focusing on enhancing the organization's public profile and handling crisis communications.

• Media Engagement: Develop and maintain relationships with media outlets to secure coverage.
• External Messaging: Craft and disseminate press releases and editorial content.
• Crisis Communications: Develop strategies and responses for potential public relations crises.
• Promotional Support: Assist in branding activities and promotional campaigns.
• Coordination of Media Coverage: Oversee media coverage to ensure alignment with organizational goals.
• Volume and Frequency: Not specified, but expected to be consistent with ongoing organizational needs.
• Named Systems: Not specified.
• Named Locations: Primarily Limerick, with potential national outreach.
• Phases/Sub-elements: Not specified, but likely includes ongoing and ad-hoc tasks as required.

3. Background & buyer context

Limerick Twenty Thirty DAC is undertaking this procurement to enhance its public relations and communications strategy. This aligns with its broader strategic objectives of urban development and investment in Limerick. The organization has previously led over €500 million in real estate investment, indicating a significant scale of operations. The tender is part of an effort to maintain and enhance its public image and stakeholder engagement.

4. Eligibility & selection criteria

• Turnover requirement: Minimum €250,000 annual turnover for each of the last three financial years.
• Insurance:
• Employer’s Liability: €13 Million
• Public Liability: €6.5 Million
• Professional Indemnity: €3 Million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The evaluation follows the MEAT (Most Economically Advantageous Tender) principle with a 70/30 quality to cost split.

6. Submission requirements

• Method statement / response document: No named template or page limits specified.
• CVs: Not specified.
• Pricing schedule: Must complete Appendix 2.
• Case studies: Not specified.
• Declarations: ESPD, Tax clearance, Conflict of Interest.
• Mandatory site visit: Not applicable.
• Submission portal: eTenders, with a file size limit of 250MB per file and 2GB total.

7. Key dates & process

8. Contract terms that matter

The contract is for a term of 3 years, with the possibility of two extensions of up to one year each. Payment terms are subject to the Services Contract, with prices adjustable annually based on the Consumer Price Index. Key performance indicators (KPIs) and service level agreements (SLAs) are not detailed. Termination clauses allow for a 14-day notice period. Intellectual property ownership and sub-contracting rules are not specified. No parent-company guarantee or bond requirements are mentioned.

9. Risks, red flags & unusuals

The tender does not specify detailed KPIs or SLAs, which may pose a risk in performance measurement. The insurance requirements are substantial, potentially limiting smaller firms. The lack of detailed past experience requirements could lead to varied bidder quality. The contract's value is not disclosed, which may affect financial planning for bidders. The absence of a specified go-live date could impact project scheduling.

10. SME fit assessment

This tender is suitable for medium-sized firms with a strong background in communications and public relations, capable of meeting the high insurance requirements. Consortium bids are allowed, which may enable smaller firms to participate through partnerships. Bid preparation is likely to require several days, given the need for detailed proposals and compliance with submission requirements. The incumbent's strength is not mentioned, suggesting an open field for new entrants.

11. Where to dig deeper

• Source RFT filename: RFT Communications Services LTT 07.05.26.pdf
• eTenders CFT ID: Not specified
• Contact email or clarification portal: eTenders messaging facility
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement