Request for Tender for 16 St. Patricks Terrace Kilkee, Co. Clare - Full Repair, Renew and Refurbishment

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor for the full repair, renewal, and refurbishment of the property at 16 St. Patrick's Terrace, Kilkee, Co. Clare. The project encompasses renovation and associated ancillary site works. The estimated contract duration is 9 calendar months.

The scope of work includes:

• Building Works: Full repair, renewal, and refurbishment of the existing structure.
• Ancillary Site Works: Associated works to the site surrounding the property.
• Health and Safety Management: The appointed contractor will act as the Project Supervisor Construction Stage (PSCS) and is responsible for developing and implementing the Safety and Health Plan in accordance with S.I. 291 of the Safety, Health and Welfare at Work (Construction) Regulations 2013. This includes:
• Developing and maintaining risk assessments.
• Ensuring compliance with the Safety, Health and Welfare at Work Act 2005 and associated regulations.
• Managing site safety, including site rules, welfare facilities, and traffic management.
• Coordinating with the Project Supervisor Design Process (PSDP), McKenna Consulting Engineers.
• Preparing and submitting a Safety File upon practical completion, containing as-constructed drawings, specifications, Bill of Quantities, general design criteria, and equipment maintenance details.
• Quality Control: Ensuring quality in line with relevant standards and regulations.
• Specific Technical Requirements:
• Windows and Doors: Installation of specified windows and external doors, including details on type, size, glazing (hermetically sealed triple glazed units with low E, Argon gas), U-values, finishes, colours, and ironmongery. Doors and frames must have double glazed units in safety glass with rubber draught seals. Fire-rated doors and assemblies must be certified FD30S/FD60s and comply with current building regulations. Wheelchair-approved thresholds are specified for external doors.
• Building Energy Rating (BER): The property has a BER of A1, with a CO2 emissions indicator of 238.95 kgCO2/m²/yr. Works should maintain or improve energy performance.
• Services: Coordination with existing electrical, water, and sewerage services is required. Sewer network details for Kilkee are provided for reference.
• Materials: Fill material must comply with the Specification for Road Works Series (TII). Excavations and rock breaking must adhere to TII specifications. Concrete strength requirements (7 Day and 28 Day Cube Strength) are referenced in general specifications. Cement shall conform to EN 197-1.

The contractor is responsible for checking all drawings and specifications prior to commencing works and ordering materials, and for bringing any discrepancies to the attention of the designers immediately. Temporary support of all work is the contractor's responsibility.

3. Background & buyer context

Clare County Council is procuring this tender for the refurbishment of a residential property at 16 St. Patrick's Terrace, Kilkee, Co. Clare. The project aligns with general public sector requirements for the maintenance and upgrade of local authority housing stock. The Preliminary Safety & Health Plan, dated June 2026, indicates McKenna Consulting Engineers as the Project Supervisor Design Process (PSDP). The appointed contractor will serve as the Project Supervisor Construction Stage (PSCS). The tender documents reference current building regulations and technical guidance documents from the Department of Environment, Heritage & Local Government, indicating a focus on compliance with national standards for construction and energy efficiency.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover Requirement:
• Average annual turnover of €0.50 million per annum for building works over the trading period.
• Insurance:
• Public Liability Insurance: Minimum of €6,500,000.00 in respect of any one event.
• Employer's Liability Insurance: Minimum of €13,000,000.00 in respect of any one event.
• Professional Indemnity Insurance: Not specified for this tender (NA). The maximum permissible excess is the greater of 2% of the tenderer's annual turnover or €5,000.
• Certifications:
• Evidence of a safety management system in accordance with OHSAS 18001 or equivalent.
• Certified membership of Safe-T-Cert may be deemed equivalent for quality control purposes.
• Compliance with Safety, Health and Welfare at Work (Construction) Regulations 2013 is mandatory.
• Past Experience:
• A minimum of three similar extension and renovation projects within a live environment.
• Each project must have a value in the order of €400,000.00 excluding VAT.
• All projects must have been undertaken under a public works contract.
• Projects must be within the past 5 years, or 7 years where necessary for adequate competition.
• Evidence required in the form of Appendix B1 (List of Previous Projects) with Appendix B2 (Certificate of Satisfactory Execution).
• For Health and Safety competence (3.4.1c HS), details of works similar in nature and complexity to the Works are required. Supplementary requirements may include Safety and Health Plans from a specified number of previous projects.
• Personnel:
• Evidence of management staff with appropriate educational/professional qualifications and experience, including Health and Safety qualifications, training, and experience relevant to the works.
• Evidence of personnel with appropriate educational and professional qualifications and experience, including Health and Safety qualifications, training, and experience relevant to the works.
• For Type 2 & 3 Projects, evidence of adequate and appropriate ongoing health and safety training and commitment of resources is required for both management and personnel.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring weights in the provided extract. However, the tender process will likely follow a standard public procurement model where bids are evaluated based on a combination of technical merit and price. The selection criteria, detailed in Section 4, are pass/fail. For the award stage, it is anticipated that the evaluation will consider the bidder's proposed approach to the works, their health and safety plan, and their pricing. The specific weighting between price and quality is not stated.

6. Submission requirements

Bidders are required to submit the following:

• Response Document: A comprehensive response addressing the qualification criteria, including technical capability and health and safety competence.
• Appendix B1: List of Previous Works Projects, detailing at least three similar extension and renovation projects with a value of approximately €400,000.00 (excluding VAT) each, undertaken under a public works contract within the last 5-7 years.
• Appendix B2: Certificates of Satisfactory Execution for the listed previous projects.
• Appendix C: Bankers Letter on applicant headed paper, authorising the bank to provide financial information.
• Health and Safety Supplement (3.4.1-HS-Works-Contractor-v3.0-28-07-2023.docx): This document requires detailed responses regarding the applicant's health and safety competence, including:
• Educational and Professional Qualifications (Management).
• Educational and Professional Qualifications (Personnel).
• List of Works Carried Out Over the Past Years (referencing Appendix B1).
• Measures for Ensuring Quality (including safety management system details, potentially OHSAS 18001 or Safe-T-Cert).
• Statement of Average Annual Numbers of Persons Employed (over the last 3 years).
• Appendix 1: Declaration regarding compliance with Safety, Health and Welfare at Work Act 2005 and Construction Regulations 2013.
• Pricing Schedule: Not explicitly detailed but implied for tender submission.
• Declarations:
• Bona Fides declarations (standard for public tenders).
• Tax clearance certificates.
• Conflict of Interest declarations.
• Submission Portal: Bids must be submitted via the eTenders platform. Specific formatting rules for electronic submission are not detailed but are standard on eTenders.
• Mandatory Site Visit: Not specified for this tender.

7. Key dates & process

8. Contract terms that matter

• Contract Length: The estimated time for completion is 9 calendar months.
• Payment Terms: Not specified. Standard prompt payment terms for public sector contracts in Ireland are expected.
• SLAs/KPIs: Not specified. Health and safety compliance will be a key performance indicator.
• Liquidated Damages: Not specified.
• Termination Clauses: Not specified. Standard termination clauses for breach of contract or insolvency are expected.
• IP Ownership: Not specified.
• Sub-contracting: Not specified.
• Parent-Company Guarantee/Bond: Not specified.

9. Risks, red flags & unusuals

• Health and Safety Focus: The tender places significant emphasis on health and safety competence, with detailed requirements for the PSCS role and extensive documentation (3.4.1 HS Supplement, Preliminary H&S Plan). This indicates a high risk tolerance for safety non-compliance.
• Experience Requirement: The requirement for three similar projects valued at €400,000 each under a public works contract within the last 5-7 years, specifically for extension and renovation, narrows the field of eligible contractors.
• Estimated Value vs. Experience: The estimated contract value of €200,000 is significantly lower than the minimum project value (€400,000) required for past experience. This suggests that the evaluation of past experience is critical and may be weighted heavily, or that the €400,000 figure is a guideline for demonstrating capability rather than a strict financial match for this specific contract.
• PSCS Role: The contractor assuming the PSCS role adds a layer of responsibility beyond typical construction works, requiring robust safety management systems and personnel.
• BER Requirement: The mention of the A1 Building Energy Rating suggests that energy efficiency considerations may be implicitly important during the refurbishment, even if not explicitly detailed as a scoring criterion.

10. SME fit assessment

This tender is structured for small to medium-sized enterprises (SMEs) with specific experience in residential refurbishment and a strong health and safety track record.

• Credible Bidders: A viable bidder would be a small to medium-sized construction company with demonstrable experience in domestic renovation projects, particularly those involving extensions and refurbishments within a live environment. They must possess a well-established health and safety management system, evidenced by certifications like Safe-T-Cert or equivalent, and have personnel qualified to act as PSCS. The requirement for three €400,000 projects means a company that has handled projects of this scale or larger in the past.
• Consortium/Sub-contracting: The documents do not explicitly prohibit consortia or sub-contracting. However, the emphasis on the contractor's own health and safety competence and experience suggests that the lead contractor must meet the core requirements. Sub-contracting for specific trades would likely be permissible, provided the main contractor retains overall responsibility and oversight.
• Indicative Bid-Prep Effort: Preparing a compliant bid would likely require 10-15 days of effort. This includes gathering and formatting past project evidence (Appendix B1/B2), completing the extensive Health and Safety Supplement (3.4.1 HS), preparing a method statement, and developing pricing.
• Pwin Signal: The tender does not explicitly name an incumbent. However, the specific experience requirements (three €400,000 projects) and the PSCS role suggest that firms with prior experience in public sector housing refurbishment and a mature H&S framework will have an advantage. The €200,000 contract value against €400,000 project experience requirement might indicate a focus on capability demonstration over direct value matching, potentially favouring established firms.

11. Where to dig deeper

• Source RFT Filename(s): Not explicitly listed, but likely associated with the eTenders listing.
• eTenders CFT ID: Not specified in the provided text.
• Contact Email/Clarification Portal: Not specified. Enquiries would typically be made through the eTenders platform.
• Most Important Attachments:
• [3.4.1-HS-Works-Contractor-v3.0-28-07-2023.docx] (Health and Safety Competence Documentation)
• [Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx] (List of Previous Projects)
• [Preliminary H&S Plan.pdf] (Preliminary Safety & Health Plan)