Minor Works Multi Party Framework for the National College of Art and Design

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Minor Works Multi Party Framework for the National College of Art and Design encompasses a range of construction and civil engineering tasks. This framework is designed to facilitate minor works contracts valued at less than €100,000. The contractor will be responsible for executing various types of projects, including refurbishments, retrofitting, and general contracting activities.

Key activities include:

• Refurbishments: Upgrading existing facilities to meet current standards and requirements.
• Retrofitting: Implementing improvements to enhance energy efficiency and sustainability.
• General Contracting: Managing and executing construction projects that fall within the specified budget limit.
• Documentation: Providing necessary documentation, including Certificates of Satisfactory Execution for previous projects.
• Compliance: Ensuring all works comply with relevant regulations and standards, including health and safety legislation.

The contractor will operate primarily within the NCAD premises, adhering to the college's operational requirements and timelines. The framework is structured to allow for multiple contractors to be engaged, enabling flexibility and responsiveness to the college's needs.

3. Background & buyer context

The National College of Art and Design (NCAD) initiated this procurement to establish a framework for minor works in response to ongoing maintenance and improvement needs of its facilities. This framework aligns with the college's strategic objectives to enhance its infrastructure and support educational activities. The procurement is part of a broader initiative to ensure that NCAD facilities remain modern and conducive to learning. The incumbent contractor is not specified in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €500,000 for the last three financial years in the General Construction/Civil Engineering category.
• Insurance:
• Public Liability Insurance: Minimum level of €6.5 million per accident.
• Employer’s Liability Insurance: Minimum level of €13 million per accident.
• Professional Indemnity Insurance: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Applicants must demonstrate successful completion of at least three comparable projects within the past seven years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on the balance between price and quality. There are no minimum scoring thresholds specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, adhering to any page limits specified.
• CVs: Include CVs for key personnel, with a maximum of two pages per CV.
• Pricing schedule: Complete the pricing schedule using the specified template.
• Case studies: Provide three case studies of projects valued between €50,000 and €100,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: If applicable, details will be provided in the tender documents.
• Submission portal: All submissions must be made through eTenders, following specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified for this tender.
• Payment terms: Payments will be made within 30 days of receipt of a valid invoice.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The employer may terminate the contract for contractor default.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Sub-contracting is permitted, but the contractor remains responsible for all works.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €500,000 is relatively low, which may attract a larger pool of bidders but could also raise concerns about the quality of submissions.
• The absence of specified geographic constraints may lead to competition from a wide range of contractors, potentially impacting the quality of local engagement.
• The lack of detailed criteria for certifications and personnel experience may result in variability in the quality of bids received.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in minor construction works. Viable bidders should have:

• A proven track record in general construction or civil engineering projects.
• The capacity to meet the insurance and turnover requirements.
• The ability to provide necessary documentation and case studies.

Consortium bidding is allowed, provided the combined turnover meets the minimum requirement. Bid preparation is estimated to require several days, depending on the complexity of the submission. The incumbent's strength is not specified, but the framework's open nature may allow for competitive bidding from various firms.

11. Where to dig deeper

• Source RFT filename: not specified.
• eTenders CFT ID: not specified.
• Contact email or clarification portal: not specified.
• Important attachments:
• Appendix B1: List of Previous Projects/Certificate of Satisfactory Execution
• Public Works Contract for Minor Works (PW-CF5 v2.9)