Application for Panel Membership for Landscaping of campuses and community homes (Limerick, Roscrea, Offaly)
Value
€700k
Deadline
15 May
15 May 2026
Value
€700k
Deadline
15 May
Panel membership application for landscaping services across multiple locations
Panel membership application for landscaping services across multiple locations
Risks & flags
- strict compliance requirements
- mandatory client references
- submission deadline risks
Briefing
AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.
1. At a glance
| Field | Detail |
|---|---|
| Buyer | Avista CLG |
| Title | Application for Panel Membership for Landscaping of campuses and community homes (Limerick, Roscrea, Offaly) |
| CPV / category | Facilities Management & Cleaning |
| Estimated value | €700,000.00 |
| Per-year (if multi-year) | not stated |
| Procedure type | not stated |
| Lots | not stated |
| Location | not stated |
| Contract length | not stated |
| Submission deadline | 2026-05-15T13:00:00+00:00 |
| Go-live / start | not stated |
2. Scope of Work
The contracting authority sought facilities management & cleaning under the title "Application for Panel Membership for Landscaping of campuses and community homes (Limerick, Roscrea, Offaly)" for Avista CLG. The extracted text pointed to a defined scope with mandatory obligations, programme interfaces, and compliance-led execution constraints. Operational activity included mobilisation, method planning, delivery sequencing, quality control, and handover obligations tied to contract conditions. The source wording repeatedly used mandatory language, which indicated that bidders had to evidence capability rather than provide high-level intent. Key quantified references in the extract included €1, 12 months.
The estimated total contract value over the full potential term (including any extension) is expected to be up to €1m in total value excluding VAT. €1m (ex. Applicants must declare that they comply with the following minimum requirements. In addition, the Contracting Authority requires a minimum of two independent client references (name, company, email, phone) and reserves the right to contact them for verification. TIMBER DECK. 2 METRE HIGH TIMBER FENCE.
3. Background & buyer context
The process was run by Avista CLG with deadline recorded as 2026-05-15T13:00:00+00:00. Procedure details were stated as not stated and lot structure as not stated. Contract period was stated as not stated with start/go-live marked not stated. The timeline required bidders to align submission content, evidence packs, and declarations to strict procurement sequencing. Any missing dates in extracts should be treated as pending clarification rather than optional.
4. Eligibility & selection criteria
Selection evidence focused on technical capacity, legal standing, and economic/financial sufficiency against mandatory thresholds. Insurance and indemnity references appeared in the verified text and should be treated as compliance gates at selection stage. Bid teams should map each mandatory phrase to objective evidence in the response index. Examples in extract included: The estimated total contract value over the full potential term (including any extension) is expected to be up to €1m in total value excluding VAT; €1m (ex; Applicants must declare that they comply with the following minimum requirements; In addition, the Contracting Authority requires a minimum of two independent client references (name, company, email, phone) and reserves the right to contact them for verification; TIMBER DECK. Any criterion stated with must/shall language should be assumed pass/fail unless the RFT explicitly describes scored treatment.
5. Award criteria & scoring
Evaluation was expected to follow MEAT-style scoring with weighted quality and price components unless otherwise stated in tender schedules. Quality marks typically depended on method, risk control, programme realism, governance, and relevant delivery track record. Price submission needed arithmetic consistency with bill/rate schedules and full compliance with format instructions. Clarification risk increased where responses omitted direct mapping from requirement text to evidence. Bidders should prioritise score-driving narratives only where criteria confirmed comparative marking.
6. Submission requirements
Delivery model expectations in the extracted material pointed to planned mobilisation, controlled execution, and measurable acceptance milestones. Outputs had to match specification wording, drawings/schedules where applicable, and authority approval checkpoints. Programme control, interface management, and issue escalation routes should be explicit in the bidder methodology. Acceptance should be evidenced through inspection records, compliance certificates, and closeout documentation as required by contract documents. Any dependency on third parties, utilities, or permits should be shown as dated assumptions with mitigation pathways.
7. Key dates & process
Commercial baseline in metadata showed estimated value €700,000.00. Pricing mechanics in public tenders usually required fixed-format submissions, exclusions discipline, and tax clarity. Bidders should validate indexation, provisional sums, option pricing, and variation treatment before final submission. Cashflow profile, milestone triggers, and retention/security positions should be checked against conditions and appendices. Where value fields were absent or symbolic, competition strategy should be based on scope intensity and risk transfer level.
8. Contract terms that matter
Legal and risk obligations in the extract referenced indemnity/insurance language and operational compliance obligations. Core controls should include H&S compliance, statutory licensing, data/security duties where relevant, and records retention. Contractual risk allocation likely covered delay, defects, liability caps/exclusions, and termination events; these need legal review. Quoted risk-relevant references included The estimated total contract value over the full potential term (including any extension) is expected to be up to €1m in total value excluding VAT; €1m (ex; Applicants must declare that they comply with the following minimum requirements; In addition, the Contracting Authority requires a minimum of two independent client references (name, company, email, phone) and reserves the right to contact them for verification; TIMBER DECK; 2 METRE HIGH TIMBER FENCE. No submission should proceed with unresolved redlines on non-negotiable risk positions.
9. Risks, red flags & unusuals
Process discipline should center on portal deadlines, clarification cut-off control, and version-managed response packs. Clarification questions should target missing thresholds, ambiguous acceptance tests, and any conflicting schedule references. A compliant submission pack usually includes signed forms, declarations, technical method statements, pricing schedules, and insurances. With deadline at 2026-05-15T13:00:00+00:00, internal freeze points should be set before portal close to absorb upload and validation risk. Any post-submission communication should follow the authority channel rules exactly.
10. SME fit assessment
- Build a requirement-by-requirement compliance matrix from the RFT and map each row to objective evidence.
- Confirm all pass/fail gates first (legal entity, insurances, financial standing, declarations, mandatory forms).
- Lock technical method narrative to the scored criteria language and remove non-scoring text.
- Reconcile pricing schedules, totals, assumptions, and signatures across every commercial form.
- Submit early on the portal and retain timestamped proof of upload and final file set.
11. Where to dig deeper
This opportunity suited a delivery-capable SME or lower-mid-market contractor with strong compliance execution and disciplined bid management. Bid/no-bid should turn on pass/fail certainty, resource availability to mobilise on authority timescales, and acceptable contractual risk. If mandatory insurance/financial thresholds cannot be met directly, consortium or structured subcontracting options should be evaluated before committing bid cost. For firms already active in comparable Irish public contracts, this looked like a viable competitive pursuit with tight execution discipline. Tender reference: ac3fee41-cceb-420c-8c89-5f61405d2118.
Can you bid?
Required certifications
- Public Liability Insurance
- Employer Liability Insurance
Public liability insurance
€2,000,000
Documents (68)
1.Panel for Landscaping.docx
73.8 KB · RFT / Invitation to Tender
3. RFT Service Contract (2).docx
51.6 KB · RFT / Invitation to Tender
Pricing table - Avista Clg Landscaping Requirements Overview Appendix 1.xlsx
19.8 KB · Pricing / BOQ / Schedule of Rates
1 & 2 THE COTTAGES HIQA-FIRE SITE.pdf
292.1 KB · Drawing / Plan / Layout
12 GLENCARRICK_HIQA-FIRE SITE.pdf
492.1 KB · Drawing / Plan / Layout
12A HAZELWOOD HIQA-FIRE SITE.pdf
362.2 KB · Drawing / Plan / Layout
17 + 18 CLUAIN CAOIN HIQA-17 FIRE SITE.pdf
290.0 KB · Drawing / Plan / Layout
17 + 18 CLUAIN CAOIN HIQA-18 FIRE SITE.pdf
290.1 KB · Drawing / Plan / Layout
1THEMEADOWSHIQA-FIRE SITE.pdf
308.2 KB · Drawing / Plan / Layout
220WOODHAVENHIQA-FIRE SITE.pdf
307.4 KB · Drawing / Plan / Layout
24 HAZELWOOD HIQA-FIRE SITE.pdf
266.5 KB · Drawing / Plan / Layout
26 IKERRIN COURT HIQA-FIRE SITE.pdf
256.3 KB · Drawing / Plan / Layout
39 SALMON WEIR HIQA-FIRE SITE.pdf
297.0 KB · Drawing / Plan / Layout
3THEPARKBRIARSFIELD-HIQA-FIRE SITE.pdf
725.1 KB · Drawing / Plan / Layout
43-SALMON-WEIR-HIQA-FIRE SITE.pdf
493.3 KB · Drawing / Plan / Layout
59 RHEBOGUE MEADOWS HIQA-FIRE SITE.pdf
348.8 KB · Drawing / Plan / Layout
59-60-DROMROE-HIQA-FIRE SITE.pdf
455.4 KB · Drawing / Plan / Layout
5THECONIFERS HIQA-FIRE SITE.pdf
260.7 KB · Drawing / Plan / Layout
61 & 63 HIGH STREET HIQA-FIRE SITE.pdf
321.1 KB · Drawing / Plan / Layout
8-WILLMOUNT-ESTATE-3OCT23-temp site.pdf
538.8 KB · Drawing / Plan / Layout
81+82-CEOL-NA-HABHANN-HIQA-FIRE-SITE.pdf
444.3 KB · Drawing / Plan / Layout
AISLING-HIQA-FIRE SITE.pdf
588.4 KB · Drawing / Plan / Layout
ANNAGH-HIQA-FIRE SITE.pdf
773.4 KB · Drawing / Plan / Layout
ANUSHA-HIQA-FIRE SITE.pdf
1.4 MB · Drawing / Plan / Layout
ARD AOIBHINN HILLSIDE-BIRR-HIQA-FIRE-SITE.pdf
942.2 KB · Drawing / Plan / Layout
ARD_NA_GREINNE_HIQA-FIRE SITE.pdf
728.6 KB · Drawing / Plan / Layout
Ashbrook Chesterfield Close Birr Offaly-001.pdf
213.4 KB · Drawing / Plan / Layout
BROOKVALE-NEWTOWN-CASTLETROY-HIQA-FIRE-SITE.pdf
842.0 KB · Drawing / Plan / Layout
CAPPAMORE-HIQA-FIRE SITE.pdf
928.9 KB · Drawing / Plan / Layout
CARRIG-ROAD-HIQA-FIRE SITE.pdf
817.3 KB · Drawing / Plan / Layout
CARROWKEEL ANNACOTTY HIQA-FIRE SITE.pdf
790.3 KB · Drawing / Plan / Layout
CLOUGHJORDAN HIQA-FIRE SITE.pdf
473.0 KB · Drawing / Plan / Layout
CLUAIN GLAS HIQA-FIRE SITE.pdf
348.2 KB · Drawing / Plan / Layout
Conicker-Lane-HIQA-FIRE SITE.pdf
1.9 MB · Drawing / Plan / Layout
COPPER-BEECH-VIEW-site-FIRE SITE.pdf
490.0 KB · Drawing / Plan / Layout
COPPERBEECH-SERVICE-SITE-PLAN-FIRE SITE.pdf
392.2 KB · Drawing / Plan / Layout
CRANLEY_BORRISOKANE_HIQA-FIRE SITE.pdf
537.7 KB · Drawing / Plan / Layout
CRS-STA-CHURCH-VIEW-AISLING-HIQA-FIRE SITE.pdf
812.1 KB · Drawing / Plan / Layout
CRS-STA-CHURCH-VIEW-MILLVIEW-HIQA-FIRE SITE.pdf
873.0 KB · Drawing / Plan / Layout
DARIEN-HIQA-FIRE SITE.pdf
949.1 KB · Drawing / Plan / Layout
DOORADOYLE-HIQA-FIRE SITE.pdf
498.9 KB · Drawing / Plan / Layout
ELMS-HIQA-FIRE SITE.pdf
259.0 KB · Drawing / Plan / Layout
Frankfort Dunkerrin Co.Offaly-HIQA-FIRE SITE.pdf
743.6 KB · Drawing / Plan / Layout
GLASSDERRYMORE HIQA1-FIRE SITE.pdf
972.9 KB · Drawing / Plan / Layout
IVY MEWS HIQA-FIRE SITE.pdf
713.8 KB · Drawing / Plan / Layout
KILKEE HOLIDAY HOME-LANDSCAPE.pdf
207.2 KB · Drawing / Plan / Layout
KILLONAN HIQA-FIRE SITE.pdf
1.0 MB · Drawing / Plan / Layout
MAPLE_LODGE_HIQA-FIRE SITE.pdf
453.4 KB · Drawing / Plan / Layout
NAOI_SCOIL_HIQA-FIRE SITE.pdf
715.5 KB · Drawing / Plan / Layout
No.2 THE OAKS BRIERFIELD HIQA-FIRE SITE.pdf
282.3 KB · Drawing / Plan / Layout
OLD GARDEN LISNAGRY HIQA-FIRE SITE.pdf
1.1 MB · Drawing / Plan / Layout
Ormond Resources HIQA Temp 2020-FIRE SITE.pdf
352.3 KB · Drawing / Plan / Layout
PINEWOOD-HIQA-FIRE SITE.pdf
1023.9 KB · Drawing / Plan / Layout
RAHEEN-BIRR-RD-HIQA-FIRE SITE.pdf
1.0 MB · Drawing / Plan / Layout
RICHMOND_TEMPLEMORE_HIQA-FIRE SITE.pdf
822.4 KB · Drawing / Plan / Layout
RIVERVIEW RESOURCES HIQA-FIRE SITE.pdf
941.0 KB · Drawing / Plan / Layout
RUSSELHEIM HIQA-FIRE SITE.pdf
681.9 KB · Drawing / Plan / Layout
SEJAR-HIQA-FIRE SITE.pdf
613.8 KB · Drawing / Plan / Layout
SHINRONE_HIQA-FIRE SITE.pdf
297.9 KB · Drawing / Plan / Layout
Stafford Street - HIQA-FIRE SITE.pdf
266.8 KB · Drawing / Plan / Layout
TEACH_DOCHAIS_HIQA-FIRE SITE.pdf
2.4 MB · Drawing / Plan / Layout
WESTCOURT_HIQA-FIRE SITE.pdf
715.6 KB · Drawing / Plan / Layout
WESTGATE_HIQA-FIRE SITE.pdf
360.2 KB · Drawing / Plan / Layout
WOODLANDS_HIQA-FIRE SITE.pdf
527.9 KB · Drawing / Plan / Layout
Lanscaping Property Address.xlsx
21.2 KB · Other
2. Response Document.docx
61.9 KB · Tender Response Template
Avista Clg Landscaping Requirements Overview OffalyTipp Appendix 4.docx
46.4 KB · Appendix / Annex
Notice.docx
108.4 KB · Clarification / Addendum
Original notice text
Avista CLG invites tenders from suitably qualified and experienced contractors for the provision of landscaping and grounds maintenance services across its Limerick, Roscrea locations. The Services will include, but are not limited to: Grass cutting and general grounds maintenance Weed control and treatment Hedge and shrub pruning Tree maintenance and storm clearance Leaf collection and lawful disposal Removal and disposal of invasive species where required The Services will be delivered at operational sites providing services to individuals with intellectual disabilities. The successful Tenderer will be required to ensure that all personnel are appropriately trained in disability awareness and safeguarding, and that services are delivered in a respectful, person-centred and professional manner in accordance with applicable legislation and Avista CLG policies.
AI analysis updated 2 months, 3 weeks ago
Value
€700k
Deadline
15 May
Buyer
Avista CLGLocation
Various Avista CLG locations including community homes.
Procedure
Open
eTenders ID
7894531
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