RFT for the provision of Pest Control Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Department of Social Protection (DSP) seeks a contractor to provide comprehensive pest control services across its estate. The services encompass the prevention, detection, and eradication of pests, including but not limited to rats, mice, flies, wasps, bees, moths, ants, cockroaches, bed bugs, silverfish, firebrats, woodworm, booklice, stored product insects, feral cats, birds, rabbits, and millipedes.

The contractor will be responsible for:

• Scheduled Regular/Routine Site Inspections: Conducting approximately 128 inspections annually across various DSP buildings nationwide. These inspections are scheduled with a frequency of 6-8 weeks per site. Specific locations include:
• Longford Government Buildings, Longford
• Áras Mhic Dhiarmada, Store Street, Dublin 1
• Sligo Pensions Services Office, Sligo
• Dun Laoghaire Intreo Centre, Dun Laoghaire
• Elizabeth O'Farrell House, Dublin 1
• Finglas Intreo Centre, Dublin 11
• Bray Intreo Centre, Bray
• Ballyshannon SWO, Ballyshannon
• Carrickmacross Branch Office, Carrickmacross
• Castleblaney Branch Office, Castleblaney
• Dunfanaghy Intreo Centre, Dunfanaghy
• Carlow Intreo Centre (2), Carlow
• Kenmare Intreo Centre, Kenmare
• Edenderry Intreo Centre, Edenderry
• Mullingar Intreo Centre (1), Mullingar
• Mullingar Intreo Centre (2), Mullingar
• Supply and Installation of Pest Control Equipment: Providing and installing necessary monitoring stations (external and internal), insect monitors, and electric fly killers (EFKs). This includes the supply of EFK units, replacement bulbs/tubes, and bait points.
• Emergency Call Out Services: Responding to emergency pest control situations. A minimum of four site visits are required for emergency call-outs, comprising the initial emergency visit and three follow-up visits.
• Follow-up Calls: Conducting scheduled follow-up visits as part of the emergency response or for ongoing pest management.
• Additional Services: Providing specific treatments and removal services, including insecticidal treatments, feral cat removal (including disposal), feral pigeon removal (including disposal), bird droppings/fouling removal, and woodworm removal.
• Pest Identification: The contractor must be capable of identifying and managing a wide range of pests as indicated by the legend (A-S).

The services are to be delivered across numerous DSP locations throughout the Republic of Ireland. The pricing schedule requires detailed costing for each service component.

3. Background & buyer context

The Department of Social Protection (DSP) is procuring pest control services to maintain a safe and hygienic environment across its extensive network of buildings. This procurement is part of the Department's ongoing operational requirements to manage its property portfolio effectively. The estimated expenditure of €250,000 (excl. VAT) over the contract term suggests a significant scale of service provision. The DSP employs over 7,000 staff across numerous locations, underscoring the importance of reliable pest management for staff welfare and operational continuity. The tender also reflects the Department's policy to encourage participation by Small and Medium Enterprises (SMEs) in public procurement.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered compliant:

• Turnover requirement:
• Average annual turnover during any of the previous 3 financial years (2023 to 2025) must be at least €100,000.
• Turnover in any single year within that period must not be less than €75,000.
• Insurance: Bidders must hold the following insurances for the term of the Services Contract:
• Employer's Liability: €12.7 million limit for any one claim or series of claims arising out of a single occurrence.
• Public Liability: €6.5 million limit for any one claim or series of claims arising out of a single occurrence.
• Product Liability: €6.5 million limit for any one claim or series of claims arising out of a single occurrence.
• Certifications: Bidders are required to adhere to European Standards for pest management (EN 16636), the Campaign of Responsible Rodenticide Use (CRRU), and may reference ISO 14000, ISO 9000, or ISO 14001/EMAS.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Services are to be provided across the Republic of Ireland.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT), determined by a combination of price and quality. The scoring is weighted as follows:

Criterion Weight (%) Sub-criteria