Corporate Videography Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Department of Social Protection (DSP) requires professional videography services to support its corporate communications. The estimated expenditure for these services is €210,000 (excluding VAT) over the initial one-year term, with potential for two one-year extensions. The contract will be awarded to the most economically advantageous tender.

The scope of services includes, but is not limited to:

• Provision of professional videography services: This encompasses the creation of video content as required by the Department. Specific details regarding the nature, volume, and format of these services are to be found in Appendix 1: Requirements and Specifications.
• Content Creation: While not explicitly detailed in the provided metadata, the nature of corporate videography implies the need for concept development, scripting, filming, editing, and final delivery of video assets.
• Client Remit Understanding: Tenderers must demonstrate an understanding of the DSP's requirements and the specific needs of a government department in its communications.
• Service Delivery: The contractor must be reliable and capable of delivering the required services.
• Environmental and Social Considerations: Proposals should incorporate environmentally sustainable and/or social considerations into the delivery of services.
• Team Composition: Tenderers must propose a team of 2 to 4 individuals responsible for the DSP account, providing detailed CVs and portfolios of comparable work.
• Sample Assignment Quotation: A quotation for a sample assignment is required as part of the cost submission.
• Potential for Presentations: Tenderers may be required to present their proposals.

The specific technical requirements, deliverables, and operational details are contained within Appendix 1: Requirements and Specifications, which tenderers must consult for a comprehensive understanding of the scope.

3. Background & buyer context

This procurement is being conducted by the Department of Social Protection (DSP), a key government department responsible for social welfare services in Ireland. The requirement for corporate videography services aligns with the department's ongoing need for effective communication and engagement with the public and stakeholders. While no specific programme or policy is explicitly cited as the driver, the procurement reflects a standard operational requirement for government bodies to maintain a professional and accessible public image through modern media channels. The estimated value suggests a consistent need for video content rather than a single large-scale project. The contract is for a term of one year, with options for extension, indicating a desire for flexibility and potential for a longer-term relationship if performance is satisfactory.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• Minimum average annual turnover of €50,000 for the three most recent years of audited accounts.
• If the entity has been established for less than three years, turnover must be demonstrated for each year of establishment.
• Audited accounts or a statement from a professional auditor confirming turnover is required.
• Insurance:
• Employer’s Liability: €12.7M for any one claim or series of claims arising out of a single occurrence.
• Public Liability: €6.5M limit for any one claim or series of claims arising out of a single occurrence.
• Product Liability: €6.5M limit on any one occurrence and in the aggregate per insurance year.
• Professional Indemnity: Minimum cover of €1M.
• Tenderers must confirm they will obtain and hold these insurances for the term of the contract, with territorial limits including Ireland.
• Certifications: Not specified for this tender.
• Past experience:
• Tenderers must provide details of a minimum of two pieces of work similar in scope to this assignment.
• These examples should demonstrate the organisation’s capability to undertake this type and scale of work.
• Tenderers should provide names of two public sector organisations previously worked with, or equivalent, and links to two samples of this work, plus one testimonial.
• Personnel:
• CVs are required for a minimum of 2 and a maximum of 4 individuals who will be responsible for the DSP account.
• CVs must include name, position, and number of years’ experience.
• Geographic / facility constraints: Not specified for this tender, beyond the requirement for insurance policies to include Ireland.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT), determined by the following criteria and their respective weightings:

RFT ref Criteria