Asset Management Platform

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a Software-as-a-Service (SaaS) Asset Management Platform. The scope encompasses the provision of an off-the-shelf, commercially available, market-ready product. The contract will include the platform itself, along with associated implementation, data migration, hosting, maintenance, and support services.

The core requirement is for a platform that has been generally available for licence to customers on the date of the Contract Notice and has been implemented in live service for at least one customer. Configuration of this commercially available product to the Land Development Agency's (LDA) requirements, including workflows, fields, reports, user roles, and interfaces, is permitted and does not constitute bespoke development.

The platform must be capable of managing a portfolio in the range of 3,600 to 11,000 units. The specific functional requirements, technical specifications, and service level agreements will be detailed in the Request for Tender (RFT) issued to shortlisted bidders.

Key activities and components include:

• Platform Provision: Delivery of a SaaS Asset Management Platform.
• Implementation and Onboarding: Services related to setting up and integrating the platform.
• Data Migration: Transfer of existing data into the new platform.
• Hosting and Support: Ongoing hosting of the SaaS solution and provision of technical support.
• Maintenance: Regular updates and maintenance of the platform.

The evaluation of capability will consider:

• Similar Experience: Demonstrated past experience with comparable contracts.
• Organisational Experience, Resources and Capability: The applicant's overall organisational strength and resources.
• Implementation, Onboarding and Data Migration: The applicant's ability to manage the transition and data integration.
• Software Support and SaaS Service Model: The quality and structure of the ongoing support and service delivery.
• Sustainability: The applicant's approach to environmental and social sustainability.

3. Background & buyer context

The Land Development Agency (LDA) is procuring this Asset Management Platform as part of its strategic mandate. The LDA is a state-owned entity responsible for the strategic development of State lands for housing and other purposes. The Government has committed significant equity capital and borrowing capacity to the LDA, underscoring the scale and importance of its operations. This procurement aligns with the LDA's objective to efficiently manage its growing portfolio of assets. The need for a robust asset management system is critical for the LDA to effectively track, manage, and optimise its land and property holdings, supporting its mission to deliver housing and facilitate economic development.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: A minimum average annual turnover of €11m over the last three financial years. This can be demonstrated by the lead applicant or aggregated with consortium members.
• Insurance:
• Professional Indemnity: €2.6m any one claim.
• Cyber Liability / Cyber Security: €6.5m in the aggregate.
• Public Liability: €6.5m any one occurrence.
• Employer’s Liability: €13m any one occurrence.
• Certifications: Not specified for this tender in the provided extract, beyond general environmental certification (e.g., ISO 14001 or equivalent) being noted as relevant information.
• Past experience: Not specified as a minimum number of projects in the PQQ, but capability is assessed based on three substantially delivered projects. A contract is "substantially delivered" if go-live has been achieved and the platform has been in live service for at least six months.
• Personnel: Not specified as a minimum requirement in the PQQ extract.
• Geographic / facility constraints: Not specified for this tender.

Additionally, the proposed solution must be an off-the-shelf, commercially available, market-ready product. Bespoke or custom-built platforms will not be considered.

5. Award criteria & scoring

The evaluation process involves two stages: Minimum Requirements (pass/fail) and Scored Criteria (ranking).

Criterion Weight (%) Sub-criteria