Mechanical and Electrical Consultancy Services for Emergency Works Upgrade of Electrical Installations in Coláiste Mhuire, Askeaton, Co. Limerick

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks Mechanical and Electrical (M&E) consultancy services for emergency works to upgrade electrical installations at Coláiste Mhuire, Askeaton, Co. Limerick. The project involves addressing deficiencies in the existing electrical installations, which are a combination of alterations and extensions dating from the 1960s and 1990s, designed to now obsolete standards. The scope encompasses the entire 4,950m² school building.

The consultant's responsibilities include:

• Design and Tender Action:
• Preparation of sketch and conceptual designs in accordance with Department of Education Technical Guidance Documents.
• Preparation of tender documentation based on completed design, including all structural design and building services design. Transferring design responsibility to tendering contractors for structural elements or building services is not acceptable.
• Submission of a detailed project scope and cost breakdown to the Department of Education (DoE) for approval, if required for devolved grant projects.
• Preparation and presentation of planning application documentation for School Authority approval, prior to submission to the Local Authority, if planning permission is required.
• Preparation of a Preliminary Health and Safety Plan by the Project Supervisor for the Design Process (PSDP) in consultation with the School Authorities, to be included in tender documents.
• Project Supervision and Certification:
• Acting as Design Certifier and Assigned Certifier under the Building Control (Amendment) Regulations 2014 (BC(A)R).
• Developing and implementing an Inspection Plan as required by BC(A)R.
• Coordinating ancillary certification by design team members and other relevant bodies for the Certificate of Compliance on Completion.
• Identifying and obtaining all required certificates.
• Coordinating and collating all certification of compliance for completion with the Builder.
• Planning and overseeing the implementation of the Inspection Plan during Construction in consultation with the design team.
• Providing the implemented Inspection Plan upon completion.
• Acting as the single point of contact with the Building Control Authority during construction.
• Seeking advice from the Building Control Authority on compliance matters where disputes arise.
• Maintaining records of inspection.
• Project Management and Administration:
• Appointing a specified, suitably qualified, and experienced person to be the contact person and Design Team Leader for the duration of the project.
• Acting as the financial controller of the entire project.
• Liaising with and updating the Client on a regular and ongoing basis.
• Preparing a detailed programme for the project from conception to completion, to be discussed and agreed with the School Authorities.
• Confirming project scope and cost remain within approved limits before tendering and commencing construction, or justifying and obtaining approval for any adjustments.
• Managing site meetings, scheduled every two weeks, attended by the Design Team Leader.
• Ensuring as-built construction drawings (electronic and hard copy) are provided as part of the Safety File upon completion.
• Providing detailed operation and maintenance manuals as part of the Safety File and explaining them.
• Completing the final account within 2 months of Substantial Completion of the works (1 month if a Short Form of Contract is used).
• Compliance:
• Complying with Design Team Procedures for Small Works (TGD007, 7th Edition October 2021).
• Complying with all relevant Department of Education Technical Guidance Documents (TGD001-TGD007, TGD020-TGD032) and School Design Guides.
• Complying with the Safety, Health and Welfare (Construction) Regulations 2006 and Building Control (Amendment) Regulations 2014.

The consultant's appointment covers Stages (i) to (iii) of the project lifecycle.

3. Background & buyer context

This procurement is initiated by Limerick and Clare Education and Training Board (LCETB) to address urgent upgrade requirements for electrical installations at Coláiste Mhuire in Askeaton, Co. Limerick. The existing electrical systems are described as deficient and incorporate life safety and gas safety systems that are based on obsolete design standards. The project falls under the remit of the Department of Education's guidance for procuring consultants for small works, specifically for emergency works grant schemes. The procurement follows established procedures for school building and design projects managed by the Department of Education.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity: Minimum €0.75m per claim, with a deductible not exceeding 1.5% of turnover. Cover required from the start of services to completion of works, and for 6 years thereafter, subject to reasonable adjustment for market rate increases.
• Public Liability: Minimum €6.5m per claim. Cover required from the start of services to completion of works.
• Employer's Liability: Minimum €13.0m per claim. Cover required from the start of services to completion of works.
• Certifications: Not specified for this tender.
• Past experience: A minimum of 3 examples of work by the firm of a similar nature, size, and complexity within the last 7 years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are structured as follows, with a minimum pass mark of 40% required for each criterion:

Criterion Weight (%) Sub-criteria