UL1081 - Building Services Engineer (Mechanical and Electrical) for LISB1 Refurbishment (Library)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a Building Services Engineer (Mechanical and Electrical) to provide design team services for the refurbishment of the LISB1 Library at the University of Limerick. The scope encompasses the design and refurbishment of approximately 5,600 m² of existing accommodation. The services are to be delivered in stages as defined in Schedule B of the Conditions of Engagement Document.

The constituent activities and requirements include:

• Design Services: Providing mechanical and electrical engineering design for the refurbishment project.
• Refurbishment of LISB1 Library: Undertaking design work for approximately 5,600 m² of existing library space.
• Stage Delivery: Performing services across defined stages as outlined in Schedule B of the Conditions of Engagement.
• Hourly Rate Tendering: Bidders will tender based on hourly rates for the services provided.
• Framework Agreement: The procurement is for a Framework Agreement, with the University of Limerick intending to appoint a single, primary, preferred operator for this lot.
• Additional Services: The University may procure additional design team appointments separately, such as PSDP (Project Supervisor Design Process) and QS (Quantity Surveyor).
• Contractual Framework: The services will be governed by the Conditions of Engagement for Consultancy Services.

The tender is part of a larger procurement process for design team services for the LISB1 refurbishment, which includes separate lots for Architectural Services and Project Management Services.

3. Background & buyer context

The University of Limerick (UL) is undertaking the refurbishment of its LISB1 Library. This procurement is part of a broader initiative by UL to establish design team services for this project. The competition is being run as a single-stage, open procedure to create separate Framework Agreements for different disciplines. This specific lot focuses on Building Services Engineering (Mechanical and Electrical). The University intends to appoint a single, primary, preferred operator for this lot. Additional design team appointments may be procured separately as needed.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement: Not specified in the provided text.
• Insurance:
• Public Liability: €6.5 million per accident, with a maximum excess of €10,000 for property only.
• Employer's Liability: €13 million per accident.
• Certifications: Not specified in the provided text.
• Past experience: Not specified in the provided text.
• Personnel: Not specified in the provided text.
• Geographic / facility constraints: Not specified in the provided text.

5. Award criteria & scoring

The tender will be awarded based on the most economically advantageous tender. The specific award criteria and scoring methodology are detailed in the tender documents, but the general approach is a balance between price and quality. Bidders will be evaluated on their suitability to provide the services, and from those deemed suitable, the tender offering the best economic advantage will be selected.

6. Submission requirements

Tenders must be submitted in accordance with the instructions provided in the tender documents. Key submission requirements include:

• Form of Tender: Completed Form of Tender with attached Schedules A and B.
• Pricing Schedule: A detailed breakdown of the tender price, potentially including man-hours and associated hourly rates.
• Quality Submission: A detailed quality submission addressing the requirements set out in the Particulars.
• Suitability Assessment Submission: A completed response to the Suitability Assessment Questionnaire (SAQ).
• Declarations: Evidence of tax clearance will be required prior to award.
• Submission Portal: Tenders are to be submitted electronically via the eTenders web portal. Applicants must allow sufficient time for upload and ensure documents are not corrupt.

7. Key dates & process

8. Contract terms that matter

• Contractual Basis: The services will be governed by the Conditions of Engagement for Consultancy Services.
• Payment: Payment will be made within 30 days of the consultant supplying a valid invoice, subject to any due deduction of withholding tax.
• Sub-contracting: Sub-consultant appointments require approval from the Contracting Authority. Collateral warranties may be required from sub-consultants.
• Reliance on Resources: If relying on other entities for suitability criteria, evidence of resource availability will be required, potentially including guarantees or warranties.
• Termination: The contract may be terminated by the Client with at least 14 and at most 28 days' notice.

9. Risks, red flags & unusuals

The tender is structured as an open procedure for consultancy services where hourly rates are to be tendered. A key aspect is the reliance on other entities for suitability criteria, which may require guarantees or warranties at contract award stage. The University of Limerick reserves the right to amend the tender process, reject any or all tenders, or abandon the competition. Applicants must ensure their electronic submissions are timely and not corrupt, as the responsibility for successful upload rests with them. The value of the contract is not disclosed, which may make it difficult for bidders to assess the scale of the opportunity.

10. SME fit assessment

This tender is open to specialist Building Services Engineers (Mechanical and Electrical) with experience in library or similar institutional building refurbishments. Small and Medium-sized Enterprises (SMEs) can bid individually if they meet the insurance requirements and can demonstrate the necessary technical capability and experience. Consortium bidding is permitted, allowing SMEs to partner with other firms to meet requirements. The bid preparation effort is likely to be moderate, involving the completion of the Suitability Assessment Questionnaire, a quality submission, and a pricing schedule based on hourly rates. The tender documents do not explicitly indicate an incumbent, but the University's intention to appoint a single, preferred operator suggests a competitive process.

11. Where to dig deeper

• Source RFT filename: ITT S2b Lot 3 Rev0.0 - LISB1.pdf
• eTenders CFT ID: Not stated
• Contact / Clarification Portal: Via the means of communication stated in the Particulars (refer to tender documents for specifics).
• Key Attachments:
• Conditions of Engagement
• Form of Tender and Schedules A and B
• Suitability Assessment Questionnaire