Framework Agreement for Energy Retrofit Project Management & Design Team Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement establishes a multi-party framework agreement for the provision of energy retrofit project management and integrated design team services. The framework will enable Munster Technological University (MTU) to appoint economic operators for individual commissions related to energy efficiency, sustainability, and decarbonisation projects across its Cork and Kerry campuses. These projects will involve the retrofit and upgrade of existing buildings, with individual construction project values anticipated to range from approximately €10,000 to €5,000,000 ex VAT.

The appointed consultants will provide professional consultancy services to develop, design, manage, and administer retrofit projects through all stages. This includes overseeing the successful delivery of construction works in accordance with legislation, public procurement requirements, and best practices in sustainable design.

Key activities and services under the framework agreement include:

• Project Management and Design Team Coordination: Leading and coordinating multidisciplinary teams.
• Feasibility Studies, Energy Audits, and Decarbonisation Option Appraisals: Assessing existing conditions, identifying opportunities, and evaluating potential measures.
• Preparation of Business Cases, Cost-Benefit Analysis, and Funding Support: Developing financial justifications and supporting funding applications.
• Preliminary Design and Option Development: Conceptualising and defining project solutions.
• Detailed Design Development: Producing comprehensive design documentation.
• Risk Identification and Risk Management: Proactively managing project risks.
• Planning, Statutory Approvals, and Regulatory Compliance: Securing necessary permissions and ensuring adherence to regulations.
• Fire Safety Design and Certification: Developing and certifying fire safety measures.
• PSDP Services (Project Supervisor Design Process): Fulfilling health and safety responsibilities during the design phase.
• Preparation of Tender Documentation: Creating documents for procurement of construction works.
• Tender Evaluation and Contract Award Support: Assisting MTU in selecting contractors.
• Contract Administration and Site Inspections: Managing construction contracts and monitoring progress.
• Testing, Commissioning, Handover, and Defects Management: Ensuring successful project completion and handover.
• Preparation of Safety Files and Project Close-Out Documentation: Compiling all necessary project records.
• Stakeholder Engagement, Reporting, and Project Governance: Communicating with stakeholders and ensuring proper project oversight.
• Post-Occupancy Evaluation, Energy Performance Measurement and Verification (M&V): Assessing building performance post-completion.
• Specialist Consultancy Services: Providing expertise in areas such as Mechanical and Electrical Engineering, Energy Consultancy, Architecture, Quantity Surveying, Civil and Structural Engineering, and other disciplines as required.

The framework will support MTU in delivering projects aligned with Ireland’s Climate Action Plan and the University’s sustainability objectives, including decarbonisation of heating and energy systems, building fabric upgrades, BMS upgrades, renewable energy solutions, ventilation improvements, lighting upgrades, electrical infrastructure upgrades, and energy metering systems.

The initial contract under the framework will focus on two specific projects: the National Maritime College of Ireland (NMCI) in Ringaskiddy, Co. Cork, and the Cork School of Music in Cork. For these projects, consultants will undertake initial assessments, prepare decarbonisation plans and registers of opportunities, and assess the replacement of existing gas-fired boiler plants with low-carbon heating options, such as Air Source Heat Pumps (ASHP).

3. Background & buyer context

Munster Technological University (MTU) is a multi-campus technological university serving approximately 18,000 students across six campuses in Cork and Kerry. As a public sector body, MTU is committed to the Government's Climate Action Plan and the Public Sector Climate Action Mandate. The university is actively implementing measures to improve its estate's energy performance, reduce carbon emissions, and enhance sustainability. This procurement supports an ambitious Capital Development Programme focused on energy efficiency, sustainability, and decarbonisation projects. The framework agreement is intended to provide MTU with timely access to multidisciplinary consultancy services for these initiatives, aligning with national energy efficiency and decarbonisation programmes. The procurement uses a Restricted Procedure, as per EU Directive 2014/24/EU.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered eligible for this tender:

• Turnover requirement:
• Average minimum annual turnover of €500,000 in any of the three previous financial years.
• For consortia/groupings, the combined total turnover must meet this minimum.
• Insurance:
• Professional Indemnity Insurance: Minimum €1,250,000 on each and every claim basis, and €1,500,000 on an annual aggregate basis.
• Public Liability Insurance: Minimum €6,500,000 in respect of any one accident.
• Employer's Liability Insurance: Minimum €13,000,000 in respect of any one accident.
• Certifications:
• Applicants should confirm if they hold ISO 9001 Quality Management System certification or equivalent.
• Evidence of relevant accreditations such as ISO 14001 or equivalent is also sought.
• Compliance with MTU’s Energy Management System under ISO 50001 principles is required for projects.
• Past experience:
• Personnel Experience:
• Minimum of 15 years' post-qualification experience for Project Management roles.
• Minimum of 10 years' post-qualification experience for other roles on projects of similar nature, scale, and complexity.
• Project Experience:
• At least two projects where the value of technical/design services exceeded €250,000 ex VAT.
• A minimum of three projects of similar nature, scale, and complexity, satisfactorily completed, are required for CV submissions.
• Personnel:
• CVs must demonstrate the required post-qualification experience for named roles.
• Geographic / facility constraints:
• Not specified for this tender.

5. Award criteria & scoring

The award of contracts under this framework will be based on a combination of quality and price. Stage 1 (Suitability Assessment) focuses on technical and professional abilities and financial standing. The top 6 scoring applicants who meet minimum criteria will be invited to Stage 2.

Criterion Weight (%) Sub-criteria