MH-HSG-26-03 - Establishment of a Multi-Party Framework for Facilities Management Services for Residential Properties with an Initial Contract at Farganstown, Navan, Co. Meath

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1. At a glance

2. Scope of Work

The contract involves the establishment of a Multi-Party Framework Agreement for Facilities Management Services for Residential Properties, specifically focusing on an initial contract at Gort na Glaise, Farganstown, Navan, Co. Meath. The framework will include five economic operators who meet the minimum criteria.

The contractor's day-to-day activities will include:

• General Services:

• Cleaning services every two weeks, including lifts and common areas.

• Maintenance services categorized into short-term (0-6 months), medium-term (6-12 months), and long-term (1-5 years).

• Inspection Reporting:

• Monthly inspections and reporting on the condition of facilities.

• Landscaping:

• Grass cutting at intervals of no more than 10-14 days, depending on growing conditions.

• Watering of plants following a period of 10 days without rain.

• Emergency Services:

• Provision of emergency response services for urgent maintenance issues.

• Documentation and Reporting:

• Maintenance of records for a minimum of six years post-contract expiry.

The framework is designed to ensure that all facilities are maintained to a high standard, providing a safe and pleasant living environment for residents.

3. Background & buyer context

This procurement is initiated by Meath County Council as part of its ongoing commitment to enhance residential property management and maintenance services. The establishment of this Multi-Party Framework aligns with the council's strategic objectives to improve service delivery in public housing. The council aims to create a competitive environment that encourages participation from Small and Medium Enterprises (SMEs), thereby fostering local economic growth. The incumbent service provider is not specified, indicating an opportunity for new entrants to the market.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €500,000 for the past three years.
• Insurance:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: Not Applicable
• Professional Indemnity: Not Applicable
• Cyber: Not specified for this tender
• Motor: Not specified for this tender
• Certifications: Not specified for this tender.
• Past experience: Evidence of having completed a minimum of N comparable projects of similar size and complexity within the last three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow the Most Economically Advantageous Tender (MEAT) principle, emphasizing a balance between price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Use the named template with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must be completed using the named template.
• Case studies: A minimum of 2 case studies, with project values ranging from €200,000 to €999,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All documents must be submitted via the eTenders platform, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: Initial term of 2 years, with up to 2 one-year extensions.
• Payment terms: Payments will be made in accordance with the Services Contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The council may terminate the agreement with a minimum of 30 days' written notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Sub-contracting is permitted, but a single entity must be designated as the Prime Contractor.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €500,000 may limit participation from smaller firms, potentially favoring incumbents.
• The absence of specified personnel requirements may lead to variability in service quality.
• The lack of clarity on the number of comparable projects required could disadvantage bidders without extensive experience.
• The estimated contract value of €2,000,000 may suggest a competitive bidding environment, but the actual expenditure may vary based on service demand.

10. SME fit assessment

This tender is open to SMEs that can demonstrate:

• A minimum average annual turnover of €500,000, indicating a need for established firms with experience in facilities management.
• The potential for consortiums or subcontracting is allowed, enabling smaller firms to collaborate with larger entities.
• Bid preparation may require an estimated effort of 10-15 days, considering the documentation and compliance requirements.
• The presence of an incumbent or established firms may signal a competitive landscape, but the council's encouragement of SME participation may provide opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: Request for Tender (RFT) dated 12/06/2026
• eTenders CFT ID: Not specified
• Contact email: Not specified; queries must be directed through the eTenders messaging facility.
• Important attachments:
• Appendix 1 — Requirements, Specifications, Site Plan
• Appendix 2 — Tender Response Document & Pricing Schedule
• Appendix 5 — Services Contract