Multi Supplier Framework Agreement for Print, Merchandise & Branding Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves establishing a multi-party framework agreement for Print, Merchandise, and Branding Services to support Sport Ireland Facilities DAC (SIF). The framework is divided into three distinct Lots, with a maximum of four suppliers appointed per Lot. The estimated maximum value across all Lots is €300,000 exclusive of VAT over the term, although actual expenditure may vary based on operational needs and funding availability.

The specific activities include:

• Lot 1: General Design & Print

• Production of promotional print materials.

• Design services for various print formats.

• Lot 2: Merchandise

• Supply of branded merchandise items.

• Management of inventory and distribution logistics.

• Lot 3: Branding Services

• Development of branding strategies.

• Implementation of branding across various platforms and materials.

Bidders must demonstrate capability in delivering these services, which may involve direct awards or mini-competitions among framework members. The framework agreement does not guarantee a minimum volume of services.

3. Background & buyer context

The procurement of these services aligns with Sport Ireland's strategic objectives to enhance its promotional activities and branding efforts. The initiative is part of a broader effort to increase visibility and engagement with the public through effective marketing materials. The framework aims to streamline the procurement process for these services, allowing for flexibility in response to varying operational needs and funding availability.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €600,000 in each of the last three financial years.
• Insurance:
• Employer’s Liability: €12.7 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of meeting these criteria through the European Single Procurement Document (ESPD) and other required documentation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best combination of price and quality.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the Pricing Schedule template provided.
• Case studies: Provide 2-3 case studies demonstrating relevant experience, with project values ranging from €5,000 to €50,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not stated, but bidders may request one if needed.
• Submission portal: Tenders must be submitted via the eTenders portal, following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Initial term of 2 years, with an option to extend for 1 additional year.
• Payment terms: Payments will be made in accordance with the Framework Agreement.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages or penalty regimes: Not specified for this tender.
• Termination clauses: The Contracting Authority reserves the right to terminate the agreement under specified conditions.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, but the Prime Contractor must be designated.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The estimated maximum value of €300,000 may limit participation from smaller firms, as it requires a minimum turnover of €600,000.
• The framework does not guarantee any minimum volume of services, which may affect financial planning for successful bidders.
• The requirement for multiple suppliers per Lot may lead to competitive pricing pressures.

10. SME fit assessment

Small and medium enterprises (SMEs) that can credibly bid should have:

• Experience in print, merchandise, and branding services.
• The necessary insurance coverage as specified.
• The ability to meet the turnover requirement of €600,000.

Consortium or subcontracting arrangements are permitted, allowing SMEs to collaborate with larger firms. Bid preparation may require several days, depending on the complexity of the submission. The presence of a minimum turnover requirement may signal a competitive environment, particularly if incumbents are involved.

11. Where to dig deeper

• Source RFT filename: Framework RFT - Print, Merchandise and Branding Services.pdf
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement