PQQ for Limestone Offices and West Plantroom Upgrades at Shannon Airport, Shannon, Co Clare

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The project involves the refurbishment of approximately 2,000 m² of a disused café (Limestone Café) into corporate offices, alongside the relocation of the ‘West’ plant room with the installation of new plant at roof level. The scope includes roof repairs, upgrades to toilet and welfare facilities, and conversion of the Marsh Bar into an ancillary queuing area. All construction activities will occur within a live airport terminal environment, necessitating uninterrupted airport operations throughout the construction period.

Key activities include:

• Refurbishment of Limestone Café: Conversion into corporate offices.
• Plant Room Relocation: Installation of new plant equipment at roof level.
• Roof Repairs: Ensuring structural integrity and weatherproofing.
• Welfare Upgrades: Enhancements to toilet and welfare facilities.
• Marsh Bar Conversion: Transforming the bar area into an ancillary queuing space.
• Ancillary Works: Additional tasks related to the main activities, ensuring compliance with airport operational standards.

The contractor must manage pedestrian and staff safety during construction, given the live operational context of the airport.

3. Background & buyer context

Shannon Airport Authority DAC is part of Shannon Group plc, which oversees airport management and operations. The procurement aligns with strategic objectives to enhance airport facilities and improve operational efficiency. The current project aims to repurpose underutilized spaces within the airport to meet growing corporate needs. This initiative is part of a broader effort to modernize airport infrastructure and improve passenger experience.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €11 million in the area of building construction and refurbishment works over the past three years (2023, 2024, 2025).
• Insurance:
• Professional Indemnity: €6,500,000
• Public Liability: €6,500,000
• Employer’s Liability: €13,000,000
• Certifications: Not specified for this tender.
• Past experience: Minimum of two comparable projects, each with a value greater than €5 million (excluding VAT), completed within the last seven years.
• Personnel: Key personnel must include a Project Manager with at least 5 years of post-qualification experience and a relevant Level 8 Degree in a construction-related discipline.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on both price and quality. A minimum scoring threshold applies to each criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Adhere to the provided template with specified page limits.
• CVs: One for each key role (Project Manager, Health and Safety Officer, etc.), with a maximum page count.
• Pricing schedule: Format as per the named template.
• Case studies: A maximum of four projects demonstrating relevant experience.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Requests must be submitted by 15:00 on June 26, 2026.
• Submission portal: All documents must be submitted electronically via the eTenders portal.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract duration: 14 months, excluding a 12-month defects liability period.
• Payment terms: Not specified in the documents.
• Key SLAs/KPIs: Not specified in the documents.
• Liquidated damages: Not specified in the documents.
• Termination clauses: Not specified in the documents.
• IP ownership: Not specified in the documents.
• Sub-contracting rules: Allowed, but the lead contractor must be identified.
• Performance bond: Required upon contract award.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The requirement for a minimum turnover of €11 million may limit participation to larger firms, potentially excluding smaller contractors.
• The project must be executed in a live airport environment, which poses significant logistical challenges and risks related to safety and operational continuity.
• The lack of specified payment terms may introduce uncertainty regarding cash flow for contractors.

10. SME fit assessment

This tender is primarily suited for medium to large construction firms with experience in airport or commercial refurbishments.

• Credible bidders: Firms with a minimum average annual turnover of €11 million in building construction and refurbishment.
• Consortiums: Allowed, but must identify a lead candidate.
• Bid preparation effort: Estimated at several days, considering the documentation and project experience required.
• Pwin signal: The incumbent's strength and the requirement for significant past project experience may indicate a competitive landscape.

11. Where to dig deeper

• Source RFT filename: PQQ for Limestone Offices and West Plantroom Upgrades at Shannon Airport, Shannon, Co Clare.docx
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments: Appendix 1a — Declaration as to Personal Circumstances of Tenderer, Appendix 1b — Declaration of Bona Fides, Appendix 2 — Insurance Declaration.