Schools Energy Pathfinder 2025 – Heat Pump Programme - Bundle 3 (LOETB)
Value
€1.2m
Deadline
23 Jun
23 Jun 2026
Value
€1.2m
Deadline
23 Jun
Installation of heat pump systems across educational facilities in Offaly
Installation of heat pump systems across educational facilities in Offaly
Bidder profile
Firms with experience in energy systems and general construction, capable of managing subcontractors.
Risks & flags
- Turnover threshold may limit participation
- Geographic constraints
- Tight timeline for project execution
- Integration challenges with existing systems
Briefing
AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.
1. At a glance
Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|-----------------|----------|----------------|------|----------|------------------|---------------------|------------------| Laois and Offaly Education and Training Board Schools Energy Pathfinder 2025 – Heat Pump Programme - Bundle 3 (LOETB) 09330000-9 €1,232,943.74 not stated Open 1 Offaly not stated 2026-06-15 11:00 not stated
2. Scope of Work
The Schools Energy Pathfinder 2025 – Heat Pump Programme - Bundle 3 involves the installation, testing, and commissioning of heat pump systems across multiple educational facilities under the Laois and Offaly Education and Training Board. The contractor will be responsible for delivering a comprehensive energy solution that integrates with existing heating systems in schools.
Key activities include:
- Installation of Heat Pumps: Supply and installation of external air source heat pumps, including all associated plant, pipework, valves, controls, and insulation.
- Electrical Services: Provision of all wiring and power supplies associated with the heat pumps, ensuring compliance with the Electrical Engineers Specification.
- Testing and Commissioning: Complete testing and commissioning of the heat pump systems to ensure operational efficiency and compliance with specified performance standards.
- Documentation: Preparation of operating and maintenance manuals, working drawings, and as-built drawings in accordance with the Electrical Engineers specifications.
- Maintenance Requirements: Establishment of a maintenance regime to ensure the heat pump systems remain operational and compliant with warranty conditions, including biennial service visits.
- Compliance with Standards: Adherence to relevant standards such as IS EN 10101:2020 for electrical installations and other applicable regulations.
The contractor will also be required to manage the integration of these systems with existing infrastructure and ensure minimal disruption to school operations during installation.
3. Background & buyer context
This tender is part of the Schools Energy Pathfinder initiative, which aims to enhance energy efficiency in educational facilities across Ireland. The programme aligns with national policies promoting sustainable energy solutions and reducing carbon footprints in public sector buildings. The Laois and Offaly Education and Training Board has a history of implementing energy-efficient projects, and this tender follows previous successful installations of renewable energy systems. The strategic driver for this procurement is the government's commitment to achieving energy efficiency targets as outlined in the Climate Action Plan.
4. Eligibility & selection criteria
Bidders must meet the following eligibility and selection criteria:
- Turnover Requirement: Minimum average annual turnover of €3,000,000 in general construction.
- Insurance:
- Public Liability Insurance: Minimum €6,500,000 per accident.
- Employer's Liability Insurance: Minimum €13,000,000 per accident.
- Professional Indemnity Insurance: Minimum €750,000 annual aggregate limit.
- Certifications: Compliance with ISO 45001:2018 or equivalent safety management systems.
- Past Experience: Evidence of at least 3 comparable projects completed within the last 5 years, each with a contract value exceeding €1,000,000.
- Personnel: Key personnel must include qualified engineers with a minimum of 5 years' experience in heat pump installations.
- Geographic Constraints: Bidders must be located within the EU/EEA.
5. Award criteria & scoring
Bids will be evaluated based on the following criteria:
| Criterion | Weight (%) | Sub-criteria | Pass/Fail Thresholds |
|---|---|---|---|
| Price | 40% | Total cost of the project | Not specified |
| Quality | 60% | Technical approach, sustainability measures, and maintenance plan | Minimum score of 70% required |
The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing price and quality.
6. Submission requirements
Bidders must submit the following documents:
- Method Statement: A detailed response document outlining the approach to the project, adhering to the provided template with a maximum of 20 pages.
- CVs: Curriculum Vitae for key personnel, limited to 2 pages each.
- Pricing Schedule: Completed pricing schedule using the specified template.
- Case Studies: At least 3 case studies of similar projects, with contract values ranging from €1,000,000 to €5,000,000.
- Declarations: Completed European Single Procurement Document (ESPD), Bona Fides declaration, Tax clearance certificate, and Conflict of Interest declaration.
- Site Visit: Attendance at a mandatory site visit on [date to be specified], with contact details for arrangements.
- Submission Portal: All submissions must be made through the eTenders portal, following specific formatting rules outlined in the tender documents.
7. Key dates & process
| Key Date | Description |
|---|---|
| 2026-05-01 | RFT issued |
| 2026-05-15 | Clarification deadline |
| 2026-06-01 | Mandatory site visit |
| 2026-06-15 11:00 | Tender deadline |
| 2026-07-01 | Expected award date |
| 2026-08-01 | Contract start date |
| 2026-09-01 | Go-live / mobilisation date |
8. Contract terms that matter
Key contract terms include:
- Term Structure: The contract will have a fixed term with options for extensions based on performance.
- Payment Terms: Payments will be made upon completion of milestones as specified in the contract.
- SLAs/KPIs: Specific service level agreements and key performance indicators will be established to monitor the performance of the heat pump systems.
- Liquidated Damages: Penalties will apply for delays in project completion, with specific amounts outlined in the contract.
- Termination Clauses: The contract may be terminated for non-performance or failure to meet specified standards.
- IP Ownership: All intellectual property developed during the project will remain with the buyer.
- Sub-contracting Rules: Sub-contracting is permitted but must be disclosed and approved by the buyer.
9. Risks, red flags & unusuals
Potential risks and concerns specific to this tender include:
- Turnover Threshold: The minimum turnover requirement of €3,000,000 may limit participation from smaller firms, potentially favouring larger incumbents.
- Geographic Constraints: The requirement for bidders to be located within the EU/EEA may exclude capable firms from outside this region.
- Tight Timeline: The expected go-live date shortly after contract award may pose challenges for project mobilisation and execution.
- Integration with Existing Systems: The need to integrate new heat pump systems with existing infrastructure may present technical challenges, particularly for non-incumbent bidders.
10. SME fit assessment
This tender is suitable for small to medium-sized enterprises (SMEs) with experience in general construction and energy systems. Viable bidders should have:
- A proven track record in heat pump installations or similar energy projects.
- The necessary certifications and insurance coverage as outlined in the eligibility criteria.
- The capacity to manage subcontractors if required, as consortium arrangements are permitted.
- An estimated bid preparation effort of approximately 10-15 days, considering the documentation and compliance requirements.
- A moderate Pwin signal, as the presence of incumbents may influence competition, but the open nature of the tender allows for new entrants.
11. Where to dig deeper
- Source RFT Filename: [lot93011.EBQ]
- eTenders CFT ID: not specified
- Contact Email: not specified
- Important Attachments:
- Invitation to Tender Letter
- Appendix B2 — Suitability Assessment
- Works Requirements Document
Can you bid?
Required certifications
- ISO 45001:2018
Minimum turnover
€3,000,000
Public liability insurance
€6,500,000
Professional indemnity insurance
€750,000
Named standards / methodologies
Scoring
Most Economically Advantageous Tender
Lots (1)
Documents (170)
9.1 (63)E001 Electrical Containment and General Power S N Naomh Brighde Buach.pdf
742.7 KB · Specification
9.1 Mechanical Equipment Schedule.pdf
3.1 MB · Specification
9.1 Mechanical Volume Four.pdf
327.9 KB · Specification
9.1 Mechanical-Electrical Specification - Volume One - Services Preliminaries.pdf
222.0 KB · Specification
9.2 Mechanical Equipment Schedule.pdf
728.6 KB · Specification
9.2 Mechanical-Electrical Specification - Volume One - Services Preliminaries.pdf
226.5 KB · Specification
9.2 St Ciarans Mixed NS - Electrical Volume Two.pdf
3.1 MB · Specification
9.3 (63)E001 Electrical Containment and General Power Chiarain Naofa NS.pdf
722.8 KB · Specification
9.3 Mechanical Equipment Schedule.pdf
3.1 MB · Specification
9.3 Mechanical Volume Four.pdf
316.9 KB · Specification
9.3 Mechanical-Electrical Specification - Volume One - Services Preliminaries.pdf
223.4 KB · Specification
9.5 Mechancial Volume Two_Pathfinder.pdf
9.0 MB · Specification
9.5 Mechanical Volume Four.pdf
3.0 MB · Specification
9.5 Mechanical-Electrical Specification - Volume One - Services Preliminaries.pdf
238.8 KB · Specification
9.6 Mechancial Volume Two_Pathfinder.pdf
733.1 KB · Specification
9.6 Mechanical-Electrical Specification - Volume One - Services Preliminaries.pdf
3.0 MB · Specification
9.6 Mhuire Naofa N S - Electrical Volume Two.pdf
240.2 KB · Specification
lot91001.EBQ
2.4 KB · Specification
lot91002.EBQ
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lot91003.EBQ
2.6 KB · Specification
lot91005.EBQ
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lot92.EBC
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lot92.TXT
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lot92001.EBQ
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lot92002.EBQ
2.2 KB · Specification
lot92003.EBQ
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lot92005.EBQ
53.1 KB · Specification
lot93.EBC
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lot93001.EBQ
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lot93002.EBQ
2.2 KB · Specification
lot93003.EBQ
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lot93005.EBQ
57.6 KB · Specification
lot95.EBC
2.1 KB · Specification
lot95001.EBQ
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lot95002.EBQ
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lot95003.EBQ
790 bytes · Specification
lot95005.EBQ
54.0 KB · Specification
lot95008.EBQ
22.1 KB · Specification
lot96.EBC
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lot96001.EBQ
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lot96002.EBQ
2.2 KB · Specification
lot96003.EBQ
2.6 KB · Specification
lot96005.EBQ
53.1 KB · Specification
lot96008.EBQ
21.7 KB · Specification
Offaly Laois Bundle 3 Document Issue Sheet.pdf
221.2 KB · Specification
preli003.EBQ
2.4 KB · Specification
1 Invitation to Tender.zip
1.1 MB · RFT / Invitation to Tender
1.1 Invitation to Tender Letter.pdf
116.1 KB · RFT / Invitation to Tender
1.3 Master Project Information Memorandum (PIM).pdf
258.9 KB · RFT / Invitation to Tender
1.4 Instruction to Tenderers (ITTs).pdf
633.2 KB · RFT / Invitation to Tender
lot91009.EBQ
25.9 KB · RFT / Invitation to Tender
lot91011.EBQ
9.9 KB · RFT / Invitation to Tender
lot92009.EBQ
25.9 KB · RFT / Invitation to Tender
lot92011.EBQ
9.8 KB · RFT / Invitation to Tender
lot93009.EBQ
25.6 KB · RFT / Invitation to Tender
lot93011.EBQ
9.8 KB · RFT / Invitation to Tender
lot95010.EBQ
10.0 KB · RFT / Invitation to Tender
lot96.TXT
1.6 KB · RFT / Invitation to Tender
lot96010.EBQ
9.8 KB · RFT / Invitation to Tender
5 Volume C Pricing Document.zip
1.8 MB · Pricing / BOQ / Schedule of Rates
HP Bundle 3 - Preliminaries Text Version.pdf
225.1 KB · Pricing / BOQ / Schedule of Rates
lot91.EBC
2.3 KB · Pricing / BOQ / Schedule of Rates
lot91006.EBQ
10.5 KB · Pricing / BOQ / Schedule of Rates
lot91007.EBQ
5.9 KB · Pricing / BOQ / Schedule of Rates
lot91008.EBQ
5.6 KB · Pricing / BOQ / Schedule of Rates
lot91010.EBQ
7.5 KB · Pricing / BOQ / Schedule of Rates
lot92006.EBQ
10.5 KB · Pricing / BOQ / Schedule of Rates
lot92007.EBQ
6.1 KB · Pricing / BOQ / Schedule of Rates
lot92008.EBQ
5.8 KB · Pricing / BOQ / Schedule of Rates
lot92010.EBQ
7.7 KB · Pricing / BOQ / Schedule of Rates
lot93006.EBQ
10.5 KB · Pricing / BOQ / Schedule of Rates
lot93007.EBQ
6.1 KB · Pricing / BOQ / Schedule of Rates
lot93008.EBQ
5.6 KB · Pricing / BOQ / Schedule of Rates
lot93010.EBQ
7.5 KB · Pricing / BOQ / Schedule of Rates
lot95006.EBQ
6.7 KB · Pricing / BOQ / Schedule of Rates
lot95007.EBQ
5.6 KB · Pricing / BOQ / Schedule of Rates
lot95009.EBQ
7.5 KB · Pricing / BOQ / Schedule of Rates
lot96006.EBQ
6.7 KB · Pricing / BOQ / Schedule of Rates
lot96007.EBQ
5.6 KB · Pricing / BOQ / Schedule of Rates
lot96009.EBQ
7.5 KB · Pricing / BOQ / Schedule of Rates
Volume C - Pricing Document - Bundle 3 (LOETB).pdf
1.2 MB · Pricing / BOQ / Schedule of Rates
3.4.1-HS-Works-Contractor_v3.1-25-11-2025.docx
59.0 KB · Contract / Agreement / Terms
Appendix B2 Certificate of Satisfactory Execution – Main Contractors.docx
60.8 KB · Contract / Agreement / Terms
MF-1.10-09-04-2020.docx
54.2 KB · Contract / Agreement / Terms
MF-1.14-09-04-2020.docx
58.1 KB · Contract / Agreement / Terms
MF-1.6-09-04-2020.docx
58.7 KB · Contract / Agreement / Terms
MF1.16_Model_Form_21-03-2016.docx
57.3 KB · Contract / Agreement / Terms
PW-CF5_Agreement_A2_09-12-2019.docx
37.4 KB · Contract / Agreement / Terms
PW-CF5_Contract_v2.9_25-11-2025.pdf
804.8 KB · Contract / Agreement / Terms
3.4.2-HS-PSCS_v3.1-25-11-2025.docx
50.8 KB · Form / Declaration / Certificate
4 Volume B Form of Tender.zip
487.8 KB · Form / Declaration / Certificate
Appendix_A_Applicants_Self-Declaration__Regulation_57.docx
44.4 KB · Form / Declaration / Certificate
MF-1.13-09-04-2020.docx
49.2 KB · Form / Declaration / Certificate
MF-1.32-Declaration-re-Regulation-57-28-07-2023.docx
35.8 KB · Form / Declaration / Certificate
MF-1.33-Declaration-Oath-still-Valid-28-07-2023.docx
29.0 KB · Form / Declaration / Certificate
9.1 (60)E001 LV Schematic S N Naomh Brighde Buach.pdf
742.7 KB · Drawing / Plan / Layout
9.2 (5-)M002 Site Layout Plan St Ciarans Mixed.pdf
3.6 MB · Drawing / Plan / Layout
9.2 (5-)M003 Demo Drawing St Ciarans Mixed.pdf
9.0 MB · Drawing / Plan / Layout
9.2 (5-)M004 Heat Pump Layout and Elevation.pdf
71.5 KB · Drawing / Plan / Layout
9.2 (50)M002 Boiler Room Layout St Ciarans Mixed.pdf
3.6 MB · Drawing / Plan / Layout
9.2 (60)E001 LV Schematic St Ciarans Mixed.pdf
246.1 KB · Drawing / Plan / Layout
9.3 (60)E001 LV Schematic Chiarain Naofa NS.pdf
590.9 KB · Drawing / Plan / Layout
9.5 (5-)M002 Site Layout Plan Clonaslee College.pdf
14.2 KB · Drawing / Plan / Layout
9.5 (60)E001 LV Schematic Clonaslee College.pdf
1.0 MB · Drawing / Plan / Layout
9.5 Clonaslee College - Electrical Volume Two.pdf
760.1 KB · Drawing / Plan / Layout
9.6 (5-)M002 Site Layout Plan Mhuire Noafa.pdf
223.9 KB · Drawing / Plan / Layout
9.6 (60)E001 LV Schematic Mhuire Noafa.pdf
865.1 KB · Drawing / Plan / Layout
2 Suitability Assessment Questionaire.zip
553.9 KB · Other
3 Volume A Works Requirments.zip
80.9 MB · Other
6 Volume X Information Pack.zip
12.3 MB · Other
Chiarain Naofa NS RDAS Compiled Report.pdf
9.2 MB · Other
Clonaslee College RDAS.pdf
886.4 KB · Other
lot91.TXT
1.7 KB · Other
lot93.TXT
1.7 KB · Other
lot95.TXT
1.6 KB · Other
Mhuire Naofa NS RDAS.pdf
785.9 KB · Other
preli.EBC
1.4 KB · Other
preli.TXT
1.2 KB · Other
S N Naomb Brighde Buach RDAS.pdf
1.4 MB · Other
1.2 Schedule of Tender Documents - REV 1.pdf
92.9 KB · Appendix / Annex
1.2 Schedule of Tender Documents.pdf
92.3 KB · Appendix / Annex
1.5 Tender Submission Checklist.pdf
28.4 KB · Tender Response Template
20260508 PHSP Pathfinders.pdf
357.6 KB
6.2 School Protection Memorandum.pdf
85.9 KB · Clarification / Addendum
9.1 (5-)M003 Demo S N Naomh Brighde Buach.pdf
164.8 KB
9.1 (50)M002 Boiler Room Layout S N Naomh Brighde Buach.pdf
599.1 KB
9.1 Controls Points List.xls
226.0 KB
9.1 Mechancial Volume Two_Pathfinder.pdf
226.0 KB
9.1 SN Naomh Brighde Buach - Electrical Volume Two.pdf
9.1 MB
9.2 (50)M001 Heating Schematic St Ciarans Mixed.pdf
950.9 KB
9.2 (63)E001 Electrical Containment and General Power St Ciarans Mixed.pdf
999.5 KB
9.2 Controls Points List.xls
950.9 KB
9.2 Mechancial Volume Two_Pathfinder.pdf
604.4 KB
9.2 Mechanical Volume Four.pdf
212.8 KB
9.3 Chiarain Naofa NS - Electrical Volume Two.pdf
9.0 MB
9.3 Controls Points List.xls
9.0 MB
9.3 Mechancial Volume Two_Pathfinder.pdf
235.0 KB
9.5 (5-)M003 Demo Drawing Clonaslee College.pdf
856.6 KB
9.5 (50)M001 Heating Schematic Clonaslee College.pdf
856.6 KB
9.5 (50)M002 Boiler Room Layout Clonaslee College.pdf
1.2 MB
9.5 (63)E001 Electrical Containment and General Power Clonaslee College.pdf
611.8 KB
9.5 Controls Points List.xls
221.5 KB
9.5 Mechanical Equipment Schedule.pdf
221.5 KB
9.6 (50)M002 Boiler Room Layout Mhuire Noafa.pdf
190.8 KB
9.6 (63)E001 Electrical Containment and General Power Mhuire Noafa.pdf
1.1 MB
9.6 Controls Points List.xls
556.5 KB
9.6 Mechanical Equipment Schedule.pdf
240.2 KB
9.6 Mechanical Volume Four.pdf
222.0 KB
Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx
35.0 KB · Appendix / Annex
Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx
32.2 KB · Appendix / Annex
Buildsoft E0X Files.zip
778.3 KB
CITE Files.zip
270.0 KB
HP9 LOETB_ 9.1 - M&E.xlsX
100.6 KB
HP9 LOETB_ 9.2 - M&E.xlsX
99.2 KB
HP9 LOETB_ 9.3 - M&E.xlsX
100.6 KB
HP9 LOETB_ 9.5 - M&E.xlsX
85.9 KB
HP9 LOETB_ 9.6 - M&E.xlsX
85.9 KB
MF-1.11-09-04-2020.docx
49.8 KB · Insurance / Indemnity
MF-1.30-Reliance-Warranty-18-07-2022.docx
57.9 KB · Insurance / Indemnity
MF-1.31-Site-Closure-Costs-Supplement-29-07-2021.docx
49.3 KB · Appendix / Annex
MF-1.7-Reliance-Guarantee-18-07-2023.docx
63.1 KB · Insurance / Indemnity
Offaly Laois Bundle 9 Document Issue Sheet.pdf
75.5 KB
Pathfinder 2025 - Heat Pump Bundle 3 (LOETB) - Tender Clarification Schedule.pdf
27.0 KB · Clarification / Addendum
PF2025-HP-Spec-Bundle 9 Memo 01.pdf
14.2 KB
QW-Part-2-v1.1-18-11-2024.docx
68.5 KB · Tender Response Template
QW2_Part_1_v2.2_25-11-2025.docx
198.7 KB · ESPD (European Single Procurement Document)
SAQ - Appendix E - CV.docx
63.2 KB · Appendix / Annex
Tender Addendum 01.zip
119.0 MB · Clarification / Addendum
Tender Addendum Note 01.pdf
86.2 KB · Clarification / Addendum
Volume B Tender and Schedule - Bundle 3 (LOETB).pdf
487.5 KB · Appendix / Annex
Original notice text
Mechanical and Electrical (M and E) plantroom upgrade enabling works including all associated builder’s works and site works to facilitate heat pump installation at five (5) school site locations. 4 schools in County Offaly. 1 school in County Laois
AI analysis updated 2 months, 2 weeks ago
Value
€1.2m
Deadline
23 Jun
Location
Various educational facilities across Offaly.
Procedure
Open
Clarification
15 May 2026
eTenders ID
8107049
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