Building (Mechanical and Electrical) Consultancy Services for Emergency Works Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks Mechanical and Electrical (M&E) consultancy services for an emergency works project at Coláiste Chraobh Abhann. The project's primary objective is the replacement of the existing gas-operated water generator system. The estimated total value of the project, encompassing works, fees, and VAT, is €51,000.00.

The consultant will be responsible for a defined scope of services, adhering to the Standard Conditions of Engagement for Consultancy Services (Technical) (COE1) and the Design Team Procedures for Small Works (TGD007, 7th Edition October 2021). Key activities include:

• Design Team Leadership: The appointed consultant will act as the Design Team Leader and financial controller for the entire project. This involves regular liaison and updates with the client (School Authority).
• Programme Development: Creation and agreement of a detailed project programme from conception to completion with the School Authorities.
• Design and Documentation:
• Preparation and presentation of sketch and conceptual designs in accordance with Department of Education Technical Guidance Documents for School Authorities' approval.
• Preparation and presentation of tender documentation based on completed design, including all structural and building services design. Design responsibility will not be transferred to tendering contractors.
• Preparation of a Preliminary Health and Safety Plan as the Project Supervisor Design Process (PSDP), in consultation with the School Authorities, to be included in tender documents.
• Regulatory Compliance:
• Where Building Control (Amendment) Regulations (BC(A)R) apply, the Design Team Leader will act as Design Certifier and Assigned Certifier.
• Preparation of the Inspection Plan required by BC(A)R, discussed with the School Authorities, and included in tender documents.
• Cost and Scope Management:
• Confirmation that the project scope and cost remain within approved limits before tendering and construction, or justification and approval for any adjustments.
• Tenders for works to be returned to the school and opened in the presence of the Design Team Leader and School Authorities' representatives.
• Construction Phase Services:
• Scheduling and conducting site meetings every two weeks for the project's duration, attended by the Design Team Leader.
• Ensuring the project is completed on time and within budget.
• Project Close-out:
• Preparation and provision of a full set of as-built construction drawings (electronic and hard copy) as part of the Safety File upon completion.
• Provision of detailed operation and maintenance manuals as part of the Safety File and explanation thereof.
• Completion and submission of the final account to the School Authority within two months of Substantial Completion of the works (one month if a Short Form of Contract is used).
• PSDP Role: The consultant may be considered for the role of Project Supervisor Design Process (PSDP) and must declare their competency.

The project involves replacing an existing atmospheric direct gas-fired calorifier that has developed a leak. The proposed solution includes disconnection and removal of the existing unit, supply and installation of a new 400-litre calorifier with a wall-hung gas-fired condensing boiler (circa 35KW output), associated pipework, valves, circulation pumps, boiler house controls, and builder's works. The new system will be better equipped for future heat pump connection. The existing system is over 23 years old and has required constant attention.

3. Background & buyer context

Kildare and Wicklow Education and Training Board (KWETB) is procuring these M&E consultancy services for an emergency works project at Coláiste Chraobh Abhann. The procurement is driven by the immediate need to replace a failing gas-operated water generator system, identified as posing a risk to the school's operation. The project falls under the Department of Education's Emergency Works Scheme, which provides funding for immediate and unforeseen capital works. The application for funding was made in April 2026, indicating the urgency. The project aligns with the Department of Education's guidance on procuring consultants for small works and technical guidance documents for school design.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements for award to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity Insurance: Minimum €0.75m, with an excess not exceeding 1.5%.
• Public Liability Insurance: €6.5m.
• Employer's Liability Insurance: €13.0m (unless acting as a Sole Trader).
• Certifications: Not specified for this tender.
• Past experience: 3 examples of work by the firm of a similar nature, size, and complexity within the last 7 years.
• Personnel: The work will be carried out by a nominated member of staff who is fully qualified in the relevant discipline for the categories of work stated in the Tender Documents and DoE Guidance on Procuring Consultants for Small Works 4th Edition. For the PSDP role, the nominated person must be fully qualified and experienced in providing professional services for construction projects and have satisfactorily fulfilled the PSDP role on previous projects.
• Geographic / facility constraints: Not specified for this tender.

Additional requirements for the PSDP role, at the School Authority's discretion, may include:

• Evidence of externally accredited H&S training for the PSDP role.
• A copy of their current general health and safety policy.
• An outline of the firm’s management organisational structure regarding H&S duties and responsibilities.
• Copies of standard forms used for risk assessments.
• Details of arrangements for continuing professional development.
• Details of the firm’s procedures for disseminating H&S information.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria