Supply of 2 No New Self Propelled Velocity Patchers

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Galway County Council seeks to procure two new self-propelled velocity patchers to enhance road maintenance capabilities. The contract encompasses the supply, delivery, and commissioning of these vehicles, which are essential for efficient road repair operations.

The contractor's day-to-day activities will include:

• Supply of Vehicles: Deliver two new 18-tonne self-propelled velocity patchers.
• Specifications: Each patcher must meet specific technical requirements, including:
• A minimum fuel tank capacity of 200 litres.
• A bitumen tank with a total capacity of 2,000 litres, including a usable capacity of 1,600 litres.
• Compliance with ISO 8501-2 standards for exposed metal components.
• Delivery Timeline: Vehicles must be delivered to Galway County Council’s machinery yard within 48 weeks of the contract signing.
• Warranty: A minimum two-year bumper-to-bumper warranty on the truck and body is required.
• Training: Provide operational training for Galway County Council staff on the use of the patchers.
• Maintenance Support: Offer ongoing maintenance support during the warranty period.

The contractor must ensure that all vehicles comply with relevant safety and environmental regulations, including the installation of safety features such as amber beacons and strobe lights.

3. Background & buyer context

This procurement aligns with Galway County Council's ongoing efforts to improve road infrastructure and maintenance services. The decision to procure new patchers is driven by the need to enhance operational efficiency and reduce maintenance costs associated with aging equipment. The council has previously relied on older models, which have become less efficient and more costly to maintain. This initiative is part of a broader strategy to modernize the council's fleet and improve service delivery to the community.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,000,000.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: N/A
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide documentation to demonstrate compliance with these criteria.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best price-quality ratio.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement: A response document following the provided template, with a maximum of 20 pages.
• CVs: CVs of key personnel, limited to 2 pages each.
• Pricing schedule: Completed using the specified template.
• Case studies: Two relevant case studies demonstrating experience with similar projects, with a value range of €200,000 to €600,000.
• Declarations: Include the European Single Procurement Document (eESPD), Tax Clearance Certificate, and declarations of conflict of interest.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic tenderbox on eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The initial contract term is 12 months, with an option for one 12-month extension.
• Payment terms: Payments will be made in accordance with the Goods Contract, with all prices quoted being all-inclusive and exclusive of VAT.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The council may terminate the contract with three months' written notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €1,000,000 may limit participation from smaller firms.
• Delivery timeline: The requirement for delivery within 48 weeks may be tight, especially for firms without existing supply chains for such vehicles.
• Warranty expectations: The two-year warranty requirement may impose additional costs on bidders, particularly for those unfamiliar with the specific vehicle types.

10. SME fit assessment

Small and medium enterprises (SMEs) that can credibly bid typically include:

• Size: Firms with an annual turnover of at least €1,000,000.
• Specialism: Companies specializing in vehicle supply, particularly those with experience in road maintenance equipment.
• Certifications: Firms that can demonstrate compliance with relevant safety and quality standards.

Consortium bidding is permitted, allowing smaller firms to collaborate with larger enterprises. The indicative bid preparation effort may require approximately 10-15 days, considering the documentation and compliance requirements. The presence of a minimum turnover threshold may indicate a competitive environment, potentially favoring established suppliers.

11. Where to dig deeper

• Source RFT filename: [1 RFT Velocity Patcher GCC.docx]
• eTenders CFT ID: Not specified
• Contact email: Queries must be directed via the messaging facility on eTenders.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement