Tender for 1 no. Multifunction Compact Street Sweeper

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply of one multifunction compact street sweeper. The contract involves the procurement of a single unit of this specialised vehicle.

The core requirement is the delivery of a new multifunction sweeper. Key specifications for the sweeper include:

• Engine: Must be a rail engine meeting EC Stage V emissions standards.
• Power Output: Capable of delivering a minimum of 55 kW.
• Regeneration: Features automatic and manual DPF regeneration.
• Delivery Timeline:
• Undertaking to deliver the machine within 60 days inclusive of the official order.
• Alternatively, delivery within 120 days inclusive of the official order.
• Inability to deliver within 120 days inclusive of the official order will result in disqualification.
• Warranty: A minimum of a two-year full warranty is required. Warranty details must be provided at the tender stage.
• Attachments: Tenderers must provide details of multifunction attachments available, as specified in Appendix 3 and the accompanying spreadsheet.
• Costing: All items listed in Appendix 1 (numbered 1 to 51) must be included in the Tenderer's Unit Cost submission.
• Contract Management: The successful tenderer must nominate a dedicated contract manager responsible for communication, performance reporting, and issue resolution. Contract management activities are non-billable.

The tender also requires the submission of specific documentation, including a Tender Response Document (TRD) and an accompanying spreadsheet detailing costs, delivery times, and available attachments.

3. Background & buyer context

Kilkenny County Council is the contracting authority for this procurement. The council requires a new multifunction compact street sweeper to fulfil its operational needs. The tender is being conducted under an open procedure, inviting all interested parties to submit a bid, provided they meet the specified selection criteria. The procurement process is managed through the eTenders platform. The council has provided a specific Tender Response Document (TRD) and an accompanying spreadsheet that must be used by all bidders. The council reserves the right to terminate the contract under specific circumstances, including increased costs arising from changes in the Customs Union that render the arrangement uncompetitive.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered eligible for evaluation. Failure to comply will result in the tender being deemed inadmissible.

• Turnover requirement:
• Average annual turnover must have exceeded €200,000 during one of the last three years.
• Pro-rata turnover applies for more recently established firms.
• The firm must have been in existence for at least 6 months.
• Insurance:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Certifications:
• Not specified for this tender, but compliance with relevant Health & Safety legislation is mandatory.
• Demonstration of an appropriate environmental management system is required.
• Quality Assurance Management System is noted as "NOT APPLICABLE" for this tender.
• Past experience:
• Not explicitly quantified in terms of a minimum number of projects.
• Tenderers must provide referees for each reference project. Feedback from referees is a pass/fail criterion.
• Personnel:
• Not specified for this tender.
• Geographic / facility constraints:
• Capability to access two data centres located within the European Economic Area (EEA) or any country with an adequacy decision from the European Commission.

Tenderers must also confirm tax compliance in Ireland and their country of establishment, and demonstrate financial standing to pay debts as they fall due. Evidence of financial standing will be required prior to contract award.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Compliant Tender (MEAT). The total maximum marks available are 1,000. Qualitative award criteria are assessed first.

• Cost (Criterion A): The lowest cost tender meeting minimum qualitative requirements receives maximum marks. Other tenders are scored using the formula: (Lowest Cost / Tender Cost) * Max Marks.
• Delivery Time Assessment (Criterion B): Assessed based on the accompanying spreadsheet.
• Multifunction Attachments (Criterion C): Assessed based on the accompanying spreadsheet.

A tie-break will favour the tender with the highest overall quality score. If quality scores are identical, the tender with the highest score on the highest weighted qualitative criterion will be awarded.

6. Submission requirements

Tenders must be submitted electronically via the eTenders postbox facility on www.etenders.gov.ie only. Tenders submitted by any other means will not be accepted.

The submission must include:

• Tender Response Document (TRD): This mandatory document must be used without amendment or branding.
• Accompanying Spreadsheet: Detailing unit costs, delivery times, and multifunction attachments.
• Appendix 1: All items numbered 1 to 51 must be included in the Unit Cost submission.
• Declarations:
• Declaration of Bona Fides (as per Art. 57 of Directive 2014/24/EU).
• Declaration regarding compliance with relevant statutory obligations.
• European Single Procurement Document (ESPD) - electronic or separate attachment.
• Declaration regarding International Procurement Instrument (2022/1031) and Regulation 2022/576.
• ZIP File: All documentation must be uploaded as a ZIP file to protect file name integrity.
• Association with Competition: Tenderers must associate their company with the competition on eTenders before submission.

A mandatory site visit is not applicable for this tender.

7. Key dates & process

The tender validity period is 180 days from the closing date.

8. Contract terms that matter

• Contract Length: Not specified, but the tender validity period is 180 days.
• Extension: Not specified.
• Payment Terms: Not specified, but late payment provisions are referenced.
• SLAs/KPIs: Not specified, but contract management duties include adherence to an agreed Service Level Agreement and Key Performance Indicators (KPIs).
• Liquidated Damages: Not specified.
• Termination: The Contracting Authority reserves the right to terminate if increased costs render the arrangement uncompetitive, or for failure to deliver. Termination will be in accordance with contract terms.
• IP Ownership: Not specified.
• Sub-contracting: Permitted, but tenderers must provide information on subcontractors and their capacity. If a subcontractor's value exceeds 10% of the contract, they must meet selection criteria and not be subject to exclusion grounds.
• Guarantees/Bonds: Not specified.

9. Risks, red flags & unusuals

• Delivery Timeline Strictness: The requirement for delivery within 60 or 120 days inclusive of the official order is a critical, non-negotiable element. Failure to meet this will result in disqualification.
• Mandatory TRD and Spreadsheet: Tenderers must strictly adhere to the provided Tender Response Document (TRD) and accompanying spreadsheet format. Amendments or failure to use the templates may lead to disqualification.
• Pass/Fail Referee Checks: Feedback from nominated referees for past projects is a pass/fail criterion, indicating a significant reliance on past performance verification.
• No Explicit Budget: The estimated value is "not disclosed," and the indicative budget is described as "in the range of machines of this nature," offering limited guidance on expected pricing.
• Quality Assurance "NOT APPLICABLE": The explicit statement that Quality Assurance Management System is "NOT APPLICABLE" is unusual and may indicate a focus on operational delivery and technical specifications over formal QA certification.
• Data Hosting Requirement: A requirement for access to two data centres within the EEA is noted, though its direct relevance to a street sweeper procurement is unclear and may be a standard clause.

10. SME fit assessment

This tender is open to a range of suppliers, including SMEs. A credible bidder would be a supplier with proven experience in supplying specialised municipal vehicles or heavy plant machinery.

• Viable Bidder Profile: A small to medium-sized enterprise with a track record in supplying vehicles of this nature, capable of meeting the insurance and turnover requirements, and demonstrating the technical capacity to supply a compliant sweeper within the specified delivery times. Experience in municipal contracts would be advantageous.
• Consortium/Sub-contracting: Consortiums and joint ventures are permitted. SMEs are encouraged to form relationships with other SMEs or larger enterprises to meet capacity requirements. Sub-contracting is also allowed, provided the subcontractor meets relevant criteria.
• Indicative Bid-Prep Effort: Preparing a compliant bid will likely require 5-10 days of effort, focusing on accurately completing the TRD, pricing schedule, and gathering supporting documentation for insurance, financial standing, and past performance.
• Pwin Signal: The tender is an open procedure, suggesting a competitive market. The strict delivery timelines and pass/fail referee checks are key differentiators. There is no explicit indication of an incumbent supplier. The reliance on specific documentation formats and the pass/fail nature of certain criteria suggest that meticulous attention to detail in the bid preparation is crucial for success.

11. Where to dig deeper

• Source RFT filename: RFT 1no. Multifunction Compact Street Sweeper 1.docx
• eTenders CFT ID: Not specified in provided text.
• Contact: Messaging facility on www.etenders.gov.ie
• Key Attachments:
• Tender Response Document (TRD)
• Accompanying Spreadsheet (including Appendix 1, 2, and 3)
• RFT 1no. Multifunction Compact Street Sweeper 1.docx