Re-Tender Framework for Provision of AV Equipment

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1. At a glance

2. Scope of Work

The Technological University of the Shannon: Midlands Midwest (TUSMM) seeks to establish multi-party framework agreements for the supply and installation of Audio-Visual (AV) equipment. This procurement covers all of TUSMM's existing sites and future projects for the duration of the framework. The competition is divided into two lots, corresponding to distinct geographical areas: Lot 1 for the Midlands campus (Athlone) and Lot 2 for all Midwest campuses (Limerick, Thurles, Clonmel, Ennis). Economic operators can tender for one or both lots. The scope of services, technical specifications, and contractual requirements are identical for each lot.

The framework will facilitate the procurement of AV equipment, with individual job values potentially ranging from under €10,000 up to €149,999 (excl. VAT) for mini-competitions, and installations valued at €150,000 (excl. VAT) and above. Tenderers must adhere to product specifications and minimum requirements detailed in Appendix 1 of the RFT. The framework aims to provide TUSMM with a range of AV equipment to meet its operational and project needs across its various campuses.

Key activities and requirements for successful tenderers include:

• Supply of AV Equipment: Providing a range of audio-visual equipment as specified in Appendix 1.
• Installation Services: Installation of AV equipment may be required, particularly for larger value contracts.
• Framework Management: Participating in a multi-supplier framework, responding to requests for quotes for individual jobs.
• Compliance with Specifications: Adherence to product specifications and minimum requirements outlined in Appendix 1.
• Warranty: A minimum of 12 months warranty for any audio-visual equipment supplied.
• Pricing: All prices quoted must be all-inclusive (excluding VAT) and remain valid for 12 months from the tender deadline.
• Reporting: The number and value of products supplied each month may be required.
• Environmental, Social, and Labour Law Compliance: Adherence to all applicable EU and domestic obligations in these areas.

The estimated annual spend for the goods covered by the framework is between €250,000 and €350,000 (excl. VAT).

3. Background & buyer context

This procurement is a re-tender to establish new multi-supplier framework agreements for the supply of Audio-Visual (AV) equipment to the Technological University of the Shannon: Midlands Midwest (TUSMM). The previous framework was in place from 2019 to 2026. TUSMM was formed through the merger of Limerick Institute of Technology and Athlone Institute of Technology, and this framework aims to serve all its campuses across the Midlands and Midwest regions. The procurement is conducted under the open procedure, aligning with EU and Irish public procurement regulations. The division into two lots (Midlands and Midwest) is intended to facilitate participation by Small and Medium-sized Enterprises (SMEs). TUSMM seeks to ensure a consistent and efficient supply of AV equipment across its expanding educational and research facilities.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered eligible for evaluation:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €13 million or foreign equivalent.
• Public Liability: €6.5 million or foreign equivalent.
• Product Liability: €6.5 million or foreign equivalent.
• Professional Indemnity: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must have successfully performed a minimum of three (3) contracts involving the supply of similar equipment to a public or private sector body within the past three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the lot division for Midlands and Midwest campuses.

Tenderers must also declare by way of eESPD that no mandatory grounds for exclusion apply, or if they do, that sufficient measures are in place to demonstrate reliability. They must also satisfy the selection criteria for each lot applied for.

5. Award criteria & scoring

The award criteria are not explicitly detailed with percentage weightings in the provided extract. However, the tender process involves a two-stage evaluation: first, compliance with mandatory requirements and selection criteria, and second, evaluation based on award criteria. The Contracting Authority reserves the right to examine tenders before verifying exclusion grounds and selection criteria. Tenderers must meet minimum requirements to remain eligible. The final award will be based on the most economically advantageous tender, considering price and quality.

Criterion Weight (%) Sub-criteria