Single Party Framework Agreement for Public Lighting and Electric Vehicle Charging Infrastructure Maintenance and New Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is responsible for the maintenance and new works related to public lighting and electric vehicle (EV) charging infrastructure across Dun Laoghaire-Rathdown County. This includes a comprehensive range of activities to ensure the effective operation and expansion of these services.

Key activities include:

• Maintenance of Public Lighting: Regular inspections, repairs, and replacements of lighting fixtures, ensuring compliance with safety and operational standards.
• Installation of New Lighting: Deployment of new public lighting systems in designated areas, adhering to local regulations and specifications.
• EV Charging Infrastructure: Installation and maintenance of electric vehicle charging units (EVCUs), with an expected increase in the number of units over the contract term.
• Health and Safety Compliance: Adherence to all relevant health and safety regulations, including the Safety, Health and Welfare at Work Act 2005 and associated regulations.
• Reporting and Documentation: Provision of detailed reports on maintenance activities, incidents, and compliance checks, ensuring transparency and accountability.
• Collaboration with Local Authorities: Coordination with Dun Laoghaire-Rathdown County Council and other stakeholders to align on project goals and community needs.

The contractor must demonstrate capability in managing multiple sites and projects simultaneously, with a focus on efficiency and quality of service.

3. Background & buyer context

This procurement aligns with Dun Laoghaire-Rathdown County Council's strategic objectives to enhance public infrastructure and promote sustainable transport solutions. The initiative is part of a broader government policy aimed at increasing the availability of electric vehicle charging points and improving public lighting systems to enhance safety and energy efficiency. The council has identified the need for a dedicated contractor to ensure ongoing maintenance and expansion of these critical services. The current framework is intended to replace or supplement existing arrangements, ensuring continuity and improvement in service delivery.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €3,000,000 in the area of public lighting and EV infrastructure.
• Insurance:
• Public Liability Insurance: Minimum level of €6,500,000 per accident.
• Employer's Liability Insurance: Minimum level of €13,000,000 per accident.
• Professional Indemnity Insurance: Minimum level of €3,000,000.
• Certifications: Compliance with relevant standards such as ISO 45001:2018 for health and safety management and ISO 14001 for environmental management.
• Past experience: Evidence of at least three comparable projects completed within the last five years, demonstrating similar scale and complexity.
• Personnel: Key personnel must include individuals with a minimum of five years' experience in relevant roles, including project management and technical expertise in electrical engineering.
• Geographic constraints: Bidders must be based within the EU/EEA and capable of servicing the Dun Laoghaire-Rathdown area.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing price and quality to determine the best overall value.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document outlining the approach to the project, following the provided template with a maximum of 20 pages.
• CVs: Curriculum vitae for key personnel, limited to two pages each, highlighting relevant experience and qualifications.
• Pricing schedule: A completed pricing template detailing costs associated with maintenance and new works.
• Case studies: At least three case studies of similar projects, with values ranging from €1 million to €5 million.
• Declarations: Completed declarations including the European Single Procurement Document (ESPD), Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Attendance at a site visit is required; details will be provided in the tender documents.
• Submission portal: All documents must be submitted via the eTenders portal, adhering to specified formatting rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: The initial contract term is not specified, but extensions may be available based on performance and mutual agreement.
• Payment terms: Payments will be made monthly based on completed works and submitted invoices, subject to approval by the council.
• Key SLAs/KPIs: Specific service level agreements and key performance indicators will be established to monitor performance, including response times for maintenance requests.
• Liquidated damages: Penalties may apply for failure to meet agreed timelines or service standards.
• Termination clauses: The council reserves the right to terminate the contract for non-compliance or failure to meet performance standards.
• IP ownership: All intellectual property developed during the contract will remain with the council.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the council.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• High turnover threshold: The minimum turnover requirement of €3,000,000 may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be based within the EU/EEA may exclude capable local firms not registered in these areas.
• Tight timelines: The contract's expected start date and mobilization timelines are not specified, which may lead to uncertainty in planning for successful bidders.
• Incumbent advantage: If an incumbent contractor is involved, they may have an advantage due to established relationships and knowledge of existing systems.

10. SME fit assessment

Small and medium-sized enterprises (SMEs) with the following characteristics may find this tender accessible:

• Size and specialism: SMEs with experience in public lighting and EV infrastructure projects, particularly those with a proven track record in similar contracts.
• Consortium or sub-contracting: Bidders may form consortia or subcontract to meet eligibility criteria, enhancing their capability to deliver the required services.
• Indicative bid-prep effort: Preparation for this bid may require approximately 10-15 days, considering the documentation and compliance requirements.
• Pwin signal: The presence of an incumbent contractor may signal a competitive environment, but opportunities exist for SMEs with relevant experience and capabilities.

11. Where to dig deeper

• Source RFT filename: Not specified
• eTenders CFT ID: Not specified
• Contact email: Not specified
• Important attachments:
• Appendix B1 — List of Previous Projects
• Appendix B2 — Certificate of Satisfactory Execution
• Health and Safety Competence Supplement

This briefing provides an overview of the tender requirements and context for potential bidders. For detailed information, refer to the official tender documents available on the eTenders portal.