Request for Tender for the Provision of Landscaping Services at Shannon Airport

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a single service provider to deliver comprehensive landscaping services at Shannon Airport. The contract duration is three years, commencing on January 1, 2027, with an option for two twelve-month extensions. The scope encompasses the ongoing maintenance and enhancement of the airport's grounds to ensure a positive aesthetic and functional environment.

Key activities and requirements include:

• General Grounds Maintenance: This involves regular upkeep of all landscaped areas, including grass cutting, hedge trimming, shrub pruning, and general tidiness.
• Planting and Horticultural Works: The contractor will be responsible for the selection, sourcing, and planting of flora, adhering to specific horticultural standards. Lower beds and planters must follow the All-Ireland Pollinator Planting Code, with a minimum of 80% of all plants sourced from a specified list.
• Litter and Debris Removal: Regular clearing of litter and debris from all landscaped areas to maintain a clean appearance.
• Weed Control: Implementation of effective weed management strategies across all designated areas.
• Tree Management: Pruning and maintenance of trees within the landscaped areas, ensuring safety and aesthetic appeal.
• Seasonal Works: Undertaking seasonal planting, bulb planting, and other horticultural tasks as required.
• Adherence to Standards: All works must be carried out to a high standard, maintaining defined lines and ensuring a professional finish.
• Environmental Sustainability: Consideration for environmental impact and the promotion of biodiversity within the landscaping approach.
• Health and Safety Compliance: Strict adherence to all Safety, Health and Welfare Legislation, including providing a Safety Statement and details on safety management systems.
• Potential Airside Operations: The contractor may be required to deliver and collect skips to airside locations on an ad hoc basis, necessitating appropriate airside insurance.

The contractor will be expected to manage all aspects of the service, including personnel, equipment, and materials, to meet the specified requirements.

3. Background & buyer context

Shannon Airport Authority DAC is procuring these landscaping services to ensure the ongoing maintenance and enhancement of its grounds. The procurement is driven by the need for a professional and consistent approach to landscape management at the airport. While no specific programme or policy is explicitly cited, the requirement aligns with general airport operational standards and the desire to maintain a high-quality environment for passengers, staff, and visitors. The current landscaping provider is not explicitly named, but the tender process indicates a need for a new contract to commence in January 2027. The strategic driver is to maintain and improve the visual appeal and functional aspects of the airport's external environment.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for evaluation:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Airside Insurance: May be required for ad hoc skip delivery/collection to airside locations.
• Certifications: Not specified for this tender, beyond general safety compliance.
• Past experience: A minimum of 3 similar projects completed in the past 5 years. These projects must include details of works description, hours worked, and energy efficiencies achieved.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must also confirm compliance with Article 57 of Council Directive 2014/24/EU (exclusion criteria) and provide a current Tax Clearance Certificate from the Irish Revenue Commissioners within 10 working days of notification of intent to award.

5. Award criteria & scoring

The contract will be awarded based on the Most Economically Advantageous Tender (MEAT), determined by a combination of qualitative and price criteria.

Criterion Weight (%) Sub-criteria