AG3819C - Supply of a Flatbed Lorry

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply of a single flatbed lorry for the Department of Agriculture, Food and the Marine (DAFM). The estimated value of the contract, including potential extensions, is €130,000 excluding VAT. The contract duration is not explicitly stated but is linked to warranty provisions in Appendix 1. The Contracting Authority reserves the right to extend the contract for periods totalling up to twelve months.

The core requirement is the provision of a new flatbed lorry. Key specifications and mandatory requirements for the lorry include:

• Engine Power: The flatbed lorry MUST have a minimum of 300hp engine.
• Parts Availability: Tenderers MUST be able to supply replacement parts for the Flatbed Lorry for a minimum of 10 years.
• Training: The tenderer MUST provide on-site training for a minimum of two people upon delivery of the Flatbed Lorry.

While specific operational details are not extensively detailed, the context of DAFM suggests the lorry will be used for agricultural or departmental purposes, likely involving the transport of equipment, supplies, or materials. The tender also includes provisions for a trade-in inspection of an existing lorry, with a deadline of 09/09/2026.

The tender process is conducted under an open procedure, compliant with EU regulations. Tenderers are required to submit a comprehensive response including technical specifications, pricing, and declarations. The contract will be awarded based on a combination of technical merit and price.

3. Background & buyer context

This procurement is being conducted by the Education Procurement Service (EPS) on behalf of the Department of Agriculture, Food and the Marine (DAFM). The tender falls under the open procedure, as per EU regulations, indicating a competitive process for the supply of goods. The estimated contract value of €130,000 (excl. VAT) suggests a requirement for a single, significant asset rather than a framework agreement for ongoing services. The inclusion of a trade-in inspection for an existing lorry implies a fleet management or asset replacement strategy within DAFM. The tender documents also highlight a policy to encourage participation by Small and Medium Enterprises (SMEs), suggesting a broader government objective to foster SME engagement in public procurement.

4. Eligibility & selection criteria

Tenderers must meet specific criteria to be considered compliant and eligible for evaluation. These are assessed on a pass/fail basis.

• Turnover requirement: Candidates must demonstrate that their annual turnover exceeded €195,000 in at least one of the three previous financial years. If turnover is insufficient, candidates must demonstrate financial viability through access to funding or equivalent evidence. Companies with an annual turnover of less than €12 million are not required to provide audited accounts; a statement of accounts from their accountant will suffice.
• Insurance: The successful Tenderer must hold the following insurances for the term of the Goods Contract:
• Employer’s Liability: €12.7 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million Tenderers confirm these levels are in place and cover Ireland.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must provide details of two contracts undertaken within the last three years that demonstrate experience in providing a service of similar scope, scale, and complexity.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the requirement for insurance policies to cover Ireland.

5. Award criteria & scoring

The award of the contract will be based on a combination of technical and economic factors, following an open procedure. Tenderers must achieve a minimum of 60% on all award criteria, excluding Ultimate Cost, to avoid elimination.

Criterion Weight (%) Sub-criteria