Commercial Property Advisor/Agent Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Economic and Social Research Institute (ESRI) seeks a Commercial Property Advisor/Agent to provide comprehensive commercial property agency and advisory services. The primary objective is to assist in the disposal (sale) of ESRI's office building located at Whitaker Square, Sir John Rogerson's Quay, Dublin 2. The contractor will engage in activities aimed at maximizing the sale value of the property.

Key activities include:

• Strategic Advice: Develop and implement a strategy for the sale of the property, including market analysis and pricing recommendations.
• Marketing: Create and execute a marketing plan to attract potential buyers, which may involve digital marketing, print advertising, and outreach to targeted buyer segments.
• Purchaser Engagement: Interact with potential buyers to provide information, answer queries, and facilitate property viewings.
• Transaction Support: Assist in negotiations and manage the transaction process from initial offers through to completion, ensuring compliance with all legal and regulatory requirements.
• Reporting: Provide regular updates and reports to ESRI on marketing activities, buyer interest, and transaction progress.

The contract is for a term of 12 months, with the possibility of extending for up to two additional 12-month periods, depending on ESRI's needs and performance.

3. Background & buyer context

This procurement is initiated as part of ESRI's strategic plan to optimize its asset management and realize the maximum value from its property holdings. The disposal of the office building aligns with ESRI's broader objectives of enhancing operational efficiency and reallocating resources. The current lease agreement for the property is set to expire on 31 May 2027, necessitating timely action to facilitate the sale. No incumbent contractor is specified in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €not required
• Professional Indemnity: €12 million
• Certifications: Tenderers must be registered with the Property Services Regulatory Authority.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on quality and cost.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Complete the named template with a maximum page limit as specified in Appendix 1.
• CVs: Provide CVs for key personnel, limited to two pages each.
• Pricing schedule: Complete the named template as per Appendix 2.
• Case studies: Include two case studies demonstrating relevant experience, with project values ranging from €50,000 to €150,000.
• Declarations: Submit the European Single Procurement Document (eESPD), Tax Clearance, and Conflict of Interest declarations.
• Mandatory site visit: Attendance is required on 16 June 2026; confirm attendance by contacting Eleanor Bannerton at [email protected] by 12 June 2026.
• Submission portal: All documents must be submitted via the electronic tenderbox on eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: Initial term of 12 months, with the possibility of two 12-month extensions.
• Payment terms: Payments will be made in accordance with the Services Contract, with all prices quoted being all-inclusive and exclusive of VAT.
• Key SLAs/KPIs: Not specified in the documents.
• Termination clauses: Either party may terminate with 14 days' notice.
• IP ownership: Not specified in the documents.
• Sub-contracting rules: Subcontractors must be disclosed, and the Prime Contractor must be designated prior to contract award.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The estimated contract value of €150,000 may suggest a low threshold for turnover requirements, potentially limiting competition.
• The requirement for specific insurance levels may exclude smaller firms that cannot meet these criteria.
• The tight timeline for the site visit and submission may pose challenges for bidders to prepare adequately.
• No incumbent is mentioned, which may indicate a lack of continuity or established relationships that could benefit bidders.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in commercial property advisory services. Viable bidders should possess:

• A strong background in property sales and marketing.
• Registration with the Property Services Regulatory Authority.
• The capacity to meet the insurance requirements specified.

Consortium bidding is permitted, allowing SMEs to collaborate with larger firms to enhance their capabilities. Preparation for the bid may require approximately 10-15 days, considering the need for detailed documentation and case studies. The absence of an incumbent may provide an opportunity for new entrants, but the specific insurance and experience requirements could limit participation.

11. Where to dig deeper

• Source RFT filename: Services_RequestForTender_EstateAgent_vFinal.docx
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement