The Provision of Organisational Review and Design Diagnostics Expertise

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1. At a glance

2. Scope of Work

The Environmental Protection Agency (EPA) requires expertise in organisational review and design diagnostics to assess and reconfigure its structure for future demands. The contract duration is envisaged to be 12-18 months, with a potential extension. The service provider will work under the direction of a seven-member EPA organisational review team, reporting to the Director General and the Senior Management Network (SMN).

The core activities include:

• Organisational Structure and Design Review:
• Reviewing the EPA's high-level organisational design, including the distribution of functions across its six Offices (Divisions).
• Assessing the balance, coherence, and effectiveness of the current structure in supporting strategic priorities.
• Conducting an "as is" analysis to understand current operations, work flows across offices, locations, and teams.
• Identifying barriers to agility, efficiency, and effectiveness.
• Proposing options for an organisational structure that reflects emerging needs, enables growth, and considers strategic distribution of functions across EPA locations.
• Corporate Functions Review:
• Examining corporate service functions (HR, ICT, communications, corporate governance) to determine if they are appropriately designed to support the EPA's role, mandate, and recent expansion.
• Alignment and Coordination Review:
• Assessing how Board, Director, and Programme Manager configurations and processes can best support effective and timely decision-making.
• Considering enhancements to the use of Board sub-committees and optimisation of external challenge and engagement with EPA advisory committees.
• Implementation Support:
• Developing a roadmap for implementation, including potential movement of functions and distribution of teams to meet business needs and skills gaps.
• Potentially providing assistance with planning and supporting the implementation of agreed organisational design recommendations, subject to business needs and budgetary constraints.

The service provider will be responsible for project management, providing organisational review expertise, designing and facilitating stakeholder consultations, analysing and synthesising stakeholder feedback, and assisting with the development of options for the SMN. The review aims to ensure the EPA is optimally configured to meet increasing demands, legislative remits, and scientific knowledge requirements, while remaining efficient and effective. The project will also explore how emerging technologies and digital developments can enable future work.

3. Background & buyer context

The Environmental Protection Agency (EPA) is an independent public body established under the Environmental Protection Agency Act, 1992. Its mandate is derived from legislation including the Waste Management Act, 1996, the Protection of the Environment Act, 2003, and the Radiological Protection (Miscellaneous Provisions) Act 2014. The EPA's functions include environmental licensing, enforcement, planning, education, monitoring, reporting, regulating greenhouse gas emissions, research, strategic environmental assessment, waste management, and radiological protection.

The EPA employs approximately 550 staff across headquarters in Wexford and seven regional locations. The organisation is currently experiencing increasing demands and expectations regarding its delivery across an expanding legislative remit, environmental regulation, and scientific knowledge provision.

This procurement is driven by the need to review the EPA's organisational structure to ensure it is optimally configured for efficiency and effectiveness in meeting these growing demands. The review seeks a future-focused, strategic approach to maintain the EPA's position in delivering its statutory functions. A subgroup of the EPA's Senior Management Network (SMN) has been tasked with leading this project, and they require external expertise in organisational review and design diagnostics.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement:
• Annual turnover of €200,000 per annum for each of the last three financial years.
• For recently established firms, pro-rata turnover will suffice.
• In the case of a grouping, this condition can be satisfied by the group members as a whole or by reliance on the lead applicant.
• Insurance:
• Public Liability: €6.5m
• Employer's Liability: €12.7m
• Professional Indemnity: €1m
• Bidders must confirm they have these insurances in place or can obtain them if successful.
• Certifications: Not specified for this tender.
• Past experience:
• Applicants must demonstrate successful delivery of services of a comparable nature and scale on three (3) occasions within the last three to five years.
• Contracts referenced must provide comprehensive information for relevance assessment.
• Personnel: Not specified for this tender, beyond requiring access to suitably qualified personnel.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The evaluation of applications will be based on the following criteria:

Criterion Weight (%) Sub-criteria