Request for Tender for the Provision of Drainage Cleaning, Inspection and Maintenance Services for the Shannon Airport Group

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor will provide drainage cleaning, inspection, and maintenance services for the Shannon Airport Group. This includes ensuring the operational efficiency and safety of drainage systems at the airport. The scope encompasses a range of activities, which are detailed as follows:

• Drainage Cleaning: Regular cleaning of drainage systems to prevent blockages and ensure proper flow.
• Inspection Services: Routine inspections of drainage systems to identify potential issues, including CCTV inspections.
• Maintenance Services: Scheduled maintenance to repair and maintain drainage infrastructure.
• Emergency Response: Provision of rapid response services for drainage-related emergencies, with a required on-site response time of within 4 hours.
• Documentation: Maintenance of records for all inspections, cleanings, and maintenance activities performed.
• Compliance: Adherence to all relevant health and safety regulations, including the provision of a Safety Statement and Health & Safety Management system.

The contractor must also demonstrate the capability to manage and operate specialized equipment for drainage cleaning and maintenance.

3. Background & buyer context

This procurement is initiated as part of Shannon Group plc's ongoing commitment to maintaining infrastructure at Shannon Airport. The need for these services arises from the airport's operational requirements and regulatory compliance mandates. The contract is expected to enhance the efficiency and reliability of drainage systems, which are critical for airport operations. The procurement aligns with Shannon Group's strategic objectives to ensure safety and operational excellence in airport management.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €250,000 per annum over the last three years (2023, 2024, 2025).
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Public Liability (Airside Works): €127 million
• Professional Indemnity: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 similar projects/contracts completed in the past 5 years, with a minimum value of €25,000.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the Most Economically Advantageous Tender (MEAT) principle. The following criteria will be used for scoring:

No minimum scoring threshold is specified for individual criteria, but overall compliance with the tender requirements is mandatory.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 20 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: Must be completed using the provided template.
• Case studies: At least 3, detailing projects valued at €25,000 or more.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be uploaded to the eTenders portal by the deadline.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: 3 years (36 months) with the option to extend for up to 12 months.
• Payment terms: Payments will be made within 30 days of receipt of a valid invoice.
• Key SLAs/KPIs: On-site response to emergencies within 4 hours.
• Liquidated damages: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Allowed, but the prime contractor must be clearly identified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The requirement for a minimum average annual turnover of €250,000 may limit participation from smaller firms.
• The insurance requirements, particularly for Public Liability (Airside Works) at €127 million, may pose a barrier for some bidders.
• The lack of specified minimum scoring thresholds for individual criteria could lead to subjective evaluations.

10. SME fit assessment

Small to medium-sized enterprises (SMEs) that can credibly bid must have:

• Relevant experience in drainage cleaning and maintenance services.
• The necessary insurance coverage as specified.
• The capacity to manage emergency response requirements.
• Consortium or subcontracting is permitted, allowing smaller firms to collaborate.
• Indicative bid-preparation effort is estimated at 10-15 days.
• The presence of an incumbent provider may influence the competitive landscape.

11. Where to dig deeper

• Source RFT filename: Request for Tender for Drainage Cleaning, Inspection and Maintenance Services for the Shannon Airport Group.docx
• eTenders CFT ID: Not specified.
• Contact email: etenders messaging service only.
• Important attachments:
• Appendix 1 — Requirements and Specification
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderers’ Statement / Form of Tender