LED Lighting and Emergency Escape Lighting Upgrade Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :--------------------------------------- | :------------------------------------------ | :------------- | :-------------- | :------- | :------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | Incorporated Orthopaedic Hospital of Ireland LED Lighting and Emergency Escape Lighting Upgrade Project Not stated €121,000.00 Not stated Not stated Not stated Not stated Not stated 2026-10-15 11:00:00 Not stated

2. Scope of Work

This tender seeks a contractor to upgrade and modernise the existing lighting infrastructure across various hospital wards and clinical areas of the Incorporated Orthopaedic Hospital of Ireland. The primary objectives are to increase energy efficiency and reduce carbon emissions through the installation of high-efficiency LED luminaires and emergency lighting systems. The scope includes the assessment, supply, and installation of these systems.

Key activities and deliverables include:

• Assessment and Survey: Contractors must conduct a full survey of existing fittings, verifying suitability for replacement and identifying any necessary modifications or additional works. This includes assessing specific requirements for ward areas, clinical spaces, offices, and external lighting.
• Luminaire Supply and Installation:
• Interior Lighting:
• Standard and Emergency Integrated Panels: 600x600mm and 300x1200mm/600x1200mm panels for suspended ceilings.
• Downlights: For wards, WCs, shower rooms, and canteens, requiring IP44 minimum and UGR < 19. Cut-out sizes require on-site verification.
• Surface Mount and Utility Fittings: Replacement for 2D fluorescent and standard batten fittings in stores and plant rooms.
• Ward-Specific Lighting:
• Bed Lighting: Replacement of T8 magnetic ballast luminaires and integration with existing Nurse Call systems in specific wards (Swan, Kincora, Vernon).
• Night Lighting: Provision of modern, dedicated, glare-free night lighting solutions for clinical environments.
• Shaver Lights: Ergonomically selected for easy operation by persons with visual impairments and/or mobility difficulties in ward en-suites/bathrooms.
• External Lighting: Replacement of post-top luminaires from low-pressure sodium to LED, requiring IP66 minimum, 4000K CCT, and efficacy greater than 150 lm/W.
• Emergency Lighting: All emergency fittings must be LED, self-test type, compliant with IS3217:2023, and include integrated emergency packs with self-test capability. Lumen output in emergency mode must meet required lux levels for escape lighting.
• Additional Works:
• Modification and Introduction of Luminaires: Itemising and budgeting for associated works if new electrical infrastructure is required.
• Emergency Lighting Additions: Positioning emergency luminaires within 2 metres of final exits and required locations, with a minimum of 5 lux at points of egress.
• Clean-up and Remediation: Ensuring all works are cleaned to a high standard and waste is disposed of responsibly.
• Optional Elements (Priced Separately):
• Energy Monitoring Systems: Installation of web-accessible energy meters for circuits worked upon, with IOT accessibility, digital readout, and non-proprietary software. Requires 12 months of technical support.
• Specialised Lighting Controls: Installation of batten-mounted PIR occupancy sensors for non-frequented areas (plant rooms) and offices. PIRs for offices must detect fine motor movements and be programmable via remote with specific time delays. Provision for switching off lights in daylight conditions is required for offices with windows.
• Documentation and Training: Provision of O&M manuals and training for staff on using new lighting installations, controls, and energy monitoring systems.
• Phasing: Works may be phased on a ward-by-ward or area-by-area basis.

3. Background & buyer context

This project is driven by the Incorporated Orthopaedic Hospital of Ireland's objective to upgrade and modernise its existing lighting infrastructure. A key strategic driver is the enhancement of energy efficiency to reduce operational costs and carbon emissions, aligning with broader public sector sustainability goals. The tender documents indicate a need for modern, high-efficiency LED lighting solutions across various clinical and non-clinical areas within the hospital. The project may be delivered in phases, allowing for flexibility in budget allocation and implementation.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance: Not specified for this tender.
• Certifications:
• All proposed equipment must meet or surpass Triple E eligibility criteria, with official certification and documentation required.
• Control gear/drivers must conform to ENEC standards or provide equivalent technical documentation.
• Installation must comply with IS3217:2023 for emergency lighting.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Emergency luminaires must be positioned within 2 metres of final exits and other required locations, with a minimum of 5 lux at points of egress.

5. Award criteria & scoring

The award will be made on the basis of the Most Economically Advantageous Tender (MEAT).

6. Submission requirements

• Method statement / response document:
• Contractors must review and assess the provided lighting calculator.
• Proposed replacement fittings are guides; contractors must verify suitability on-site and ensure final products meet absolute requirements.
• Tender response must clearly itemise and budget for all associated works for new electrical infrastructure, modifications, or removals.
• Pricing must be submitted in Euro (€), exclusive of VAT.
• Contractors must submit their own filled copy of the "260605-SEAI-Lighting-Upgrade-calculator-RFQ-issue" for all worksheets S1-S11, covering data for columns Z to AG.
• Contractors are required to fill in sections AE5 to AE8 to account for additional costs.
• CVs: Not specified for this tender.
• Pricing schedule:
• Table 2 at page 10 provides a summary of the proposed cost breakdown for Site (S1) as an example.
• Pricing must be broken down by area/zone as per the provided spreadsheet.
• Separate costs are required for optional lighting controls for staff-occupied offices and optional energy monitoring systems.
• Case studies: Not specified for this tender.
• Declarations: Not specified for this tender.
• Mandatory site visit: A full survey of all fittings in situ is strongly recommended. Specific cut-out sizes for downlighters require physical assessment by the contractor prior to ordering.
• Submission portal: Not specified for this tender.

7. Key dates & process

8. Contract terms that matter

• Term + extension structure: Not specified for this tender.
• Payment terms:
• Phased Works: 90% payment after completed installation for each phase; final 10% at the end of a 12-month defects liability period.
• All Areas (Single Project): 80% at completion of install and all snags resolved; 20% at the end of the defects liability period (12 months from completion), provided no new faults have appeared and all snag items are resolved.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages or penalty regimes: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.
• Parent-company guarantee or bond requirements: Not specified for this tender.

9. Risks, red flags & unusuals

• Detailed pricing breakdown: The requirement for extensive pricing breakdowns, including optional elements and specific area-based costing, indicates a need for meticulous proposal preparation.
• Integration with Nurse Call System: The critical requirement to leave the Nurse Call system intact and fully operational when replacing bed lighting presents a significant technical risk if not managed carefully.
• Optional Elements: The hospital reserves the right to include or exclude optional energy monitoring and lighting controls at the award stage, meaning bidders must price these separately but cannot assume they will be part of the final contract.
• Site-Specific Verification: The emphasis on on-site verification for downlighter cut-out sizes and the general recommendation for a full survey highlights potential variations from the provided documentation that could impact project scope and cost.
• Triple E Criteria: Strict adherence to Triple E criteria for all products, with mandatory certification, may limit the pool of eligible suppliers.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with specialised expertise in electrical contracting, particularly in lighting upgrades and emergency lighting installations within healthcare environments.

• Credible Bidders: A viable bidder would possess proven experience in LED lighting installations, emergency lighting compliance (IS3217:2023), and potentially experience with hospital environments and their specific infection control requirements. Certification to Triple E criteria is mandatory.
• Consortium/Sub-contracting: The documents do not explicitly prohibit or encourage consortiums or sub-contracting. However, the emphasis on specific technical compliance and the need for a thorough site survey suggests a lead contractor with direct capability is preferred.
• Indicative Bid-Prep Effort: Bid preparation will require significant effort due to the detailed technical specifications, the need for on-site verification, and the extensive pricing schedule required. This could range from 5-10 days for a well-prepared SME, including site visits and technical assessment.
• Pwin Signal: The tender is open, with no named incumbent or previous winners explicitly mentioned. The high weighting on price (70%) suggests competitive pricing will be a key factor. The mandatory Triple E criteria and specific technical requirements for emergency lighting and nurse call integration will be critical differentiators.

11. Where to dig deeper

• Source RFT Filename(s):
• [UpLoad TFS-IOH-CH-001-EEL Additions.pdf]
• [UpLoad Hospital Lighting Upgrade.docx]
• [Worksheet in C Users mmillar AppData Local Microsoft Windows INetCache Content.Outlook XG5S6259 260605-RFQ-for-Replacement-Lighting-Installations-V7.xlsx]
• eTenders CFT ID: Not specified for this tender.
• Contact Email / Clarification Portal:
• Adam Key: [email protected]
• Michelle Millar: [email protected]
• Most Important Attachments:
• "Hospital Lighting Upgrade & Modernisation Request for quotation (RFQ): Project Brief" (within Hospital Lighting Upgrade.docx)
• "260605-SEAI-Lighting-Upgrade-calculator-RFQ-issue" (Excel spreadsheet)
• TFS-IOH-CH-001-EEL Additions.pdf (drawings detailing areas)