LED Lighting Upgrade - Sligo TC

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks an electrical contractor to undertake an LED lighting upgrade at the Sligo Training Centre. The project involves the replacement of existing non-LED light fittings with new LED installations. The scope encompasses the full lifecycle of the upgrade, from initial assessment to final implementation.

Key activities and deliverables include:

• Detailed Survey: A comprehensive survey of all existing electrical sub-systems within the Sligo Training Centre.
• Lighting Refurbishment Works:
• Disconnecting and removing all existing non-LED light fittings.
• Installing new LED light fittings.
• Ensuring compliance with ETCI Wiring Regulations regarding cable capacity in trunking or underfloor ducting.
• Protecting combustible materials and timber floors/skirting boards from heat generated by new fittings.
• Site Operations:
• The Sligo Training Centre is a live teaching facility. Contractors must ensure works do not impact the safe operation for clients and users.
• Adherence to Safety, Health and Welfare at Work Act 2005 and associated regulations, including the Safety Statement and Construction Regulations 2013.
• Project Management: The contractor will be responsible for managing the project to ensure minimal disruption to the operational facility.

The works are located at MSLETB Training Centre, Ballytivnan, Sligo F91 N284. The project is categorised as Type 1, indicating a project value of less than €500,000.

3. Background & buyer context

This procurement is for an LED lighting upgrade at the Sligo Training Centre, managed by Mayo Sligo and Leitrim ETB (MSLETB). The initiative aligns with general public sector objectives for energy efficiency and infrastructure modernisation. While not explicitly linked to a named national programme, such upgrades are consistent with broader government strategies for sustainable public buildings and operational cost reduction. The tender documentation is prepared using standard Office of Government Procurement (OGP) templates, indicating adherence to established public procurement practices. No incumbent contractor is mentioned. The strategic driver is to improve the energy performance and potentially the lighting quality within the Sligo Training Centre.

4. Eligibility & selection criteria

To be considered for this tender, applicants must meet the following minimum qualification criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event. Maximum excess of €6,500 for property only.
• Employer's Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event. Maximum excess of €6,500.
• Professional Indemnity Insurance: Minimum cover required, complying with specified conditions. Cover on Each And Every claim basis and on an Annual Aggregate basis. Specific monetary limits for these are not stated in the provided text.
• Certifications:
• Applicants must be enrolled on a professional or trade register in accordance with Annex XI of Directive 2014/24/EU.
• Compliance with ETCI Wiring Regulations is required.
• Past experience: Not specified for this tender.
• Personnel:
• Managerial Qualifications: Declaration required.
• Personnel Qualifications: Declaration required.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

This tender uses an Open Procedure, and suitability assessment is conducted on a Pass/Fail basis for qualification criteria. The provided documentation outlines the qualification criteria but does not detail the specific award criteria or scoring mechanism for the tender evaluation itself. Typically, in public sector tenders, award criteria would include a combination of price and quality, often referred to as Most Economically Advantageous Tender (MEAT). However, the specific weighting and sub-criteria for the award stage are not detailed in the provided extracts.

6. Submission requirements

Applicants must submit the following documents as their SAQ Submission:

• Part 2 of the Questionnaire: This section contains applicant details and declarations.
• eESPD or Appendix A: Required where applicable, for self-declaration regarding exclusion grounds.
• Evidence or supporting documentation: As required by the Questionnaire for specific criteria.

Specific requirements for evidence submission:

• Documentary Evidence Required: Applicants must provide the specified information.
• Declaration Required: Applicants must complete the Declaration in the Applicant’s Details and Declaration document, and may also respond via eESPD. Supporting documentation may be requested.
• Not Required: Applicants should not provide information for these criteria.

The SAQ Submission must be made electronically via eTenders. Applicants must ensure all declarations are signed. Where an applicant is a consortium, joint venture, or partnership, each member must submit a completed eESPD if required.

7. Key dates & process

8. Contract terms that matter

The provided documentation focuses on the pre-qualification and submission stages. Specific contract terms, such as duration, payment schedules, Service Level Agreements (SLAs), liquidated damages, termination clauses, intellectual property rights, sub-contracting rules, or performance bonds, are not detailed in the extracted Suitability Assessment Questionnaire. These terms would typically be found in the full suite of tender documents, such as the Instructions to Tenderers or the draft contract.

9. Risks, red flags & unusuals

The primary unusual aspect is the absence of specific financial turnover requirements (3.3a is marked "Not Required"). This, combined with the relatively modest estimated value of €250,000, suggests the tender may be accessible to a broader range of electrical contractors, including smaller firms, provided they meet the insurance and professional registration criteria. The requirement for a detailed survey and the constraint of operating within a live teaching facility present operational risks that require careful planning and execution by the successful contractor. The project is categorised as Type 1, which is the lowest project value band, reinforcing the idea that it is not a large-scale or high-complexity project.

10. SME fit assessment

This tender appears to be structured to allow Small and Medium-sized Enterprises (SMEs) to participate. The absence of a minimum annual turnover requirement (3.3a is "Not Required") is a significant factor. Viable bidders would likely be electrical contractors with established professional indemnity, public liability, and employer's liability insurance meeting the specified minimums. They must also be registered on a relevant professional or trade register. The estimated value of €250,000 is within the range typically handled by SMEs. Consortium or sub-contracting is permitted, as indicated by the provisions for "Reliance on Resources" and "Specialist Skill Providers." The bid preparation effort is likely moderate, focusing on demonstrating insurance compliance, professional registration, and a clear methodology for conducting the survey and upgrade within an operational facility. The "Pwin" (probability of winning) signal is neutral, as no incumbent or previous winner is identified, and the criteria are standard.

11. Where to dig deeper

• Source RFT filename: MSLETB LED QC2_SAQ_Open_Procedure_Part_1_v3.pdf
• eTenders CFT ID: Not specified in provided text.
• Contact email or clarification portal: Not specified in provided text.
• Most important attachments:
• Suitability Assessment Questionnaire (Part 1)
• Instructions to Tenderers (referenced, but not provided)
• Part 2 of the Questionnaire (Applicant Details and Declaration)