LA3839C - CFT - UCD - Supply, Installation, and Commissioning of a Two-Stage Anaerobic Digestion System (TSAD)

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1. At a glance

2. Scope of Work

This tender seeks the supply, installation, and commissioning of a Two-Stage Anaerobic Digestion System (TSAD) for University College Dublin (UCD). The system will function as an element of a pilot plant facility. This facility is intended for use by industry, entrepreneurs, and researchers to validate and scale new technologies and processes for converting Ireland's natural land and sea resources, including agri-food processing by-products, into high-value products for diverse sectors. The TSAD will be employed to generate databases demonstrating the feasibility, capacity, efficiency, and economic viability of specific processes, and to produce samples for technical applications.

The scope of work includes:

• Supply and Delivery: Provision of the complete Two-Stage Anaerobic Digestion System.
• Installation: On-site installation of the system at UCD Lyons Farm.
• Commissioning: Ensuring the system is fully operational and meets specified performance standards.
• Inspection Testing: The winning tenderer must conduct an inspection test of the equipment and necessary components after installation. This includes:
• Pressure and leak test verification.
• Electrical installation and loop test verification.
• Pump and agitator performance test verification.
• Verification of pressure equipment technical documentation and product contact materials.
• Control loop test and PLC verification.
• Alarm/interlock verification.
• Training:
• Introductory mechanical, operational, and process control training for a minimum of two personnel for a minimum of two days during the Factory Acceptance Testing (FAT) phase.
• Equipment operation training for a minimum of four laboratory staff for a minimum of two days immediately after installation. This training must be conducted by fully qualified personnel.
• Documentation: Provision of all necessary technical documentation, including pressure equipment technical documentation and product contact materials.
• Environmental Standards: The system must be designed to meet specified environmental standards, including ISO 14001 (Environmental Management) and ISO 50001 (Energy Management).

The contract term is initially 36 months, with a potential for extensions up to a maximum of 48 months.

3. Background & buyer context

This procurement is being conducted by the Education Procurement Service (EPS) on behalf of University College Dublin (UCD). The acquisition of the Two-Stage Anaerobic Digestion System (TSAD) is part of UCD's initiative to establish a pilot plant facility. This facility aims to support innovation and research by providing a platform for industry, entrepreneurs, and researchers to develop and scale technologies for converting natural resources into high-value products. The project aligns with broader national objectives related to sustainable resource utilization and the bioeconomy. The tender is being run under an open procedure, as per EU regulations.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered compliant:

• Turnover requirement: Average annual turnover relating to the specified services must have exceeded €157,500 over the three years 2022, 2023, and 2024.
• Insurance:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Certifications:
• Accreditation confirming a partnership between the tenderer and the instrument source manufacturer for the proposed solution, demonstrating the tenderer's ability as an authorised provider.
• Confirmation of an organisation's Health and Safety statement.
• ISO 14001 (Environmental Management) and ISO 50001 (Energy Management) standards are required for the system.
• Past experience: Details of two contracts undertaken within the last three years demonstrating experience of successfully providing a service of similar scope, scale, and complexity. A maximum of one reference can be from UCD.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender, beyond the installation location at UCD Lyons Farm.

Note: For companies with an annual turnover less than €12 million, audited accounts are not necessary; a statement of accounts from the company's accountant will suffice.

5. Award criteria & scoring

The award of the contract will be based on the Most Economically Advantageous Tender (MEAT), determined by a combination of quality and price. Tenderers must achieve a minimum of 60% on all award criteria, excluding Ultimate Cost, to avoid elimination.

Criterion Weight (%) Sub-criteria