Provision of Bus Stop Information Printed Material – Supply and Replacement

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The National Transport Authority (NTA) requires a supplier to provide printed materials for bus stop infrastructure nationwide. This includes the printing, supply, and delivery of vinyl and PVC plastic prints for bus stop pole flags, shelter head plates, information display units, and information display panels. The contract also includes the potential replacement of these printed materials on existing infrastructure.

The scope encompasses the following key activities and deliverables:

• Printing and Supply:
• Vinyl prints for stainless steel Bus Stop Pole Flags (two faces per flag).
• Vinyl prints for Bus Stop Shelter Head Plates (two faces per plate).
• PVC plastic prints for Bus Stop Pole Information Display Units (two faces per unit).
• PVC plastic prints for Bus Stop Shelter Information Display Panels (one face per panel).
• Product Requirements:
• Prints must meet specified dimensions for various bus stop components (e.g., Type C, F, E flags; Size 1, 2 display units; various panel sizes).
• Materials must achieve a minimum design life of 8 years and be UV resistant, fade resistant, and suitable for outdoor exposure.
• Vinyl prints require adhesive backing suitable for stainless steel, painted mild steel, or cast iron. Specific material requirements include cast vinyl 3M IJ180Cv3 Controltac with 3M 8580M overlaminate, or equivalent.
• PVC plastic prints must be 510gsm Reinforced Scrim PVC.
• All inks must be UV protected.
• Delivery:
• Printed products to be delivered within three weeks of a written order and receipt of PDF designs.
• Deliveries are required throughout the Republic of Ireland across five defined regions.
• Replacement Services:
• At the NTA's request, the supplier will replace existing prints on bus stop infrastructure.
• This may involve on-site work, at the supplier's premises, or at the NTA's contractor's premises.
• Activities include transport, removal of existing prints, surface preparation, application of new prints, reinstallation, and safe disposal of waste.
• The supplier must ensure bus stopping locations remain operational during replacement activities, providing temporary arrangements if necessary.
• Risk Assessments and Method Statements (RAMS) must be prepared and maintained.
• Compliance with health and safety legislation, including traffic and pedestrian management, is mandatory.
• Training:
• The supplier shall provide training to the NTA's contractors on the installation, use, maintenance, and removal of printed materials, if requested.
• Quality Management:
• Operation of a quality management system aligned with ISO 9001:2015 or an equivalent standard.
• Record Keeping:
• Maintenance of records for completed replacement activities, including Bus Stop Number, coordinates, asset type, date of installation, and photographs.

The contract has an initial term of two years, with an option for two additional one-year extensions, resulting in a maximum contract term of four years.

3. Background & buyer context

The National Transport Authority (NTA) is a statutory non-commercial body established under the Dublin Transport Authority Act 2008 and expanded by the Public Transport Regulation Act 2009. Its remit covers national transport functions, including procuring public transport services, providing integrated ticketing and information, developing an accessible public transport network, and managing bus infrastructure.

This procurement aligns with the NTA's ongoing efforts to enhance public transport information availability at bus stops nationwide. This involves the installation of new infrastructure and the upgrading of existing facilities. The provision of clear, durable, and up-to-date printed information at bus stops is a critical component of this strategy, ensuring passengers have access to essential route and service details. The current procurement seeks to secure a supplier for the ongoing supply and replacement of these printed materials.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• A minimum average annual turnover of €400,000 in any financial year during the period 2022.
• Insurance:
• Employer's Liability: €13,000,000 each and every claim.
• Public Liability: €6,500,000 each and every claim.
• Product Liability: €6,500,000 each and every claim.
• Certifications:
• Operation of a quality management system aligned with ISO 9001:2015 or an equivalent internationally recognised standard. Evidence must be provided upon request.
• Past experience:
• Not specified for this tender.
• Personnel:
• Not specified for this tender.
• Geographic / facility constraints:
• The supplier must be capable of delivering throughout the Republic of Ireland across five defined regions.

5. Award criteria & scoring

The award of the contract will be based on the following criteria:

Criterion Weight (%) Sub-criteria