Refurbishment of main reception, board room and CEO office
Value
€300k
Deadline
02 Jul
02 Jul 2026
Value
€300k
Deadline
02 Jul
Refurbishment of reception and office spaces at HPRA in Dublin
Refurbishment of reception and office spaces at HPRA in Dublin
Bidder profile
SMEs with refurbishment experience, particularly in public sector projects, are encouraged to apply.
Risks & flags
- short contract duration
- insurance requirements
- performance bond challenges
Briefing
AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.
1. At a glance
| Buyer | Health Products Regulatory Authority |
|---|---|
| Title | Refurbishment of main reception, board room and CEO office |
| CPV / category | not stated |
| Estimated value | €300,000 |
| Per-year (if multi-year) | not stated |
| Procedure type | Short Public Works Contract |
| Lots | not stated |
| Location | Kevin O’Malley House, Earlsfort Terrace, Dublin 2 |
| Contract length | 42 days |
| Submission deadline | 2026-07-02 11:00:00 |
| Go-live / start | 2026-09-01 |
2. Scope of Work
The contract involves the refurbishment of the main reception area, board room, and CEO office at the Health Products Regulatory Authority's premises in Dublin. The project is expected to be completed within a timeframe of 42 days from the commencement date.
The contractor's day-to-day activities will include:
- Demolition and Site Preparation: Removal of existing fixtures and fittings in the reception, board room, and CEO office.
- Construction Work: Installation of new partitions, ceilings, and flooring.
- Electrical and Lighting Installation: Upgrading electrical systems and installing new lighting fixtures, including DALI-controlled LED lights.
- Painting and Finishing: Applying new paint and finishes to walls and ceilings.
- Furnishing: Supplying and installing new furniture for the reception and board room.
- Compliance and Quality Assurance: Ensuring all work meets relevant building codes and standards, including BS EN 62305 for lightning protection and EN 12464 for lighting design.
The project will be executed in accordance with the Short Public Works Contract conditions and will require the contractor to coordinate with the HPRA’s designated project supervisor.
3. Background & buyer context
The refurbishment is part of the HPRA's initiative to modernize its facilities to enhance operational efficiency and improve the working environment for staff and visitors. This procurement aligns with the government’s broader strategy to upgrade public sector infrastructure. The HPRA has a history of maintaining high standards in its facilities, and this project is expected to further enhance its operational capabilities. No incumbent contractor is mentioned.
4. Eligibility & selection criteria
Bidders must meet the following eligibility and selection criteria:
- Turnover requirement: Not specified for this tender.
- Insurance:
- Public Liability Insurance: Minimum cover of €6,500,000 for any one event.
- Employer's Liability Insurance: Minimum cover of €13,000,000 for any one event.
- Certifications: Not specified for this tender.
- Past experience: Not specified for this tender.
- Personnel: Not specified for this tender.
- Geographic / facility constraints: Not specified for this tender.
5. Award criteria & scoring
Bids will be evaluated based on the following criteria:
| Criterion | Weight (%) | Sub-criteria | Pass/Fail Thresholds |
|---|---|---|---|
| Price | 60 | Not specified | Not specified |
| Quality of Work Plan | 40 | Not specified | Not specified |
The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on the best balance between price and quality.
6. Submission requirements
Bidders must submit the following documents:
- Method statement / response document: Use the provided template, with a maximum of 10 pages.
- CVs: Include CVs for key personnel, limited to 2 pages each.
- Pricing schedule: Must follow the specified format in the tender documents.
- Case studies: Provide 2 case studies of similar projects, with values ranging from €100,000 to €300,000.
- Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
- Mandatory site visit: Not specified.
- Submission portal: All submissions must be made via eTenders, adhering to the specified format rules.
7. Key dates & process
| Event | Date |
|---|---|
| RFT issued | 2026-06-01 |
| Clarification deadline | 2026-06-15 |
| Tender deadline | 2026-07-02 11:00:00 |
| Expected award | 2026-07-16 |
| Contract start | 2026-09-01 |
| Go-live / mobilisation | 2026-09-01 |
8. Contract terms that matter
Key contract terms include:
- Contract length: 42 days from the start date.
- Payment terms: Monthly interim payments of 90% of the value of works completed and materials delivered, with the remaining 10% payable upon substantial completion.
- Liquidated damages: €285.00 per day for delays beyond the contract completion date.
- Performance bond: Required at 10% of the contract price until substantial completion, reducing to 5% thereafter.
- Termination clauses: The employer may terminate the contract if the contractor fails to meet specified obligations.
- Sub-contracting rules: The contractor may not assign the contract without the employer's consent.
9. Risks, red flags & unusuals
Potential risks and concerns specific to this tender include:
- The relatively short contract duration of 42 days may pose challenges for timely completion, especially if unforeseen issues arise.
- The absence of specified turnover and past experience requirements may lead to a wider range of bidders, potentially affecting the quality of submissions.
- The requirement for a performance bond could limit participation from smaller firms that may not have the financial capacity to secure such a bond.
10. SME fit assessment
This tender is suitable for small to medium-sized enterprises (SMEs) with experience in refurbishment projects. Viable bidders should have:
- Relevant construction experience, particularly in public sector projects.
- The ability to meet insurance requirements, including public and employer's liability.
- Capacity to complete the project within the specified timeframe.
Consortium or sub-contracting arrangements are not explicitly mentioned, suggesting that bidders should be capable of delivering the project independently. The indicative bid preparation effort is estimated at 10-15 days. The incumbent's strength is not specified, but the absence of a named incumbent may indicate an open competition.
11. Where to dig deeper
- Source RFT filename: A2502 Tender & Schedule _FTS-6_v1.7_06-11-2025.docx
- eTenders CFT ID: not specified
- Contact email: Aisling Holly, HPRA
- Important attachments:
- Appendix B2 — Suitability Assessment
- Mandatory Requirements Schedule
- PW-CF6 v1.15 Short Public Works Contract
Can you bid?
Public liability insurance
€6,500,000
Named standards / methodologies
Scoring
Most Economically Advantageous Tender
Documents (45)
1. 26126 - HPRA_Ground & 3rd floor Small_Electrical Specification (Cover) Rev. T01.pdf
157.2 KB · Specification
1859D HPRA Project Particulars Preliminaries 03.06.26.pdf
532.9 KB · Specification
2. 26126 - HPRA_Ground & 3rd floor Small_M&E Scope of Works Description_Rev. T01.pdf
487.4 KB · Specification
3. 26126 - HPRA_Ground & 3rd floor Small_General Electrical Specification Rev. T01.pdf
814.1 KB · Specification
4. 26126 - HPRA_Ground & 3rd floor Small_Particular Electrical Specification Rev. T01.pdf
440.6 KB · Specification
6. 26126 - HPRA_Ground & 3rd floor Small_Electrical Specification Section 04 (FOT) Rev. T01.pdf
197.5 KB · Specification
A2502 HPRA SPECIFICATION 25-05-26.pdf
229.9 KB · Specification
Volume A1 - Project Particulars.zip
960.5 KB · Specification
Volume A2 - Specification.zip
3.2 MB · Specification
A2502 HPRA Volumes ABC Contents.pdf
600.7 KB · RFT / Invitation to Tender
A2502 Instructions to Tenderers_ITTW4_Open_Procedure_Short_Form_v2.0_18-11-2024.docx
65.2 KB · RFT / Invitation to Tender
Volume B Tender and Schedule.zip
126.0 KB · RFT / Invitation to Tender
1859D HPRA Pricing Document 03.06.26.pdf
529.2 KB · Pricing / BOQ / Schedule of Rates
5. 26126 - HPRA_Ground & 3rd floor Small_Electrical Summary of Prices Rev. T01.pdf
193.7 KB · Pricing / BOQ / Schedule of Rates
Volume C Pricing Documents.zip
661.8 KB · Pricing / BOQ / Schedule of Rates
A2502 Contractor_Suitability_Declaration_for_Small_Works.docx
33.5 KB · Contract / Agreement / Terms
A2502 MF_1.22_Project_Supervisor_09-04-2020.docx
37.5 KB · Contract / Agreement / Terms
PW-CF6_Contract_v1.15_25-11-2025.pdf
431.0 KB · Contract / Agreement / Terms
A2502 MF_1.23_Rates_of_Pay_09-04-2020.docx
36.9 KB · Form / Declaration / Certificate
A2502-06-002 - Demolitions.pdf
254.1 KB · Drawing / Plan / Layout
A2502-06-100 - Proposed Plans - Reception - boardroom - CE.pdf
306.2 KB · Drawing / Plan / Layout
A2502-06-110 - Proposed RCP - Reception - Boardroom - CEO .pdf
267.9 KB · Drawing / Plan / Layout
A2502-06-120 - Wall Elevation - Reception.pdf
2.3 MB · Drawing / Plan / Layout
A2502-06-121 - Wall Elevation - Boardroom.pdf
2.0 MB · Drawing / Plan / Layout
A2502-06-122 - Wall Elevation - CEO office.pdf
1.4 MB · Drawing / Plan / Layout
A2502-06-200 - DETAILS-RECEPTION.pdf
589.3 KB · Drawing / Plan / Layout
A2502-06-201 - DETAILS-ENT STAIRS.pdf
498.4 KB · Drawing / Plan / Layout
A2502-06-202 - DETAILS-BOARDROOM JOINERY 2.pdf
552.9 KB · Drawing / Plan / Layout
A2502-06-203 - DETAILS-CEO OFFICE- JOINERY.pdf
384.3 KB · Drawing / Plan / Layout
A2502-06-204 - DETAILS-BOARDROOM TABLE.pdf
217.8 KB · Drawing / Plan / Layout
A2502-06-205 - DETAILS-FLANK WALL SCREEN.pdf
502.5 KB · Drawing / Plan / Layout
A2502-06-206 - DETAILS-RADIATOR PANELLING.pdf
634.7 KB · Drawing / Plan / Layout
A2502-HPRA Earsfort Terrace - Drawing Issue Sheet - TENDER - 2026.05.25.p.pdf
117.8 KB · Drawing / Plan / Layout
HPRA - Ground Floor & Third floor_Services Alteration Mark up.pdf
433.8 KB · Drawing / Plan / Layout
Volume A3 - Drawings.zip
4.8 MB · Drawing / Plan / Layout
26126 - HPRA - Wink lighting luminaire schedule _ Rev T0.pdf
1.2 MB · Appendix / Annex
26126_HPRA_Health & Safety Design Risk Assessment (M&E) 24-6-26.pdf
253.8 KB · Appendix / Annex
A2502 ITTW4_Invitation_to_Tender_Letter.doc
31.5 KB
A2502 SKA - DESIGN RISK ASSESSMENT.pdf
135.8 KB · Appendix / Annex
A2502 Tender & Schedule _FTS-6_v1.7_06-11-2025.docx
61.5 KB · Appendix / Annex
A2502-06-002 - Demolitions - Metec Mech Existing.pdf
415.6 KB
A2502-06-100 - Proposed Plans - Reception - boardroom - CE (1) Metec Mech Proposed.pdf
936.6 KB
HPRA Schedule of Works 08-06-2026.pdf
44.3 KB · Appendix / Annex
HRPA Offices - Preliminary Safety & Health Plan Rev.A.pdf
4.1 MB · Appendix / Annex
Volume D Information Pack.zip
4.3 MB · Appendix / Annex
Original notice text
Refurbishment of main reception, board room and CEO office
AI analysis updated 2 months, 2 weeks ago
Value
€300k
Deadline
02 Jul
Location
Kevin O’Malley House, Earlsfort Terrace, Dublin 2
Procedure
Open
Clarification
15 Jun 2026
eTenders ID
8321338
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