Provision of Face-to-Face Fundraising Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-----------------------------------------|------------------------------------------------|----------------|-----------------|----------|----------------|------|----------|------------------|-------------------------------|------------------| Enable Ireland Disability Services Ltd Provision of Face-to-Face Fundraising Services 2026 not stated €330,000 not stated Open procedure not stated not stated 5 months (with possible 2-month extension) 25th June 2026, 11:00 AM not stated

2. Scope of Work

The contractor is responsible for providing face-to-face fundraising services to Enable Ireland during 2026. The primary objective is to recruit new regular donors through direct engagement with the public at agreed locations. The scale of the operation involves comprehensive campaign planning and execution, along with the recruitment and training of fundraisers.

Key activities include:

• Campaign Planning and Delivery: Developing strategies to engage potential donors effectively.
• Recruitment and Training of Fundraisers: Sourcing and preparing personnel to represent Enable Ireland in public engagements.
• Compliance: Ensuring adherence to all applicable regulatory and data protection requirements.
• Performance Monitoring and Reporting: Tracking fundraising outcomes and providing regular updates to the contracting authority.
• Operational Support: Managing logistics and resources necessary to achieve donor recruitment targets.

The services are expected to be delivered across various locations in Ireland, with a focus on maximizing donor engagement and retention rates. The contractor must also provide detailed forecasts of expected gross/net income and projected donor attrition rates over the contract term.

3. Background & buyer context

This procurement aligns with Enable Ireland's strategic objectives to enhance fundraising capabilities and expand its donor base. The initiative is part of a broader effort to improve service delivery for individuals with disabilities, supported by government funding. The timing of this tender reflects a renewed focus on sustainable fundraising practices in the non-profit sector, particularly in light of recent economic challenges. The incumbent provider is not specified in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement: Minimum average annual turnover of €250,000 related to services of a similar nature over the last three financial years.
• Insurance:
• Employer’s Liability: €12,700,000 limit for any one claim.
• Public Liability: €6,500,000 limit for any one claim.
• Certifications: Not specified for this tender.
• Past Experience: Demonstrated experience in delivering at least two contracts of a similar nature and scale within the last year.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Ability to operate within Ireland.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, focusing on the best balance of price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement / Response Document: Follow the named template with specified page limits.
• CVs: For key personnel, adhering to a specified page count.
• Pricing Schedule: Complete the named template.
• Case Studies: Provide two relevant examples, detailing value and outcomes.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Submission Portal: All submissions must be made via the electronic tenderbox on eTenders.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial duration of 5 months, with the possibility of two extensions of up to 2 months each.
• Payment Terms: Payments will be made in accordance with the Services Contract, with all prices quoted being inclusive of all costs.
• Key SLAs/KPIs: Performance monitoring will be required, with specific targets for donor recruitment.
• Termination Clauses: Either party may terminate the contract with one month’s written notice.
• IP Ownership: Not specified for this tender.
• Sub-contracting Rules: The successful Tenderer must designate a Prime Contractor responsible for the contract.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover Requirement: The average annual turnover requirement of €250,000 may limit participation from smaller firms.
• Geographic Constraints: The requirement to operate within Ireland may exclude international bidders.
• Performance Monitoring: The emphasis on performance outcomes could impose significant operational pressures on the contractor.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in fundraising or similar customer acquisition activities.

• Credible Bidders: Firms with a proven track record in face-to-face fundraising or related services can bid.
• Consortium/Sub-contracting: Bidders may form consortia, but a single entity must be designated as the Prime Contractor.
• Bid Preparation Effort: Estimated preparation time is significant, likely requiring several days to compile necessary documentation.
• Pwin Signal: The absence of a specified incumbent may provide opportunities for new entrants, but the turnover requirement may favor established firms.

11. Where to dig deeper

• Source RFT Filename: Provision of Face to Face Fundraising Services 2026 Request for Tender 25 May 2026.docx
• eTenders CFT ID: Not specified
• Contact Email: Not specified
• Important Attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement