Printed Matter Services Framework Agreement

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This procurement establishes a multi-party framework agreement for the supply of printed matter to Galway and Roscommon Education and Training Board (GRETB) schools, centres, and offices. The framework will operate for an initial term of two years, with the possibility of two extensions, each up to 12 months. GRETB reserves the right to add or remove locations throughout the contract term.

The scope encompasses the provision of a wide range of printed materials, including but not limited to:

• Banners
• Behaviour reports
• Booklets
• Brochures
• Catalogues
• Certificates
• Christmas cards
• Compliment slips
• Delivery dockets
• Enrolment packs
• Envelopes with school logo
• Exam answer booklets/paper
• Flyers
• GDPR Visitor Books, Late Sign in Books, Early Departure Books, Accident Books
• Headed paper
• Invoices
• Leaflets
• Manuals
• Newsletters
• Notepads (personalised)
• Programmes
• Prospectus (including School Prospectus)
• Parents’ Handbook
• Posters
• Receipt books (personalised)
• Reports
• Roll books
• Sponsorship cards
• Student contracts
• Subject choice Handbooks
• Tickets
• Wellbeing passports

Requirements will vary across GRETB's network of 18 post-primary schools, 2 Community National schools, 1 Special Education School, 1 Post Leaving Certificate College, 1 Training Centre, and various Adult Services locations. Orders will vary in size and frequency, with an all-year-round ordering facility required. Design works may also be an element of the service.

Deliveries are required to all GRETB sites, with specific requirements for vehicle access and off-loading. Delivery within one week of order is standard, but shorter periods (e.g., 24 hours for exam materials) may be necessary. Suppliers must remove and dispose of all external transport packaging and make provision for on-site unloading.

A dedicated account manager and an Irish-language quality contact are mandatory. This role will manage the relationship, review performance, handle disputes, and proactively discuss improvements in efficiency and sustainability. Account management activities are non-billable.

The framework will operate using a cascade, mini-competition, or request for quote (RFQ) method for awarding call-off contracts. GRETB does not guarantee any minimum expenditure.

3. Background & buyer context

Galway and Roscommon Education and Training Board (GRETB) was formed on 1 July 2013 through the amalgamation of Co. Galway VEC, City of Galway VEC, and Co. Roscommon VEC. The GRETB Training Centre transferred to GRETB in 2014. GRETB is one of 16 Education and Training Boards (ETBs) in Ireland, responsible for education and training, youth work, and other functions across over 650 sites nationally. GRETB employs over 2,000 staff and manages an annual budget exceeding €121 million. The procurement of printed matter services is driven by the ongoing operational needs of GRETB's diverse network of educational institutions and administrative offices. GRETB policy encourages participation by Small and Medium Enterprises (SMEs) in its competitions.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for evaluation:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: €6,500,000
• Product Liability Insurance: €6,500,000
• Employer’s Liability Insurance: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria