Provision of The Supply Of Hardware To Horse Racing Ireland Headquarters

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Horse Racing Ireland (HRI) requires a supplier to provide hardware goods to its maintenance staff for daily duties at its headquarters in Ballymany, Newbridge, Co. Kildare. This procurement establishes a single-party framework agreement.

The framework will cover the supply of a range of hardware items. While no guaranteed spend is stipulated, the estimated annual expenditure for hardware goods has been approximately €15,000 to €20,000 over the past four years. The successful tenderer will be expected to offer a percentage discount from the recommended retail price for each year of the agreement.

The scope of supply includes, but is not limited to, the following categories and items:

• Building Materials:
• Cement
• 9” Cavity Blocks
• 9” Solids
• Stock Bricks
• 1 Ton Bag Sharp sand
• 1 Ton Bag Mortar sand
• 1 Ton bag Gravel
• 1 Ton bag Leitrem chippings
• 1 Ton bag Plum slate
• Treated Timber:
• 3x2, 4x2, 2x1
• Shiplath treated 6x1
• 7ft Timber posts treated
• 7x1 ½ treated fence rail
• Grounds Maintenance & Landscaping:
• Mulch
• 25kg Poultry manure
• 1 Ton bag topsoil
• 1 Ton bag compost
• Paints & Sundries:
• Varnish 2.5ltr
• White Spirits
• Decking stain 2.5ltr
• Decking oil 2.5ltr
• Creosote 20ltr
• Gloss 2.5ltr
• Undercoat 2.5ltr
• Emulsion 5ltr
• Dulux Soft Sheen 5ltr
• Masking tape 23mil/50mil
• Paint tray
• Paint short pile sleeves and medium
• Paint brushes 3”, 4”, 1”
• Pest Control:
• 5ltr Round up
• Rambo 5ltr
• Dicophare 5ltr
• Plumbing & Drainage:
• 6” Sewer pipe
• 4” sewer pipe
• 4” ducting pipe
• Down pipe
• Guttering
• Miscellaneous:
• Plastic buckets
• Makita batteries
• Panel Adhesive
• Silicone
• Brown/Red raw plugs
• Refuge sacks
• Padlocks
• Drain unblocker 1.8kg
• Torch on felt
• Felt primer

The successful candidate is responsible for the delivery of all required goods to Ballymany, Newbridge, Co. Kildare. Delivery charges must be incorporated into the proposed discount from the recommended retail price; additional delivery charges will not be accepted. The framework is initially intended for HRI but may be extended to other HRI subsidiaries or affiliated organisations.

3. Background & buyer context

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001. It is a commercial semi-state body responsible for the administration, promotion, and development of horse racing in Ireland. HRI's operational reach extends to several subsidiaries, including Irish Thoroughbred Marketing Ltd, Tote Ireland, and HRI Racecourses Ltd, which manages key racecourses.

This procurement is being conducted via an open procedure under the EU (Award of Public Authority Contracts) Regulations 2016. HRI is establishing a single-party framework agreement to procure hardware supplies. The strategic driver for this approach is to leverage efficiencies and maximise cost savings over a four-year period. The framework aims to provide a consistent and cost-effective supply of essential hardware for HRI's maintenance operations.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement: Tenderers must provide evidence of achieving an average annual turnover of at least €200,000 in any one of the three preceding financial years.
• Insurance:
• Employer's Liability: €13 million in any one occurrence.
• Public/Product Liability: €6.5 million in any one occurrence.
• Motor Third Party Property Damage: €2 million (applicable only if commercial vehicles enter HRI premises).
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Delivery is to Ballymany, Newbridge, Co. Kildare. No other geographic constraints are specified.

5. Award criteria & scoring

The award of the framework agreement will be based on the most economically advantageous tender. The evaluation process involves an initial assessment of self-declarations, followed by an evaluation against award criteria. The tenderer with the most economically advantageous tender will then be requested to submit evidence to validate their eligibility.

Criterion Weight (%) Sub-criteria