Re-Tender for Single Supplier Framework Agreement for the Supply of Building and Construction Materials and Supplies

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| Technological University of the Shannon: Midlands Midwest (TUSMM) Re-Tender for Single Supplier Framework Agreement for the Supply of Building and Construction Materials and Supplies 44110000 (Construction materials) not disclosed not stated Open procedure N/A Athlone, Ireland 24 months 2026-06-17 17:00 not stated

2. Scope of Work

The contract involves establishing a Single Supplier Framework Agreement for the supply of various building and construction materials and supplies to the Technological University of the Shannon – Midlands Campus, Athlone. The scope encompasses a wide range of consumables and supplies necessary for general maintenance and construction activities on campus.

The contractor's day-to-day activities include:

• Supply of Materials: Provision of a variety of building materials such as:

• Timbers

• Plumbing supplies

• Paints

• General construction materials

• Garden supplies

• Miscellaneous items for maintenance

• Delivery Logistics: Weekly deliveries to the TUS Athlone campus, occurring between 10 AM and 3 PM, Monday to Friday.

• Quality Assurance: Ensuring all materials comply with specified standards, including:

• Compliance with BS 1579 for timber connectors

• Adherence to EN 13986 for plywood panel products

• Compliance with EN 912 for timber fasteners

• Documentation: Providing necessary documentation and declarations regarding the quality and compliance of materials supplied.

The contract will be executed over a term of 24 months, with the possibility of extending for up to 12 months, with a maximum of two extensions.

3. Background & buyer context

This procurement is initiated to establish a reliable supply chain for building and construction materials at the Technological University of the Shannon – Midlands Campus. The university aims to enhance its operational efficiency and ensure that maintenance and construction activities are supported by a consistent supply of quality materials. The strategic driver for this tender is the university's commitment to maintaining its facilities and supporting ongoing construction projects, thereby aligning with broader educational and infrastructural goals.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for evaluation:

• Turnover requirement: Minimum average turnover of €240,000 per annum for the past three years.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: not specified for this tender
• Certifications: Compliance with relevant standards such as ISO 14001 and other industry-specific standards.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing price and quality. There are no minimum scoring thresholds specified for individual criteria.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the named template with no specified page limits.
• CVs: For key personnel, no specified page count.
• Pricing schedule: Must be submitted in Excel format using the named template.
• Case studies: Not specified for this tender.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not applicable.
• Submission portal: Tenders must be submitted via eTenders.gov.ie, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extensions: Initial term of 24 months, with up to two extensions of 12 months each.
• Payment terms: Payments for goods will be made in accordance with the Goods Contract.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Not specified for this tender.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Allowed, with a requirement for a designated Prime Contractor.

9. Risks, red flags & unusuals

Potential risks and concerns for bidders include:

• The turnover requirement of €240,000 may limit participation to established firms, potentially excluding smaller businesses.
• The lack of specified past experience requirements may lead to ambiguity in evaluation.
• The absence of detailed SLAs/KPIs could lead to challenges in performance measurement post-award.
• The contract does not specify a minimum scoring threshold, which may lead to subjective evaluations.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that can demonstrate the required turnover and insurance coverage.

• Credible bidders: Firms with a turnover of at least €240,000 per annum and the necessary insurance coverage.
• Consortium or sub-contracting: Allowed, with a requirement for a designated Prime Contractor.
• Indicative bid-prep effort: Estimated at several days to prepare documentation and pricing schedules.
• Pwin signal: The lack of an incumbent supplier may provide an opportunity for new entrants, although established firms may have an advantage.

11. Where to dig deeper

• Source RFT filename: RFT for the Supply of Building and Construction Materials and Supplies to TUS Athlone campus.pdf
• eTenders CFT ID: not specified
• Contact email or clarification portal: Queries must be directed through the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1 — Requirements and Specifications
• Appendix 2 — Pricing Schedule
• Appendix 3 — Tenderer’s Statement