Supply and delivery of Print Shop paper and Consumables for Irish Prison Service

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Irish Prison Service (IPS) is procuring the supply and delivery of print shop paper and consumables. The contract is for the provision of these goods to the IPS. The estimated value of the contract over its full term is €320,000 (excluding VAT).

The scope of work encompasses the following:

• Supply and Delivery: The core activity involves the provision of specified print shop paper and consumables.
• Print Shop Paper: This includes various types of paper suitable for print shop operations. Specific details regarding paper types, weights, sizes, and quantities are to be found in Appendix 1 of the RFT.
• Print Shop Consumables: This category covers a range of items necessary for the operation of a print shop. Appendix 1 will detail the specific consumables required.
• Delivery: The successful tenderer will be responsible for delivering the goods to the Irish Prison Service. The RFT does not specify the exact delivery locations, but it is implied to be within Ireland.
• Pricing: Tenderers must provide an all-inclusive price, covering shipping, packaging, delivery, and all ancillary costs. Prices are to be quoted in Euro, exclusive of VAT.
• Contract Term: The Goods Contract is for a term of forty-eight (48) months.

The RFT does not detail specific volumes or frequencies of delivery, but these will be based on the estimated expenditure of €320,000 over the contract term. Tenderers are required to refer to Appendix 1 for detailed specifications of the goods and Appendix 2 for the Pricing Schedule.

3. Background & buyer context

This procurement is being conducted by the Irish Prison Service (IPS), a public sector body responsible for the management of prisons in Ireland. The tender is for the supply and delivery of essential print shop paper and consumables. The IPS operates under the remit of the Department of Justice. This procurement aligns with standard public sector purchasing practices to ensure value for money and efficient service delivery. No specific policy or programme is explicitly mentioned as driving this particular tender, but it falls within the general operational requirements of a large public institution requiring regular supplies for its internal services. The incumbent supplier is not named in the provided documents.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered compliant:

• Turnover requirement: The tendering party's turnover must have exceeded €120,000 during one of the last three years, or pro-rata if more recently established. The firm must have been in existence for at least 6 months.
• Insurance: The successful tenderer will be required to hold the following insurances for the term of the Goods Contract:
• Employer's Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must declare via the eESPD that they satisfy these criteria and be able to provide supporting documentation upon request.

5. Award criteria & scoring

The award of the contract will be based on the principle of the "lowest cost tender that also meets all the minimum requirements of the qualitative award criteria." This indicates a primary focus on price, provided that the tender meets all mandatory qualitative requirements.

Criterion Weight (%) Sub-criteria