Provision of Website Design, Development, Hosting, Maintenance and Digital Resource Portal Services – Primary Mathematics Hub

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1. At a glance

2. Scope of Work

This tender seeks a contractor to design, develop, host, maintain, and enhance a dedicated Mathematics website and digital resource portal for Irish-medium and Gaeltacht primary schools. The contract spans four years with a total budget of €200,000 (VAT inclusive). The project will be delivered in phases, aiming to provide teachers with practical, accessible, and curriculum-aligned mathematics resources in Irish.

Key activities and deliverables include:

• Phase 1: Foundation and Core Functionality

• Establish a dedicated, secure, and sustainable Mathematics website on an agreed .ie domain.

• Provide secure, reliable hosting with SSL certification and essential security settings.

• Develop a professional, accessible, and responsive website interface compatible with common browsers and school devices, featuring clear site structure and navigation.

• Identify technical issues, dependencies, and risks related to existing toolkits.

• Integrate the existing mathematics toolkit into the new website environment, ensuring stability, usability, and accessibility.

• Develop file-based save-and-share functionality enabling teachers to prepare, save locally, and distribute activities without pupil accounts or server-side storage of pupil data. This functionality must support pupils opening activities exactly as prepared by the teacher, minimising data protection obligations and repeated setup time.

• Create a downloadable PDF resource library, uploading existing COGG mathematics lesson plans and activities, with clear categorisation and metadata fields for easy browsing and downloading.

• Deliverables at the end of Phase 1 include a live website, secure hosting, integrated toolkit, working save-and-share functionality, initial PDF library, user documentation, testing report, and handover training.

• Phase 2: Portal Expansion

• Expand the website into a wider public-facing Irish-language mathematics portal, accessible without public user login.

• Improve navigation, search, and filtering capabilities to support browsing by class level, strand, strand unit, topic, resource type, and curriculum alignment.

• Ensure the portal is scalable for hosting additional COGG mathematics content, including lesson plans, classroom tasks, teacher guidance, downloadable PDFs, curriculum-aligned materials, and links to approved external resources.

• Recategorise the PDF and resource library using agreed metadata fields.

• Provide secure content management access for nominated COGG staff, enabling them to add/edit pages, upload/replace PDFs, edit descriptions, apply metadata tags, update links, and manage featured resources without developer intervention.

• Deliverables include an expanded portal, improved search/navigation, integrated COGG resources, recategorised library, COGG content management access, updated documentation, and training.

• Phase 3: Authoring and Digital Activity Library

• Integrate an authoring platform approved by COGG into the website's infrastructure, enabling COGG staff to create structured digital mathematics activities.

• Ensure activities created can be published and accessed through the portal.

• Support the establishment of a digital activity library including interactive toolkits, narrative instructions, teacher guidance, curriculum alignment, and adaptable formats.

• Enable teachers to browse, open, adapt locally, save, and share activities using the file-based workflow.

• Allow COGG staff to create, edit, organise, publish, and revise activities without developer input.

• Provide practical training, user guides, and technical documentation for the authoring platform and publishing workflow.

• Deliverables include an integrated authoring platform, digital activity library structure, sample activities, COGG editorial workflow, teacher adaptation workflow, training, and documentation.

• Phase 4: Consolidation and Future Readiness

• Provide ongoing technical maintenance, security updates, bug fixes, performance monitoring, and support to COGG editors.

• Maintain hosting and backup arrangements, and make agreed minor enhancements.

• Conduct a technical review of the website's architecture, hosting, CMS, authoring platform integration, security, and accessibility.

• Prepare a Platform Readiness Report outlining the current architecture, dependencies, licensing, options for future accounts (teacher/pupil/school), progress tracking, LMS integration, risks, and recommendations for future procurement.

• Deliverables include a maintained portal, updated documentation, Platform Readiness Report, future development roadmap, and final reports.

The solution must be developed in line with recognised accessibility standards (EEA – WCAG) and demonstrate an understanding of Irish-medium education, the redeveloped Primary Mathematics Curriculum, and classroom practicality. The website must support accurate display and management of Irish-language content.

3. Background & buyer context

An Chomhairle um Oideachas Gaeltachta agus Gaelscolaíochta (COGG) supports Irish-medium and Gaeltacht education by providing resources, advice, and support to schools teaching through the medium of Irish. This procurement aims to establish a dedicated Mathematics website and develop it into a central Irish-language mathematics portal for primary schools. The initiative aligns with COGG's strategic objective to provide practical, accessible, and curriculum-aligned mathematics resources in Irish. The project is designed to deliver immediate classroom value while enabling COGG to manage and grow resources long-term, with a view to potential future expansion into a fuller platform model.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate relevant experience, particularly in education, public sector, Irish-language projects, digital learning, interactive resources, or content management systems. Specific numerical requirements are not stated.
• Personnel: Tenderers must identify named personnel, their roles, responsibilities, and relevant expertise. Specific minimum years of experience are not stated.
• Geographic / facility constraints: Not specified for this tender, beyond the requirement for the solution to be appropriate for Irish-medium and Gaeltacht primary schools in the Republic of Ireland.

5. Award criteria & scoring

The evaluation will be based on the Most Economically Advantageous Tender (MEAT).

Criterion Weighting Sub-criteria