Mechanical and Electrical Resident Engineering Services for Redevelopment of Crawford Art Gallery, 1 Emmet Place, Cork.

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1. At a glance

2. Scope of Work

This tender seeks Mechanical and Electrical (M&E) Resident Engineering Services for the redevelopment of the Crawford Art Gallery. The contract requires a consultant to provide on-site representation and technical oversight for M&E aspects of the construction works. The services are to be delivered over a period of 92 weeks, with an estimated 3,045 hours of work allocated to a Resident Engineer.

The core activities for the M&E Resident Engineer include:

• On-site presence: The engineer will be based at the Crawford Art Gallery site, providing full-time or near full-time supervision during critical construction phases. The requirement is for the engineer to be on-site between 3 and 4 days per week, with flexibility for increased presence (up to 5 days per week) as installation progresses.
• Technical oversight: This involves monitoring the installation of M&E systems, ensuring compliance with design specifications, drawings, and relevant standards.
• Quality control: Conducting inspections and testing of M&E works, identifying defects, and ensuring their rectification.
• Progress monitoring: Tracking the progress of M&E works against the project schedule and reporting any deviations.
• Documentation: Maintaining site records, including daily reports, site instructions, and progress photographs. Reviewing and commenting on contractor submittals, such as method statements and shop drawings.
• Coordination: Liaising with the Client's Representative (OPW), the main contractor, and other consultants on site. A Resident Clerk of Works (Architectural) will also be based on site, requiring coordination.
• Change management: Assessing and reporting on any proposed changes to the M&E design or scope, and managing associated documentation.
• Health and Safety: Ensuring M&E works are carried out in accordance with health and safety regulations.
• Handover and Closeout: Participating in M&E system commissioning, snagging, and final handover processes.

The contract covers Stages IV to V of the project. The service provider must provide their own laptop with required software and a mobile telephone, along with Personal Protective Equipment (PPE). The Client will provide site accommodation, including a desk, electrical sockets, guest Wi-Fi, scanning facilities in the Main Contractor's Office, and WC facilities.

3. Background & buyer context

This procurement is being conducted by the Office of Public Works (OPW) on behalf of the Commissioners of Public Works in Ireland. The project involves the redevelopment of the Crawford Art Gallery, located at 1 Emmet Place, Cork. The OPW is the primary public body responsible for the management and delivery of public building projects in Ireland. This tender falls within the OPW's remit for heritage and cultural building infrastructure. The redevelopment of the Crawford Art Gallery is a capital project aimed at enhancing the facilities and exhibition spaces of this significant national cultural institution. The specific timing of this procurement suggests it is aligned with the project's construction phase, requiring on-site resident engineering expertise to ensure the successful execution of M&E works.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity Insurance: Minimum cover of €1,500,000 on an Each and Every claim basis, and €1,800,000 on an Annual Aggregate basis. Permitted deductible is 2.0% of gross fee turnover, or €5,000, whichever is greater.
• Public Liability: Minimum cover of €6,500,000 per accident. Permitted excess for property damage is €10,000.
• Employer's Liability: Minimum cover of €13,000,000 per accident. No deductible specified.
• Insurance of plans, documents: €0 cover.
• Certifications: A knowledge and understanding of ISO 9001 Quality Management System is required.
• Past experience: Bidders must provide a list of previous projects where services of a similar nature were provided. The format for Certificates of Satisfactory Execution is provided, with space for up to 28 projects.
• Personnel: A Resident Engineer is the key role specified. The tender documents indicate a requirement for 3,045 hours of Resident Engineer time over a 92-week contract.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria