Provision of Furniture and Equipment Removal and Relocation Services for Children's Health Ireland (CHI)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of furniture and equipment removal and relocation services for Children's Health Ireland (CHI). The contractor will be responsible for the systematic removal and relocation of furniture and non-critical equipment from existing hospital facilities to the new National Children’s Hospital Ireland (NCHI) and other relevant CHI sites, including CHI at Crumlin and CHI at Temple Street, as well as Tallaght University Hospital and any other site deemed relevant by CHI.

Key activities include:

• Removal and Relocation: Safe handling, lifting, and transport of furniture and equipment.
• Locations: Services will be conducted across multiple sites, including NCHI, CHI at Crumlin, CHI at Temple Street, and Tallaght University Hospital.
• Volume: The contractor will manage the relocation of furniture and equipment from 380 inpatient bedrooms, 93 day beds, and various operating theatres and procedure rooms.
• Operational Disruption: The contractor must ensure minimal disruption to ongoing hospital operations during the relocation process.
• Phases of Work: The work may be divided into phases, depending on the operational needs of CHI and the specific requirements for each site.

The contractor must demonstrate the ability to manage logistics effectively, ensuring that all items are relocated safely and efficiently, adhering to health and safety standards throughout the process.

3. Background & buyer context

This procurement is initiated as part of CHI's ongoing efforts to enhance healthcare delivery through the establishment of the new National Children’s Hospital. The relocation of existing furniture and equipment is critical to the operational readiness of the new facility. The contract aligns with the strategic objectives of CHI to provide high-quality healthcare services in modern facilities. The timing of this tender reflects the urgency of preparing the new hospital for operational use, ensuring that all necessary equipment and furnishings are in place prior to the opening.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Evidence of a minimum turnover of €500,000 per annum for the past three (3) years (2022-2024 or 2023-2025) by way of Auditor’s letter together with a statement from the Tenderer’s bank that the account is in good standing.
• Insurance:
• Employer’s Liability: €12.7m any one claim or series of claims arising out of a single occurrence.
• Public Liability: €6.5m any one claim or series of claims arising out of a single occurrence.
• Product Liability: €6.5m any one claim or series of claims arising out of a single occurrence.
• Motor Insurance: €1.3m any one claim or series of claims arising out of a single occurrence.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will be based on the most economically advantageous tender (MEAT) approach, with a total of 1,000 marks available. A minimum score of 60% is required in qualitative criteria for the tender to be considered.

6. Submission requirements

Bidders must submit the following documentation:

• Method statement / response document: Follow the named template with specified page limits.
• CVs: For key personnel, with a specified page count.
• Pricing schedule: Must be completed using the named template.
• Case studies: Two relevant case studies demonstrating experience in similar projects.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the electronic tenderbox on www.etenders.gov.ie following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial term of 1 year, with an option to extend for up to 12 months.
• Payment terms: Payments will be made in accordance with the Services Contract, with pricing fixed for the first year.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated by either party with 28 days' notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Subcontractors must be disclosed and approved by the Contracting Authority.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €500,000 may limit participation from smaller firms.
• Insurance requirements: High insurance coverage may deter smaller bidders who cannot meet these thresholds.
• Lack of specified past experience: The absence of defined past experience requirements may lead to variability in bid quality.
• Geographic constraints: Not specified, but could limit the pool of eligible bidders if any implicit location requirements exist.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have experience in logistics and equipment relocation. A viable bidder would typically possess:

• Size and specialism: Firms specializing in logistics, particularly in healthcare or sensitive environments.
• Certifications: Relevant health and safety certifications would be beneficial.
• Consortium or subcontracting: Allowed, enabling smaller firms to collaborate with larger entities.
• Indicative bid-prep effort: Estimated at several days to prepare a compliant tender.
• Pwin signal: The presence of a clear incumbent or previous contractors may indicate a competitive landscape.

11. Where to dig deeper

• Source RFT filename: RFT - Furniture and Equipment Removal & Relocation Services.docx
• eTenders CFT ID: Not specified.
• Contact email or clarification portal: Queries must be directed through the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement